DA01--RFI 36C10B25Q0187 A0003 Asset Management VA-25-00053184

The Department of Veterans Affairs Technology Acquisition Center is conducting market research for an Asset Management Solution to replace the existing VistA Automated Engineering Management System/Medical Equipment Reporting System (AEMS/MERS). The VA is specifically interested in IBM Maximo Application Suite capabilities and seeks comprehensive asset management platforms that can support enterprise-wide operations across approximately 103 VA Medical Centers. Key requirements include FedRAMP certification, cloud deployment capabilities, system integration potential, and the ability to manage both clinical devices and non-IT assets with role-based access controls. The procurement is classified under NAICS Code 541519 and Product Service Code DA01, with responses limited to 10 pages and requiring detailed information about compliance, infrastructure, integrations, functionality, and licensing models. The current response deadline is July 10, 2025, at 4:00 PM Eastern Time, with Contract Specialist Michelle Prinston serving as the primary point of contact at michelle.prinston@va.gov.

The solicitation has evolved from initially being designated as a total set-aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to now targeting large businesses on the NASA SEWP V Government-Wide Acquisition Contract (GWAC). The current system manages over $5 billion in asset value and supports approximately 150,000 active users across 38 VA Medical Centers, with an estimated 1.6 million assets currently tracked. The VA anticipates significant expansion to potentially 600,000 active users managing up to 6.4 million total assets across the entire VA Enterprise, with an estimated 2,800 concurrent users at the enterprise level. The procurement timeline indicates an anticipated solicitation release in mid-late July 2025, with the VA intending to complete a national release within 24 months. Recovery Act funds are mentioned as potentially involved in this procurement, though specific allocation details are not provided in the available documentation.