Amendment for solicitation W911SD26QA117 - Cooking Exhaust Maintenance Services
Closed Solicitation Posted
- Solicitation number
- W911SD26QA117
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- Place of performance
- West Point, New York 10996, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Mission and Installation Contracting Command seeks cooking exhaust maintenance services for the United States Military Academy at West Point, New York, with proposals due August 26 at 10:00 AM EST. The procurement is a 100% Small Business set-aside under FAR 19.104-1(a).
Place of performance is West Point, NY, covering 21 facilities including dining halls, recreation centers, fire stations, and support buildings. The requirement spans one 12-month base period (September 1, 2026 through August 31, 2027) and three 12-month option periods. Work includes inspection, disassembly, cleaning, and reassembly of commercial cooking exhaust systems—ducts, louvers, fans, hoods, filters, and exterior vents—in accordance with NFPA 96 standards and applicable state and local requirements. Cleaning frequency ranges from one to four times annually per facility, with major comprehensive cleanings scheduled late December through early January and mid-June. The contractor must submit written reports with before-and-after photographs within 10 days of service completion, maintain certification labels, and coordinate scheduling a minimum of 15 days in advance with the Contracting Officer Representative.
NAICS code 561720, Janitorial Services (Restaurant Kitchen Cleaning), carries a size standard of $22 million; offerors must be registered as small businesses in SAM.gov. Prevailing wage determinations apply under the Service Contract Act, effective July 30, 2026, with Orange County, New York rates. All contractor personnel must obtain identification badges and pass security clearance requirements at the West Point Security Office.
Two mandatory site visits are required: August 17 at 9:00 AM EST and August 21 at 11:30 AM EST at MICC Building 681 Rogers Place. Visitor passes are required; offerors who do not participate are precluded from submitting quotations. Contracting Officer: Soung Gibbons, soung.h.gibbons.civ@army.mil, (520) 725-7190. Questions deadline is August 24 at 12:00 PM EST.
Evaluation uses three factors: Mission Capability (acceptable/unacceptable), Past Performance (acceptable/unacceptable based on three-year recent and relevant history), and Price (evaluated only for proposals rated acceptable in Mission Capability). Award is made to the single offeror representing best value.
Notice text
4 versions
Update #4 · Latest ·
Amendment for solicitation W911SD26QA117:
* A Second SITE VISIT for this requirement is scheduled for 21 August 2026 at 11:30 AM EST.
* Interested parties will assemble in the front foyer of the Mission Installation Contracting Command (MICC), Bldg.681 Rogers Place, West Point, NY.
* A VISITOR PASS IS REQUIRED for entry. Guidance for obtaining a visitor pass from the Visitors Center outside of the Thayer Gate is outlined in PWS Section 1.5.
* Visitor Center Address: 2107 New South Post Rd, Highland Falls, NY 10928.
* Updated PWS, Building Names & numbers, CLINs, and RFIs will be uploaded in SAM.gov (ID W911SD26QA117)
* The solicitation amendment reflecting the updated CLINs will be uploaded once finalized. A separate Excel spreadsheet containing the updated CLINs has been uploaded for reference.
* Interested parties are advised to monitor SAM.gov regularly for any updates.
- General Scope
The Directorate of Public Works has requested the contractor to perform services to include, but not limited to the following:
1. Cover all stationary equipment, under and adjacent to exhaust systems being cleaned.
2. Inspect and clean all ducts, louvers, fans, exhaust hoods, exhaust fans, filters and building surfaces where system(s) vent to the outside.
3. Disassemble, inspect, clean, and reassemble all components associated with cooking related exhaust systems.
4. Remove coverings, clean and wipe equipment, and wash floors to remove any grease or associated cleaning debris at USMA.
The Government anticipates issuing a solicitation as a 100% Set-Aside for Small Business in accordance with FAR 19.104-1(a), under NAIS Code 561720 – Janitorial Services (Restaurant kitchen cleaning services) with a size standard of 22 million.
To be eligible for award, business must be registered as Small Business under the appropriate NAICS code in the System for Award Management (SAM) https://sam.gov.
Responses to this notice are due on or before 8/26/2026 by 10:00 AM Eastern Standard Time (EST) by email to Soung Gibbons at soung.h.gibbons.civ@army.mil.
Update #3 ·
Amendment for solicitation W911SD26QA117:
* A Second SITE VISIT for this requirement is scheduled for 24 August 2026 at 11:30 AM EST.
* Interested parties will assemble in the front foyer of the Mission Installation Contracting Command (MICC), Bldg.681 Rogers Place, West Point, NY.
* A VISITOR PASS IS REQUIRED for entry. Guidance for obtaining a visitor pass from the Visitors Center outside of the Thayer Gate is outlined in PWS Section 1.5.
* Visitor Center Address: 2107 New South Post Rd, Highland Falls, NY 10928.
* Updated PWS, Building Names & numbers, CLINs, and RFIs will be uploaded in SAM.gov (ID W911SD26QA117)
* The solicitation amendment reflecting the updated CLINs will be uploaded once finalized. A separate Excel spreadsheet containing the updated CLINs has been uploaded for reference.
* Interested parties are advised to monitor SAM.gov regularly for any updates.
- General Scope
The Directorate of Public Works has requested the contractor to perform services to include, but not limited to the following:
1. Cover all stationary equipment, under and adjacent to exhaust systems being cleaned.
2. Inspect and clean all ducts, louvers, fans, exhaust hoods, exhaust fans, filters and building surfaces where system(s) vent to the outside.
3. Disassemble, inspect, clean, and reassemble all components associated with cooking related exhaust systems.
4. Remove coverings, clean and wipe equipment, and wash floors to remove any grease or associated cleaning debris at USMA.
The Government anticipates issuing a solicitation as a 100% Set-Aside for Small Business in accordance with FAR 19.104-1(a), under NAIS Code 561720 – Janitorial Services (Restaurant kitchen cleaning services) with a size standard of 22 million.
To be eligible for award, business must be registered as Small Business under the appropriate NAICS code in the System for Award Management (SAM) https://sam.gov.
Responses to this notice are due on or before 8/26/2026 by 10:00 AM Eastern Standard Time (EST) by email to Soung Gibbons at soung.h.gibbons.civ@army.mil.
Update #2 ·
Synopsis:
The U.S. Government intends to procure Cooking Exhaust Maintenance services for one (1) 12-month base period and three (3) 12-month option periods. The requirement involves inspection and cleaning of commercial, cooking-related kitchen exhaust systems located at the United States Military Academy (USMA), West Point, NY. All work must be performed in accordance with NFPA 96, as well as all applicable state and local requirements, and must meet the specifications outlined in the Performance Work Statement and the attached Solicitation.
- General Scope
The Directorate of Public Works has requested the contractor to perform services to include, but not limited to the following:
1. Cover all stationary equipment, under and adjacent to exhaust systems being cleaned.
2. Inspect and clean all ducts, louvers, fans, exhaust hoods, exhaust fans, filters and building surfaces where system(s) vent to the outside.
3. Disassemble, inspect, clean, and reassemble all components associated with cooking related exhaust systems.
4. Remove coverings, clean and wipe equipment, and wash floors to remove any grease or associated cleaning debris at USMA.
The Government anticipates issuing a solicitation as a 100% Set-Aside for Small Business in accordance with FAR 19.104-1(a), under NAIS Code 561720 – Janitorial Services (Restaurant kitchen cleaning services) with a size standard of 22 million.
To be eligible for award, business must be registered as Small Business under the appropriate NAICS code in the System for Award Management (SAM) https://sam.gov.
A mandatory site visit (17 August 2026 at 09:00 AM EST) is also required. Guidance for obtaining a visitor pass from the Visitors Center outside of the Thayer Gate is outlined in PWS Section 1.5. (Visitor Center: 2107 New South Post Rd, Highland Falls, NY 10928). Pictures of the kitchen hoods that will not be included in the in-person visit will be provided for reference. Please review all requirements outlined in the attached solicitation “Addendum” and the Statement of Work.
Responses to this notice are due on or before 8/24/2026 by 12:00 PM Eastern Standard Time (EST) by email to Soung Gibbons at soung.h.gibbons.civ@army.mil.
Update #1 ·
Synopsis:
The U.S. Government intends to procure Cooking Exhaust Maintenance services for one (1) 12-month base period and three (3) 12-month option periods. The requirement involves inspection and cleaning of commercial, cooking-related kitchen exhaust systems located at the United States Military Academy (USMA), West Point, NY. All work must be performed in accordance with NFPA 96, as well as all applicable state and local requirements, and must meet the specifications outlined in the Performance Work Statement and the attached Solicitation.
- General Scope
The Directorate of Public Works has requested the contractor to perform services to include, but not limited to the following:
1. Cover all stationary equipment, under and adjacent to exhaust systems being cleaned.
2. Inspect and clean all ducts, louvers, fans, exhaust hoods, exhaust fans, filters and building surfaces where system(s) vent to the outside.
3. Disassemble, inspect, clean, and reassemble all components associated with cooking related exhaust systems.
4. Remove coverings, clean and wipe equipment, and wash floors to remove any grease or associated cleaning debris at USMA.
The Government anticipates issuing a solicitation as a 100% Set-Aside for Small Business in accordance with FAR 19.104-1(a), under NAIS Code 561720 – Janitorial Services (Restaurant kitchen cleaning services) with a size standard of 22 million.
To be eligible for award, business must be registered as Small Business GSA Contract holders under the appropriate NAICS code in the System for Award Management (SAM) https://sam.gov. A mandatory site visit is also required. Pictures of the kitchen hoods that will not be included in the in-person visit will be provided for reference. Please revise all additional requirements outlined in the attached solicitation “Addendum” and the Statement of Work.
Responses to this notice are due on or before 8/24/2026 by 12:00 PM Eastern Standard Time (EST) by email to Soung Gibbons at soung.h.gibbons.civ@army.mil.
Files
| File | Type | Posted |
|---|---|---|
| Wage Determination.pdf | ||
| Updated PWS (Cooking Exhaust Maintenance).docx | DOCX document | |
| Updated CLINs.xlsx | XLSX spreadsheet | |
| Solicitation Amendment (1) Final_Cooking Exhaust Maintenance.pdf | ||
| Solicitation Final_Cooking Exhaust Maintenance.pdf | ||
| PWS (Cooking Exhaust Maintenance).docx | DOCX document | |
| Solicitation _Cooking Exhaust Maintenance...pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Cooking Exhaust Maintenance | Pre-Solicitation |
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