2. RFP Enclosure 1 Draft Contract revised 11.25.24.pdf

Rev. 9.4, February 2018 1

Buyer Amount Contract Number Jeanhei D. Christy TBD 442789

BROOKHAVEN NATIONAL LABORATORY

Brookhaven Science Associates P.O. Box 5000

UPTON, L.I., N.Y. 11973-5000

Name and Address of Contractor

CONTRACT

This Contract (the "Contract") is between the party named above (the "Contractor"), and Brookhaven Science Associates, LLC. ("BSA"), the latter acting under a Prime Contract with the United States of America (the "Government") represented by the United States Department of Energy ("DOE”).

I. SCOPE OF WORK

The Contractor shall assist BSA by administering a Service and Retirement Recognition Awards Program.

All work shall be conducted in strict accordance with the attached BSA (Statement of Work, Attachment (A), dated September 2024.

II. PERIOD OF PERFORMANCE:

This Contract shall be effective as of the date executed by BSA provided that the Contractor executes the Contract without exception or alterations. It shall remain in effect through TBD. This Contract has nine (9) one-year option periods that may be exercised unilaterally by BSA which may extend the Contract through TBD if all option are exercised.

III. PRICING AND PAYMENT

A. Ceiling Amount: The ceiling amount of this Contract is TBD U.S. Dollars ($TBD).

The Contractor shall not be paid in excess of this amount without written authorization from BSA’s Procurement and Property Management Division.

B. Funded Amount: The funded amount currently allotted to this Contract is TBD U.S. Dollars ($TBD). The said sum shall constitute full compensation for all services and materials furnished by hereunder.

C. Firm Fixed Unit Price (FFUP): In full consideration of the Contractor's performance hereunder BSA shall pay the Contractor the firm-fixed-unit-prices as provided in the table below. The rates for each Gift and Recognition Package are inclusive of all services and materials furnished hereunder. Each milestone level gift shall not exceed the Gift Rate. BSA will be charged the actual price of the gift

Rev. 9.4, February 2018 2 selected. Shipping costs are covered by BSA (except for returns and warranty actions) and therefore, such costs are excluded from the rates below.

Table

Milestone Level

Gift Rate Recognition Rate Gift Rate Recognition

Rate Gift Rate Recognition Rate Gift Rate Recognition

Rate Gift Rate Recognition Rate

Year 1 Year 1 Year 2 (Option)

Year 2 (Option)

Year 3 (Option)

Year 3 (Option)

Year 4 (Option)

Year 4 (Option)

Year 5 (Option)

Year 5 (Option)

5 $ $ $ $ $ $ $ $ $ $ 10 $ $ $ $ $ $ $ $ $ $ 15 $ $ $ $ $ $ $ $ $ $ 20 $ $ $ $ $ $ $ $ $ $ 25 $ $ $ $ $ $ $ $ $ $

30/35/40 $ $ $ $ $ $ $ $ $ $ 45+ $ $ $ $ $ $ $ $ $ $

Retirement $ $ $ $ $ $ $ $ $ $

Milestone Level

Gift Rate Recognition Rate Gift Rate Recognition

Rate Gift Rate Recognition Rate Gift Rate Recognition

Rate Gift Rate Recognition Rate

Year 6 (Option)

Year 6 (Option)

Year 7 (Option)

Year 7 (Option)

Year 8 (Option)

Year 8 (Option)

Year 9 (Option)

Year 9 (Option)

Year 10 (Option)

Year 10 (Option)

5 $ $ $ $ $ $ $ $ $ $ 10 $ $ $ $ $ $ $ $ $ $ 15 $ $ $ $ $ $ $ $ $ $ 20 $ $ $ $ $ $ $ $ $ $ 25 $ $ $ $ $ $ $ $ $ $

30/35/40 $ $ $ $ $ $ $ $ $ $ 45+ $ $ $ $ $ $ $ $ $ $

Retirement $ $ $ $ $ $ $ $ $ $

D. Payment: The Contractor shall be compensated its FFUP sum as charges are incurred. Payment will be made upon receipt and approval of properly certified invoices.

Payment terms are Net 30.

Invoices shall be directed to BSA’s Accounts Payable Section via electronic or regular mail.

Electronic invoice submittal is preferred by BSA. The Contractor shall make every effort to have systems in place that allow for electronic invoice transmittal. Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov.

Hard copy invoices, in duplicate, shall be directed to BSA's Accounts Payable Section, Contracts Division, Bldg. No. 400d.

The Contractor shall indicate the final invoice by clearly marking such invoice as "FINAL". A copy of the final invoice must be submitted to BSA’s Contractual Representative.

E. Freight/Shipping: Freight terms shall be FOB (Free on Board), DAP (Delivered at mailto:apinvoices@bnl.gov

Rev. 9.4, February 2018 3

Place) designated by the Statement of Work. For Service Recognition Packages, use DAP, BSA National Laboratory, 98 Rochester Street, Upton, New York 11973.

Unless otherwise specified, standard Shipping Instructions apply. Standard Shipping Instructions are provided at https://www.bnl.gov/shipping/.

IV. AUTHORIZED REPRESENTATIVES

A. BSA’s Technical Representative: ____________ of the __________, is BSA's Technical Representative, hereunder. (He/She) shall act as liaison between BSA and the Contractor in technical matters only. (He/She) can be reached at __________(phone), ___________(e-mail).

B. BSA’s Contractual Representative: Jeanhei D. Christy, telephone no. 631-344-

6054, jchristy@bnl.gov (e-mail), is BSA's Contractual Representative. Any change or modification in the terms and conditions of this contract shall require the written approval of BSA's Procurement and Property Management Division’s Manager, or designee.

C. Contractor’s Contractual Representative: ______________is the Contractor’s authorized Contractual Representative, hereunder. (He/She) shall act as liaison between BSA and the Contractor. (He/She) can be reached at _______(phone), ____________(e-mail).

IV. ADDITIONAL TERMS

The provisions of Brookhaven Science Associates, LLC General Terms and Conditions for Commercial Items and Services, Rev 22.0, Sept 2022, are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or Supplemental terms and conditions listed above which are incorporated herein by reference. The complete text of these terms and conditions can be viewed via the internet at: https://www.bnl.gov/ppm/terms-and-conditions.php. Should the Contractor have any questions and/or not have access to these terms and conditions, contact the buyer or contracts specialist immediately.

The following articles regarding Privacy Act are incorporated by reference and made a part hereof:

• BSA Prime Contract Clause I.63, Federal Acquisition Regulation (FAR) 52.224-1, Privacy Act Notification

• BSA Prime Contract Clause I.64, FAR 52.224-2, Privacy Act

The following documents attached hereto and made a part hereof, contain additional provisions of this contract:

• Attachment (A) – Statement of Work dated September 2024

• Attachment (B) – BSA Commercial Terms and Conditions Rev 22 dated Sep 2022 https://www.bnl.gov/shipping/ mailto:jchristy@bnl.gov https://www.bnl.gov/ppm/terms-and-conditions.php

Rev. 9.4, February 2018 4

• Attachment (C) – BNL Supplier Quality Assurance Requirements dated 08/2024

This Contract does not bind nor purport to bind the Government of the United States.

ACCEPTED:

CONTRACTOR BROOKHAVENSCIENCE

ASSOCIATES, LLC.

By: By:

Name: Name:

Title: Title:

Date: Date:

The Contractor shall sign and return one (1) copy of this contract via email to the attention of Jeanhei Christy, Sr. Contracts Specialist, Procurement and Property Management (PPM) Division, at jchristy@bnl.gov.

mailto:jchristy@bnl.gov