CombinedSynopsisSolicitation_FAR_12.6_.pdf

(1) ACTION CODE:

Purchase Requisition (PR): 7015303894 for DLA (J1) 2026 Human Capital Development and Readiness Event.

(2) DATE: 02 FEB 2026

(3) YEAR: 2026

(4) CONTRACTING OFFICE ZIP CODE: 43213

(5) PSC: R708-V00007634

(6) CONTRACTING OFFICE ADDRESS:

DLA Contracting Services Office (DCSO)– Columbus Division 3 (C3) 3990 East Broad Street Columbus, Ohio 43213

(7) SUBJECT: DLA (J1) 2026 Human Capital Development and Readiness Event.

(8) SOLICITATION NUMBER: SP4702-26-Q-0005

(9) CLOSING RESPONSE DATE: 16 FEB 2026 – 3:00 PM EST,

(10) CONTACT POINT OR CONTRACTING OFFICER:

Iván J Badillo, Contracting Officer Ivan.Badillo@dla.mil

(11) CONTRACT AWARD NUMBER: TBD

(12) CONTRACT AWARD DOLLAR AMOUNT: $30,0000 Estimated Value

(13) LINE-ITEM NUMBERS: CLIN 0001 – Facility Theater-Style, CLIN 0002 – Audio/Visual.

(14) CONTRACT AWARD DATE: TBD

(15) CONTRACTOR: Will be solicited as 100% Set Aside for Small Business

(16) DESCRIPTION:

This is a solicitation for the acquisition of commercial items using FAR Part 12 (Acquisition of Commercial Products and Commercial Services) and FAR Part 15 (Contracting by Negotiation). This solicitation is for a one-time buy contract utilizing fixed price. This acquisition is for the rental of a venue (theater-style) with audio visual in the Columbus, Ohio, Downtown area.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis/solicitation reference # SP4720-26-Q-0005, is being issued as a request for quote (RFQ). DLA Contracting Services Office - Columbus Division 1 (DCSO-C1) intends to award and administer a one-time buy contract with the period of performance of August 11 – 13, 2026.

mailto:Ivan.Badillo@dla.mil

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through the:

• Federal Acquisition Circular 2025-06, effective October 01, 2025.

• Defense Federal Acquisition Regulation Supplement (DFARS) effective November 10, 2025.

• Defense Logistics Agency Directive (DLAD), effective Jan 12, 2026

The complete text of any of the clauses, provisions and DLAD notes may be accessed in full at https://www.acquisition.gov/ and http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx.

This acquisition is set aside for small businesses. The applicable NAICS code is 541820 – with a size standard of $19 M.

The Defense Logistics Agency (DLA) by and through DCSO-C1 intends to award a one-time buy contract with an estimated maximum value of $30,000 for the rental of a facility theater-style seating capacity up to 900 personnel with audio visual.

Payment Terms: Net 30

The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and its Addendum, applies to this acquisition.

The provision at 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition.

The award will be made on the basis of Lowest Price Technically Acceptable (LPTA), which is the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors in accordance to FAR 15.101-2.

A completed copy of FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, applies to this acquisition and shall be submitted with the vendor’s offer if not available through SAM at https://www.sam.gov.

The clause at FAR 52.212-4, Contract Terms and Conditions--Commercial Products and Commercial Services, applies to this acquisition.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Products and Commercial Services, applies to this acquisition.

Potential offerors are hereby notified that this notice and subsequent amendments to the notice will only be available by downloading the documents at the SAM.gov Website at http://www.sam.gov. This office will not issue hard copy solicitations. By submitting a response to this notice, the vendor will be self-certifying that neither the offeror nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any Federal Agency.

The Offeror shall mark each page of its quote with the legend “Source Selection Information – See FAR 2.101 and 3.104.” This includes the cover page and every page that may contain source selection information. Note that the Offeror has an independent requirement to mark anything deemed to be bid or quote information, protected proprietary information, or other information that is to be protected from disclosure to ensure that the information is protected.

https://www.acquisition.gov/ http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx.

https://www.sam.gov/

Contract Line-Item Numbers (CLINs) (See Attachment 1-Section B):

CLIN 0001 – Facility with a theater-style and seating capacity up to 900 people.

PSC/Material Code: R708-V00007634 Period of Performance: August 11- 13, 2026

Pricing Terms: Firm Fixed Price (FFP)

CLIN 0002 – Audio Visual PSC/Material Code: R708-V00007634 Period of Performance: August 11- 13, 2026 Pricing Terms: Firm Fixed Price (FFP)

It is anticipated that a commercial contract will be awarded for this requirement as a result of this combined synopsis/solicitation notice. Award will be based on a responsible offeror (IAW FAR 9.104) that submits a proposal that conforms to the technical requirements of the solicitation.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offeror OR confirm that the completed clause is included within its SAM.gov registration.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

The Clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition.

(17) PLACE OF CONTRACT PERFORMANCE: Downtown Columbus, Ohio

(18) SET-ASIDE STATUS: 100% Set Aside for Small Business

Other Acquisition Notes:

1. Selection of an offeror for contract award will be made based on an assessment of each offeror’s response to this combined synopsis/solicitation notice. As a combined synopsis/solicitation notice an award will be based on the basis of Lowest Price Technically Acceptable (LPTA), which is the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors

2. Contractor must be registered in “System for Award Management” (SAM) before proposal submission. Check the following SAM website link for registration and/or SAM expiration date, www.sam.gov. Submit SAM’s certification with your proposal. Proposals and SAM certification dates must match. No award will be made to a Contractor not registered in the System for Award Management (SAM). In addition, the Contractor’s Representations and Certification must be listed in the SAM database. The Contractor must maintain an ACTIVE status in SAM prior to award and throughout the life of this contract. Invoices will be paid using the financial http://www.sam.gov/ information provided in the Contractor’s SAM profile. Failure to keep an ACTIVE status may result in payment delays and other administrative delays.

3. COMPLETE PROPOSAL INSTRUCTIONS

In addition to the requirements at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, please note the following additional proposal submission instructions. Offerors shall provide the following documents as a part of your proposal:

a. Cover Letter. Provide cover letter with a unique identification number (proposal number) for your offer. A Standard Form (SF) 1449 is not used in this combined synopsis/solicitation. Therefore, include a statement in the cover letter specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information; or reject the terms and conditions of the solicitation may be rejected. Include a certifying statement of the accuracy of the proposal and a signature by the principal of the firm/entity. (one (1) PDF document)

b. SAM Certifications. Provide evidence showing your company has an ACTIVE registered in SAM.gov. (one

(1) PDF document)

c. Price. In addition to providing the completed price proposal form (Attachment 1-Section B), ensure that your price proposal includes enough details so that the contracting officer can make a fair and reasonable price determination in accordance with (utilizing) the price analysis techniques found at FAR 15.404-1(b)(2). (one (1) PDF document)

Proposals are due by 3:00 p.m. (EST) time on 16 FEB 2026. Electronic proposals must be submitted via e-mail to Iván Badillo at Ivan.Badillo@dla.mil. Facsimile proposals will not be accepted.

All vendor questions about the RFP shall be submitted via e- mail to Iván Badillo at Ivan.Badillo@dla.mil. All questions shall be received by 09 FEB 2026 at 3:00 PM Eastern Standard Time, after which the period for responding to questions shall have closed.

NOTE: Proposal MUST be good for 90 calendar days after close of the notice.

Attachments:

1. Section B

2. Statement of Work (SOW)

a. SOW Attachment 1 - DoD Conference Guidance

b. SOW Attachment 2 – Requirement Description J1 2026 Event

3. Clauses and Provisions