DDWG Preventative and Corrective Maintenance for (1) Eaton Uninterrupted Power Supply (UPS) system

The Defense Logistics Agency Distribution is soliciting quotes for preventative and corrective maintenance services on a single Eaton Uninterrupted Power Supply (UPS) system, specifically a 40 KVA 480V model 9390-20 unit with 40 VRLA sealed batteries located at the DLA Distribution facility in Warner Robins, Georgia. The required maintenance services include 24/7 technical support with a 4-hour response time, two annual preventive maintenance sessions for both the UPS and battery systems, remote monitoring capabilities, and active end-of-service-life status tracking. Contractors must demonstrate technical capability, past performance, and competitive pricing, with evaluation conducted using a Lowest Technically Acceptable Price methodology. The solicitation deadline for quote submission is November 13, 2025, at 1:00 PM EST, as extended by Amendment 0002 posted on November 4, 2025, with final questions and answers released via Amendment 0003 on November 12, 2025. Interested contractors should note that teaming with an Eaton-approved service provider is acceptable per the question and answer responses.

This is a 100% small business set-aside solicitation with a $34 million size standard under Product Service Code J061, with Chesapeake Mission Critical (CAGE code 4UCW4) identified as the incumbent contractor. The contract is structured as a firm-fixed-price award with a base period running from November 23, 2025, to November 12, 2026, followed by four optional one-year renewal periods for a potential five-year total contract duration. Wage rates for any personnel performing services must comply with the Service Contract Act, with rates specified in Wage Determination No. 2015-4495 for Houston and Peach counties in Georgia. All work will be performed at Robins Air Force Base, Georgia, specifically in building 385, with completion required within 60 days after contract award. The specific equipment details include an Eaton UPS model 9390-20 (serial number ED434CAB10) with 40 batteries configured in 10 trays of 4 batteries each (Model PWHR12540W4FR, serial ED434CAB10BATT).