DLA Human Capital Development & Readiness Event

The Defense Logistics Agency (DLA) is soliciting a theater-style venue with comprehensive audio-visual services in downtown Columbus, Ohio, for the DLA Human Capital Development & Readiness Event. The procurement seeks a single fixed-price contract for venue rental and A/V equipment rental on a one-time basis, with the performance period of August 11-12, 2026. Key requirements include a facility accommodating up to 900 attendees in theater-style seating on August 11 and 200 attendees on August 12, three breakout rooms with 100-chair capacity each, comprehensive A/V equipment including two 14K HD projectors, wireless microphones, audio mixers, lighting packages, broadcast cameras, presentation graphics laptops, and supporting production labor consisting of one audio engineer, one video engineer, and two event A/V technicians for 8-hour shifts. The solicitation will be evaluated using a Lowest Price Technically Acceptable (LPTA) methodology, with proposals due February 27, 2026, at 3:00 p.m. EST and vendor questions required by February 9, 2026, at 3:00 p.m. EST. Offerors must submit detailed proposals via email to the contracting officer, Ivan J. Badillo, with proof of active System for Award Management (SAM) registration and a firm fixed-price quote valid for 90 calendar days.

This solicitation is designated as a 100 percent small business set-aside under NAICS code 541820 (Public Relations Agencies) with a $19 million size standard, and the government estimates the total contract value at $30,000. No incumbent contractor is identified in the solicitation materials. The contract is structured under two Contract Line-Item Numbers: CLIN 0001 for the theater-style facility and CLIN 0002 for audio-visual equipment and services, with payment terms of Net 30 and FOB destination pricing. Additional facility requirements include 20 complimentary onsite parking passes, Wi-Fi connectivity, event materials and electronic mobile app setup two months prior to the event, a post-award kick-off meeting within one week of award, a pre-event walkthrough five days before the event, and a post-conference report within 30 days after the event. The place of performance is Columbus, Ohio, with facility operations required from 7:00 a.m. to 11:59 p.m. on both event days.