Edith Green Wendell Wyatt (EGWW) Federal Building - Aquatherm Domestic Hot Water Service (DHWS) Pipe Replacement (Project 2)

PRE-PROPOSAL CONFERENCE & SITE VISIT

A pre-proposal conference & site visit regarding this RFP is scheduled as follows:

Project Title: EGWW Aquatherm DHWS Replacement
Address: 1220 SW 3rd Ave., Portland, OR 97201
Date: 11 August 2020
Time: 10:00-11:00 - Pre-proposal Conference
            11:00-1:00 - Job Walk
Place: EGWW Lobby

Attendees shall bring a valid photo I.D. in order to pass through Security.

A pre-proposal site visit will be conducted in conjunction with the pre-proposal conference.  Attendance at the pre-proposal conference is mandatory for participation in the site visit.  The intent of the meeting is to discuss the Solicitation, Proposal requirements and general questions related to the Request for Proposals (RFP).  A tour of the facility will follow immediately after.

NOTE: Due to limited space within the occupied facility, no more than four (4) individuals per Design-Build team (including the Prime Contractor and any sub-consultants) will be permitted on the tour, regardless of company affiliation.  Sub-contractors must identify who they are associated with in order to attend the site visit tour; individual subcontractors will not be permitted on the site visit.

More than one representative from each company (as well as more than four individuals per design-build team) may attend the initial pre-proposal conference discussion in the morning.

All parties interested in attending the pre-proposal conference and/or site visit shall register not later than 3:00 p.m. on Monday, 10 August 2020 prior to the scheduled site visit.  Parties not registered by this deadline will not be permitted to attend the pre-proposal conference/site visit tour.

•    To register, each Offeror shall submit, in writing via email, to the Contracting Officer richard.risso@gsa.gov and the Project Manager at terry.martinson@gsa.gov, a list of attendees.  Information submitted shall include the following:

●     Attendee Name (First, Middle, Last)
●      Attendee Email
●     Company Name and Designation if Prime or Sub (if Sub, indicate to which Prime)
●      Company Address
●      Company Phone Number
●      Designation if the attendee is attending the tour of the facility

POST SITE VISIT QUESTIONS:  Questions raised during the site visit shall be submitted in writing to the Contracting Officer richard.risso@gsa.gov and Project Manager terry.martinson@gsa.gov within five (5) workdays following the site visit. Offerors shall submit all other inquiries related to this RFP in writing to the CO and the PM.

NOTE: This solicitation will remain unchanged unless it is specifically amended in writing.  If an amendment is issued, an offeror will be required to acknowledge the amendment in their proposal response.
Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time, and date.  Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend.  To request a reasonable accommodation due to a disability, contact the Contracting Officer.

Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Contracting Officer

Name:    Richard Risso 
Address:    400 15th Street SW, Auburn, WA 98001
Telephone:    (253) 508-2627
Email:    richard.risso@gsa.gov

Technical Point of Contact

Name:   Terry Martinson, Project Manager
Address:      620 SW Main, Portland, OR 97205
Telephone:      (971) 202-3111
Email:    terry.martinson@gsa.gov

Project Summary:

The Edith Green-Wendell Wyatt (EGWW) Federal Building (OR0043ZZ), located at 1220 SW 3rd Ave, Portland, OR 97205, is an 18-story office building located in Portland’s government district. The building has been extensively renovated and modernized in a project that was funded under the American Recovery and Reinvestment Act (ARRA) of 2009 and completed on May 1, 2013.

This renovation included the replacement of plumbing and mechanical systems. As part of this renovation, random copolymer polypropylene (PP-R) piping was installed for domestic hot and cold water distribution, rainwater collection and recycle, and zone distribution for chilled water and heating hot water systems.

Since March of 2018, a total of ten (10) failures have occurred. Seven (7) failures in the two inch (2”) PP-R domestic hot water primary loop supply main that extends from water heaters in the penthouse to the basement floor. Two (2) subsequent failures have occurred in the one inch (1”) DHW primary loop return and one (1) weld failure in the LTHW hydronic loop.  This primary loop serves all of the domestic hot water circulating sub-mains in the building. The most recent failure occurred in January 2020. The building remains at high risk for catastrophic failure until these projects are completed.

Project 2:

The scope of this project is removal of the PP-R primary domestic hot water Zone 2 and Zone 3 domestic hot water loops and replacement with copper piping. The project scope of work is summarized as follows:

Plumbing work:  

1. Replace all DHW piping in zone 2 (Levels 3 through 10) and zone 3 (Levels 11 through 18) including new zone supply and return risers
2. Replace zone supply and return loops
3. Replace restroom supply and return loops
4. Replace drops and connections to existing fixtures (190 no. total connections
5. Replace concealed DCW piping in restrooms from above-ceiling isolation valve to sink connections
6. Replace Zone 2 and 3 water heaters and circulation pumps
7. Remove and recycle/dispose of all abandoned piping and equipment
8. Insulate to code and label all new piping and equipment to building standards
9. Pressure test
10. Disinfect new piping

Architectural work: 

1. Open and repair gypsum board walls to access existing zone riser piping in freight elevator vestibule for replacement
2. Open and repair restroom ceilings and tiled walls for replacement of DHW and in-wall DCW piping
3. Open and repair break room wall for new sink connection
4. Remove and replace light fixtures in restrooms as required to access concealed piping
5. Open and replace plank and lay-in tile ceilings as required for replacement of existing distribution loops (including work in tenant areas)
6. Restore all finishes affected by construction.

Additional Services:

1. Provide construction management oversight
2. Commissioning services
3. O&M project support (this cost of additional support shall be captured by the General Contractor):
   1. Drain and fill plumbing systems
   2. Mechanical system
   3. Remove and replace ceiling systems, et al
4. Security services to monitor after-hours work in tenant spaces.
5. Open and replace plank and lay-in tile ceilings as required for replacement of existing distribution loops (including work in tenant areas)
6. Restore all finishes affected by construction.

Note: Project 2 is not currently funded for FY20. Funds have been reserved for award in Q1 FY21.

The Edith Green-Wendell Wyatt (EGWW) Federal Building (OR0043ZZ), located at 1220 SW 3rd Ave, Portland, OR 97205, is an 18-story office building located in Portland’s government district. The building has been extensively renovated and modernized in a project that was funded under the American Recovery and Reinvestment Act (ARRA) of 2009 and completed on May 1, 2013.

This renovation included the replacement of plumbing and mechanical systems. As part of this renovation, random copolymer polypropylene (PP-R) piping was installed for domestic hot and cold water distribution, rainwater collection and recycle, and zone distribution for chilled water and heating hot water systems.

Since March of 2018, a total of ten (10) failures have occurred. Seven (7) failures in the two inch (2”) PP-R domestic hot water primary loop supply main that extends from water heaters in the penthouse to the basement floor. Two (2) subsequent failures have occurred in the one inch (1”) DHW primary loop return and one (1) weld failure in the LTHW hydronic loop.  This primary loop serves all of the domestic hot water circulating sub-mains in the building. The most recent failure occurred in January 2020. The building remains at high risk for catastrophic failure until these projects are completed.

PROJECT 2:

The scope of this project is removal of the PP-R primary domestic hot water Zone 2 and Zone 3 domestic hot water loops and replacement with copper piping. The project scope of work is summarized as follows:

Plumbing work:  

1. Replace all DHW piping in zone 2 (Levels 3 through 10) and zone 3 (Levels 11 through 18) including new zone supply and return risers
2. Replace zone supply and return loops
3. Replace restroom supply and return loops
4. Replace drops and connections to existing fixtures (190 no. total connections
5. Replace concealed DCW piping in restrooms from above-ceiling isolation valve to sink connections
6. Replace Zone 2 and 3 water heaters and circulation pumps
7. Remove and recycle/dispose of all abandoned piping and equipment
8. Insulate to code and label all new piping and equipment to building standards
9. Pressure test
10. Disinfect new piping

Architectural work: 

1. Open and repair gypsum board walls to access existing zone riser piping in freight elevator vestibule for replacement
2. Open and repair restroom ceilings and tiled walls for replacement of DHW and in-wall DCW piping
3. Open and repair break room wall for new sink connection
4. Remove and replace light fixtures in restrooms as required to access concealed piping
5. Open and replace plank and lay-in tile ceilings as required for replacement of existing distribution loops (including work in tenant areas)
6. Restore all finishes affected by construction.

Additional Services:

1. Provide construction management oversight
2. Commissioning services
3. O&M project support (this cost of additional support shall be captured by the General Contractor):
   1. Drain and fill plumbing systems
   2. Mechanical system
   3. Remove and replace ceiling systems, et al
4. Security services to monitor after-hours work in tenant spaces.