SOW Attachment 2 - Requirement Description J1 2026 Event.pdf
PDF 183 KB Posted
- Attached to
- DLA Human Capital Development & Readiness Event Federal contract opportunity
- Solicitation number
- SP4702-26-Q-0005
- Issued by
- Defense Logistics Agency
About this file
This is a Requirement Description for a federal contract opportunity to provide facility and audio-visual services for the DLA (Defense Logistics Agency) Human Capital Development and Readiness Event scheduled for August 11-13, 2026, in Columbus, Ohio. The primary requirement is to provide a facility with theater-style seating capacity for up to 900 personnel equipped with video projectors and wireless microphones. The facility must be available from 7:00 AM to 11:59 PM on all three event days to accommodate one main conference session for 900 attendees on August 11 and breakout conference sessions for 100 attendees on August 11-13, plus office space throughout the event period.
The contractor must supply comprehensive audio-visual services and equipment including two 14K HD video projectors with projection screens, broadcast-quality cameras, presentation graphics laptops, multiple wireless microphones (both lavalier and handheld configurations), podium microphone kits, audio mixers supporting up to 24 inputs and 8 outputs, lighting fixtures with LED PAR packages, stage wash packages with ground-supported lighting towers, video switchers, confidence monitors, and draping. Additional facility provisions include 1,100 chairs (900 for main conference, 100 per breakout room), tables with skirts for the main stage and breakout panels, green room furniture, Wi-Fi access, and 20 complimentary onsite parking passes (10 for keynote speakers, 10 for DoD personnel). Audio-visual labor support must include one audio engineer, one video engineer, and two event A/V technicians for 8-hour shifts, along with pre-production development and installation services.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Section B_02-12-26_IB.pdf | ||
| SOW Attachment 2 - Requirement Description J1 2026 Event Update.pdf | ||
| SOW DLA HC Development and Readiness Event.pdf | ||
| Questions from Contractors.pdf | ||
| SF 30 -Amendment.pdf | ||
| Attachment 3 - Clauses and Provisions.pdf | ||
| Attachment 1 - Section B.pdf | ||
| SOW Attachment 1 - DoD_Conference_Guidance.pdf | ||
| Attachment 2 - SOW DLA (J1) HC Development and Readiness Event.pdf | ||
| CombinedSynopsisSolicitation_FAR_12.6_.pdf |
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Text version
Requirement Description DLA (J1) 2026 Human Capital Development and Readiness Event
Background: DLA HQ, Fort Belvoir has a requirement to host a 3-day DLA Human Capital Development and Readiness Event in Columbus, Ohio.
Scope:
This requirement is for the contractor to provide a facility for the event.
Date(s) of Event: August 11- 13, 2026
Facility: Facility has a theater-style seating capacity up to 900 personnel in with video projectors and wireless microphones.
The contractor may be requested to attend the post award kick-off meeting and/or a pre-vent walk-through. This will be coordinated through a Government Representative designated at time of award.
LICENSE PERIOD AND AUTHORIZED AREA:
Event Dates Time Breakout Tue. Aug. 11, 2026 7:00am-11:59pm Conference for 900 Tue. Aug. 11, 2026 7:00am-11:59pm Office Tue. Aug. 11, 2026 7:00am-11:59pm Conference for 100 Wed. Aug. 12, 2026 7:00am-11:59pm Office Wed. Aug. 12, 2026 7:00am-11:59pm Conference for 100 Thur. Aug. 13, 2026 7:00am-11:59pm Office Thur. Aug. 13, 2026 7:00am-11:59pm
• Ten (10) complimentary onsite parking passes for keynote / guest speakers throughout the 3-day event
• Ten (10) onsite parking passes for DoD key personnel throughout the 3-day event
• Wi-fi
• 1 Table for the main stage with a table skirt for 6 people, 6 chairs, 1 table in each breakout room and with table skirts for panel guests in all three breakout rooms listed in the description table above. 4 chairs under each table in each breakout room Aug. 11 -13, 2026.
• 900 chairs for the main conference room on Aug. 11, 2026
• 100 chairs in each breakout room Aug. 11 – 13, 2026
• 1 Podium and 1 mic for the main stage in the main conference area for August 11, 2026
• 3 chairs with a table skirt, 1 table in each green room Aug. 11 – 13, 2026
• Audio-Visual vendor will ensure 6 microphones will be placed on the table for the panel guests, podiums with microphones will be all three breakout rooms, wireless mic combos will be placed and available for use in all three breakout rooms Aug. 11, 2026.
Audio/Visual
• Mixers: Package includes Support for up to 24 Inputs and 8 Outputs, Dynamic EQ &
Processing, Audio Snake, Work Box, Cabling, and Adapters, Small Format Digital Mixer
• Microphones: 4 Wireless Mics (Each Configurable to either Lav or Handheld) and
Antenna Distribution System
• Wireless Mic (Configurable to either Lav or Handheld)
• Wireless Mic Combo (3)
• Podium Microphone Kit (1)
• Direct Box (1)
• Intercom / Communications RTS Base Station, Support for up to 5 Wireless Units and
Headsets.
• Lighting/Fixtures- Drape Lighting - LED PAR 8-Pack (1)
• Stage Wash Packages: (2) Ground Supported Lighting Tower Positions w/ 4 Fixtures
• Power & Miscellaneous/Power & Supplies-: Consumables such as Tapes, Batteries, Ties, Duvetyne, etc.
• Stock Scenic/Soft Goods- Stock Drape 18'h 60 1.00 Feet. Includes: Typical Drape
Hardware. Drape at Standard Fullness with one Finished Side.
• Video/HD Switching & Processing- AV Video Switcher (1). Includes: Video Switcher with Support for up to 4 Inputs and 1 Mixable Output, Cabling and Adapters.
• DA Video (1)
• Camera Equipment/ Broadcast Camera : Broadcast Quality Camera with Standard Lens and Tripod.
• Presentation Graphics/Presentation Graphics Laptop (1). Perfect Cue System (1)
• Projectors/14K HD Video Projector (2)
• Projection Screens 9' x 16' w/ Legs (F/R) (2)
• LCD & Monitor Displays 55" Confidence Monitor (1)
• Audio Mixers- Support for up to 6 Inputs and 2 Outputs, Audio Cables, Cabling, and
Adapters. AV Analog Mixer (1)
• Microphones- Includes: Wireless Mic (Configurable to either Lav or Handheld). Wireless
Mic Combo (1). Podium Microphone Kit (1)
• Video/Projector Includes 5000 lumen HD projector 60”x80” theater screen HDMI cable, power cord, power strip, and AV cart.
• Audio Mixers/ AV Analog Mixer Support for up to 6 Inputs and 2 Outputs, Audio
Cables, Cabling, and Adapters
• Microphones: Wireless Mic Combo (1). Wireless Mic (Configurable to either Lav or
Handheld). Podium Microphone Kit (1)
• Video/Projector 5000 lumen HD projector 60”x80” theater screen, HDMI cable, power cord, power strip, and AV cart
• Production Labor Pre-Production/Production Development (1)
• Install/On Site Labor
• Labor -Audio Engineer (1) 8.00 Hours. Video Engineer (1) 8.00 Hours. Event A/V
Technician (2) 8.00 Hours.
File details come from the government source that posted it. Updated .