Commercial retailer-supplier communication platform
Closed Pre-Solicitation Posted
- Solicitation number
- DECAOT01
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- Not on record
- PSC
- Not on record
- Place of performance
- Fort Lee, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is conducting market research through a Request for Information (RFI) to identify qualified vendors for a prototype Other Transaction agreement establishing a commercial retailer-supplier communications platform. The platform will connect DeCA commissary stores with direct-store delivery (DSD) vendors and automate service alerts, including out-of-stock notifications, escalations, and vendor compliance tracking. Key requirements include a service collaboration platform with automated out-of-stock supplier notifications, digital check-in and checkout capabilities, vendor schedule management, and supplier-to-retailer service disruption tracking. DeCA seeks to leverage an existing commercial framework already implemented with major grocery retailers to minimize onboarding time and accelerate execution. The RFI response deadline is November 25, 2025, and the accompanying questions document indicates that DeCA has posed 44 detailed questions covering communication workflows, supply chain objectives, data integration needs, vendor onboarding, compliance and security requirements, and reporting expectations.
This is a Request for Information only, meaning the RFI may or may not result in a future procurement requirement. No set-aside designations have been applied to this opportunity. DeCA has not identified any current incumbents or potential contractors in the documentation provided. No specific award value or budget range has been disclosed in the pre-solicitation notice. The agency has expressed a preference for a no-cost model for platform delivery and emphasizes that the initiative must comply with DoD cybersecurity requirements and support real-time reporting capabilities accessible via mobile devices. The prototype is authorized under 10 U.S.C. 4022(a)(1), which permits prototype projects directly relevant to enhancing Department of Defense mission effectiveness.
Notice text
2 versions
Update #2 · Latest ·
RFI Amendment
Extends the close date until 11/25/2025 for response submission and attach a questions document.
THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes only. This RFI may or may not result in a future requirement. The Defense Commissary Agency (DeCA) is conducting market research to identify qualified and responsible sources to establish a prototype Other Transaction (OT) agreement for a commercial retailer-supplier communications platform. The primary objects of this platform are to connect commissary stores with direct-store delivery (DSD) vendors and to automate service alerts, such as out-of-stock notifications, escalations, and vendor compliance tracking. This prototype is directly aligned with enhancing mission effectiveness by improving product availability and vendor response times at DeCA stores. This initiative is consistent with 10 U.S.C. § 4022(a)(1), which focuses on prototype projects that are directly relevant to enhancing DoD mission effectiveness.
Scope:
DeCA aims to achieve key supply chain objectives, including reducing out-of-stock (OOS) levels, improving on-time-in-full (OTIF) delivery, and enhancing vendor compliance. DeCA would like to leverage industry-based communication protocol leveraging a communication hub or portal the enables DeCA to communicate individually with all DSD suppliers and in a way that those DSD suppliers can respond back to DeCA via that portal and take corrective action. To ensure the pilot's effectiveness and gather reliable data, DeCA will leverage a vendor’s established commercial framework.
This strategic approach minimizes onboarding time and accelerates execution by utilizing an existing network of vendors and retailer-driven standard operating procedures (SOPs), already implemented with major grocers. A no-cost model for the platform delivery is preferred.
Requirements:
- Service Collaboration Platform
- Automated out of stock supplier-criteria notifications
- Digital check-in and checkout process
- Vendor schedule management
- Supplier-to-Retailer service disruption message platform
Technology Areas:
The vendor will provide the commercial network, software and vendor-engagement services.
Request for Information:
Vendors interested in this opportunity should submit a capabilities statement addressing the scope and requirements specified in this announcement. All questions regarding this RFI shall be submitted by November 13, 2025 at 12pm EST. All responses to this RFI are due November 20, 2025 at 12pm EST. The point of contact for this announcement is Alicia Taylor, Alicia.taylor@deca.mil.
Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. Please be advised that all submissions become Government property and will not be returned.
Update #1 ·
THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes only. This RFI may or may not result in a future requirement. The Defense Commissary Agency (DeCA) is conducting market research to identify qualified and responsible sources to establish a prototype Other Transaction (OT) agreement for a commercial retailer-supplier communications platform. The primary objects of this platform are to connect commissary stores with direct-store delivery (DSD) vendors and to automate service alerts, such as out-of-stock notifications, escalations, and vendor compliance tracking. This prototype is directly aligned with enhancing mission effectiveness by improving product availability and vendor response times at DeCA stores. This initiative is consistent with 10 U.S.C. § 4022(a)(1), which focuses on prototype projects that are directly relevant to enhancing DoD mission effectiveness.
Scope:
DeCA aims to achieve key supply chain objectives, including reducing out-of-stock (OOS) levels, improving on-time-in-full (OTIF) delivery, and enhancing vendor compliance. DeCA would like to leverage industry-based communication protocol leveraging a communication hub or portal the enables DeCA to communicate individually with all DSD suppliers and in a way that those DSD suppliers can respond back to DeCA via that portal and take corrective action. To ensure the pilot's effectiveness and gather reliable data, DeCA will leverage a vendor’s established commercial framework.
This strategic approach minimizes onboarding time and accelerates execution by utilizing an existing network of vendors and retailer-driven standard operating procedures (SOPs), already implemented with major grocers. A no-cost model for the platform delivery is preferred.
Requirements:
- Service Collaboration Platform
- Automated out of stock supplier-criteria notifications
- Digital check-in and checkout process
- Vendor schedule management
- Supplier-to-Retailer service disruption message platform
Technology Areas:
The vendor will provide the commercial network, software and vendor-engagement services.
Request for Information:
Vendors interested in this opportunity should submit a capabilities statement addressing the scope and requirements specified in this announcement. All questions regarding this RFI shall be submitted by November 13, 2025 at 12pm EST. All responses to this RFI are due November 20, 2025 at 12pm EST. The point of contact for this announcement is Alicia Taylor, Alicia.taylor@deca.mil.
Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. Please be advised that all submissions become Government property and will not be returned.
Files
| File | Type | Posted |
|---|---|---|
| Reply-to- Questions RFI DeCAOT01 11_12_25.xlsx | XLSX spreadsheet |
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