DA10--License renewal and maintenance service for existing cloud- based image exchange platform (Vaultara) or an equivalent or better solution in support of VISN 20
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26026Q0775
- Agency
-
Veterans Integrated Service Network 20
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Department of Veterans Affairs Veterans Integrated Service Network 20 Vancouver WA 98661, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 20 seeks license renewal and maintenance services for its existing cloud-based image exchange platform, Vaultara, or an equivalent or better solution, with proposals due July 20 at 1:00 PM Mountain Daylight Time. The procurement is a 100% small business set-aside, foreclosing competition outside that category.
Place of performance is Vancouver, Washington, within VISN 20 service locations. The incumbent contractor is Velocity Applications LLC, which held the prior contract (36C26025P0591) awarded March 27, 2025, for $460,932.00.
The platform must support unlimited transactions and file sizes for bidirectional DICOM and non-DICOM image exchange, seamless PACS-to-PACS workflows, web portal access with no user installation, VA-to-VA and VA-to-community care partner transfers with over 140 partners, and remote query/retrieve capabilities. Required security features include FIPS 140-3 encryption, PIV authentication, and role-based access controls. System specifications include 50GB local storage and 16GB RAM minimum. Support services must deliver 95% system uptime, 24/7 monitoring, 4-business-hour ticket response times, and bi-weekly support calls. All contractor employees require VA security clearance and background investigation. The system must be deployed to VA Enterprise Cloud or SaaS FedRAMP AWS GovCloud. Vendors offering equivalent solutions must provide transition planning, including a functioning web portal within one month of award and migration of existing connections within three months.
The base term runs September 30, 2026, through September 29, 2027, with four one-year option periods extending through September 29, 2031. The NAICS code is 513210 with a $47 million small business size standard. Award will be made firm-fixed price to the response most advantageous to the government based on price, technical capability, and past performance. Contracting officer is Jennifer Robles, jennifer.robles1@va.gov. Questions are due July 6.
Notice text
2 versions
Update #2 · Latest ·
.
Update #1 ·
This is a combined synopsis/solicitation for commercial products and commercial services as prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.212(b)(1), as supplemented in the attached Request for Quotation (RFQ). This announcement constitutes the only solicitation. A firm-fixed price purchase order is anticipated. RFO 12, Acquisition of Commercial Products and Commercial Services will be used. This announcement constitutes the only solicitation.
The solicitation number is 3626026Q0775 and is attached.
This solicitation is set aside for small businesses. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The associated North American Industrial Classification System (NAICS) code for this procurement is 513210, with a small business size standard of $47 Million. This NAICS code is subject is not subject to a waiver. The FSC/PSC is DA10.
The Veterans Integrated Service Network (VISN) 20, 1601 E. Fourth Plain Boulevard, Vancouver, WA 98661 is seeking license renewal and maintenance services for existing cloud-based image exchange platform, Vaultara or an equivalent or better solution in accordance with Section B.2, Price/Cost Schedule and Section, D.1, Statement of Work.
Service Location:
Please see attached solicitation for service locations within VISN 20.
The period of performance will be a base plus four option years
Base: 09/30/2026 - 09/29/2027
Option Year 1: 09/30/2027 - 09/29/2028
Option Year 2: 09/30/2028 - 09/29/2029
Option Year 3: 09/30/2029 - 09/29/2030
Option Year 4: 09/30/2030 - 09/29/2031
Award will be based upon the evaluation factors listed in Section E of the attached RFQ. The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.
Offers must be emailed to Jennifer Robles jennifer.robles1@va.gov and received no later than 1:00 PM Mountain on 07/16/2026.
Questions to this solicitation shall be submitted via electronic mail to the Contracting Officer Jennifer Robles (jennifer.robles1@va.gov). Questions shall be accepted until 1:00 PM Mountain on 07/06/2026. The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated timeframe that the Government considers relevant will be answered. Responses to questions will be provided in one consolidated response as amendment to the solicitation RFQ that will be made available to all potential Offerors. Telephonic inquiries will not be responded to.
No late quotations will be accepted.
Files
| File | Type | Posted |
|---|---|---|
| 36C26026Q0775 0001.pdf | ||
| 36C26026Q0775 0001_1.docx | DOCX document | |
| 36C26026Q0775_1.docx | DOCX document | |
| S02 36C26026Q0775.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| DA10--License renewal and maintenance service for existing cloud- based image exchange platform (Vaultara) or an equivalent or better solution in support of VISN 20 | Award Notice | |
| This notice | Solicitation |
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