Combined Synopsis/Solicitation for BNL Awards & Retirement Recognition Awards Program

Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates under the Department of Energy Office of Science, is seeking proposals for an employee Service and Retirement Recognition Awards Program. The solicitation is a combined synopsis/solicitation for commercial products and services, with proposals due by December 23, 2024, and an anticipated award date of April 1, 2025. The procurement will utilize a two-phase evaluation approach, with Phase I requiring written technical and business/price proposals and Phase II involving oral presentations for qualified offerors. Evaluation criteria include past performance (20 points), data management (15 points), technology products (15 points), gift selection (15 points), recognition process (10 points), warranty/return policy (10 points), customer care (10 points), and award shipment (5 points). Proposals must score a minimum of 60 out of 100 points to advance to the oral presentation phase. Vendors must submit proposals addressing requirements for secure employee data handling, diverse gift selections, warranty coverage, customer support, and reliable award fulfillment services.

The contract is a full and open competition using a "Best Value" trade-off process where technical factors are more important than price. The program will cover approximately 500 service awards and 50 retirement recognition awards annually, with a base period and nine one-year option periods. The procurement is classified under NAICS code 541890 (Other Services Related to Advertising) with a $19 million size standard. Performance will occur at BNL's location in Upton, NY 11973, and the contract will require an integrated recognition program with online gift catalogs, award fulfillment, customer service, and technology platform capabilities. The pricing structure is firm-fixed-unit-price, covering gift and recognition packages for service milestones ranging from 5 to 45+ years, with additional retirement recognition. Vendors must provide pricing for a full ten-year period, though actual transaction volumes are not guaranteed. The contract includes specific requirements for data transfer, gift selection, shipping, and compliance with IRS guidelines for employee achievement awards.