Custer Gallatin NF - Ashland RD HVAC Replacement
Closed Solicitation Posted
- Solicitation number
- 1240LU25Q0053
- Agency
- Forest Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Ashland, Montana 59003, United States
- Points of contact
-
- Daniel Franco daniel.franco@usda.gov (520) 388-8328
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Forest Service issued this solicitation for HVAC replacement services at the Ashland Ranger District of the Custer Gallatin National Forest in Montana. The project requires the removal and disposal of existing heating and air conditioning systems, along with the furnishing and installation of new Energy Star-rated Goodman equipment, specifically 95% efficient electric furnaces and 4-ton air conditioning units with programmable thermostats. The Forest Service evaluated proposals using a best-value approach, with key evaluation factors including past performance and customer satisfaction, specialized experience relevant to the work, and price. Contractors were required to submit technical proposals demonstrating their past performance and relative experience, along with separate price proposals. The proposal submission deadline was September 17, 2025, at 11:00 AM Mountain Standard Time, with responses directed to Contract Specialist Daniel Franco via email, and all offerors needed active registration in the System for Award Management (SAM) to be eligible.
This solicitation was designated as a Total Small Business set-aside, restricting competition to qualified small business concerns. The contract was ultimately awarded to Coastal Eco Construction, Inc. on December 18, 2025, for a total amount of $42,787.00. The estimated project value ranges between $25,000 and $100,000, with work scheduled for completion between October 15 and November 15, 2025. The scope of work encompasses three primary items: mobilization and site preparation, furnishing and installation of new furnace and AC units in Building #2007 (Ashland Office Building), and furnishing and installation of an AC unit in Building #1033 (Ashland Residence). All work is to be performed in Ashland, Montana, and contractors were encouraged and expected to conduct site visits prior to proposal submission to assess existing conditions and ensure accurate bidding.
Notice text
3 versions
Update #3 · Latest ·
Award Results:
Awarded to: COASTAL ECO CONSTRUCTION,INC.
Date Awarded: 12/18/2025
Total Amount: $42,787.00
AMENDMENT 1
Add Q&A Document
Custer Gallatin NF
Ashland RD HVAC Replacement
SCOPE OF CONTRACT
DESCRIPTION OF WORK – The work shall consist of removing and disposing of an existing heating system and air conditioning units; furnishing and installing new furnaces and AC units in the Ashland Office, Building #2007 and furnishing and installing AC unit in a residence, Building #1033, located in Ashland, Mt on the Ashland Ranger District.
ITEM 1, MOBILIZATION: Work shall consist of preparatory work and operations, including those necessary to the movement of personnel, equipment, supplies, and incidentals to the project site; and for other work and operations that must be performed or costs incurred prior to beginning work on the various items on the project site.
ITEM 2, FURNISH AND INSTALL NEW FURNACE AND AC UNITS (BUILDING NO. 2007): Work
shall consist of removing 2 existing furnaces and replacing with an Energy Star, minimum 95% Efficiency Rated Goodman electric furnaces with all piping and fittings, removing 2 existing AC Units and replacing with an Energy Star, minimum 4 ton Goodman AC Units and all accessories to ensure for a complete project along with a new programmable thermostat to be included for a complete project, as described in Section 07000 of the specifications.
ITEM 3, FURNISH AND INSTALL AIR CONDITIONING UNIT (BUILDING NO. 1033): Work shall
consist of removing an existing AC Unit and replacing with an Energy Star, minimum 4 ton Goodman AC Units and all accessories to ensure for a complete project, as described in Section 07000 of the specifications.
PROJECT LOCATION
This project is located in Building #2007 and Building #1033, Ashland Ranger District Office and residence, Ashland Ranger District of the Custer Gallatin National Forest in Ashland, Montana.
MAGNITUDE OF CONSTRUCTION PROJECT
Between $25,000 and $100,000.
SITE VISIT
Per FAR Part 52.236-3 “Site Investigation and Conditions Affecting the Work”, contractor is encouraged and expected to visit the site. No official Site Visit shall be performed. Ensure you are familiar with inclement weather as this may hinder access to certain roads.
PERIOD OF PERFORMANCE
Work on the site shall commence no earlier than October 15, 2025, and proceed in accordance with the contractor’s approved work schedule and run continuously till the end of the project no later than November 15, 2025.
Update #2 ·
AMENDMENT 1
Add Q&A Document
Custer Gallatin NF
Ashland RD HVAC Replacement
SCOPE OF CONTRACT
DESCRIPTION OF WORK – The work shall consist of removing and disposing of an existing heating system and air conditioning units; furnishing and installing new furnaces and AC units in the Ashland Office, Building #2007 and furnishing and installing AC unit in a residence, Building #1033, located in Ashland, Mt on the Ashland Ranger District.
ITEM 1, MOBILIZATION: Work shall consist of preparatory work and operations, including those necessary to the movement of personnel, equipment, supplies, and incidentals to the project site; and for other work and operations that must be performed or costs incurred prior to beginning work on the various items on the project site.
ITEM 2, FURNISH AND INSTALL NEW FURNACE AND AC UNITS (BUILDING NO. 2007): Work
shall consist of removing 2 existing furnaces and replacing with an Energy Star, minimum 95% Efficiency Rated Goodman electric furnaces with all piping and fittings, removing 2 existing AC Units and replacing with an Energy Star, minimum 4 ton Goodman AC Units and all accessories to ensure for a complete project along with a new programmable thermostat to be included for a complete project, as described in Section 07000 of the specifications.
ITEM 3, FURNISH AND INSTALL AIR CONDITIONING UNIT (BUILDING NO. 1033): Work shall
consist of removing an existing AC Unit and replacing with an Energy Star, minimum 4 ton Goodman AC Units and all accessories to ensure for a complete project, as described in Section 07000 of the specifications.
PROJECT LOCATION
This project is located in Building #2007 and Building #1033, Ashland Ranger District Office and residence, Ashland Ranger District of the Custer Gallatin National Forest in Ashland, Montana.
MAGNITUDE OF CONSTRUCTION PROJECT
Between $25,000 and $100,000.
SITE VISIT
Per FAR Part 52.236-3 “Site Investigation and Conditions Affecting the Work”, contractor is encouraged and expected to visit the site. No official Site Visit shall be performed. Ensure you are familiar with inclement weather as this may hinder access to certain roads.
PERIOD OF PERFORMANCE
Work on the site shall commence no earlier than October 15, 2025, and proceed in accordance with the contractor’s approved work schedule and run continuously till the end of the project no later than November 15, 2025.
Update #1 ·
Custer Gallatin NF
Ashland RD HVAC Replacement
SCOPE OF CONTRACT
DESCRIPTION OF WORK – The work shall consist of removing and disposing of an existing heating system and air conditioning units; furnishing and installing new furnaces and AC units in the Ashland Office, Building #2007 and furnishing and installing AC unit in a residence, Building #1033, located in Ashland, Mt on the Ashland Ranger District.
ITEM 1, MOBILIZATION: Work shall consist of preparatory work and operations, including those necessary to the movement of personnel, equipment, supplies, and incidentals to the project site; and for other work and operations that must be performed or costs incurred prior to beginning work on the various items on the project site.
ITEM 2, FURNISH AND INSTALL NEW FURNACE AND AC UNITS (BUILDING NO. 2007): Work
shall consist of removing 2 existing furnaces and replacing with an Energy Star, minimum 95% Efficiency Rated Goodman electric furnaces with all piping and fittings, removing 2 existing AC Units and replacing with an Energy Star, minimum 4 ton Goodman AC Units and all accessories to ensure for a complete project along with a new programmable thermostat to be included for a complete project, as described in Section 07000 of the specifications.
ITEM 3, FURNISH AND INSTALL AIR CONDITIONING UNIT (BUILDING NO. 1033): Work shall
consist of removing an existing AC Unit and replacing with an Energy Star, minimum 4 ton Goodman AC Units and all accessories to ensure for a complete project, as described in Section 07000 of the specifications.
PROJECT LOCATION
This project is located in Building #2007 and Building #1033, Ashland Ranger District Office and residence, Ashland Ranger District of the Custer Gallatin National Forest in Ashland, Montana.
MAGNITUDE OF CONSTRUCTION PROJECT
Between $25,000 and $100,000.
SITE VISIT
Per FAR Part 52.236-3 “Site Investigation and Conditions Affecting the Work”, contractor is encouraged and expected to visit the site. No official Site Visit shall be performed. Ensure you are familiar with inclement weather as this may hinder access to certain roads.
PERIOD OF PERFORMANCE
Work on the site shall commence no earlier than October 15, 2025, and proceed in accordance with the contractor’s approved work schedule and run continuously till the end of the project no later than November 15, 2025.
Attachments
| File | Type | Posted |
|---|---|---|
| 4- Amendment 1 - Questions and Answers.pdf | ||
| 0-Solicitation 1240LU25Q0053 Ashland RD HVAC Replacement.pdf | ||
| 3- WD MT20250057 07182025.pdf | ||
| 1- Plans signed.pdf | ||
| 2- Experience_Questionaire.doc | DOC document |
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