Combined Synopsis Solicitation Camp Butler National Cemetery Janitorial

The Department of Veterans Affairs National Cemetery Administration seeks janitorial services for Camp Butler National Cemetery in Bissell, Illinois, with proposals due August 14, 2026 at 4:00 PM EST and questions due July 31, 2026 at 4:00 PM EST. This is an SDVOSB set-aside. A mandatory pre-bid site visit is scheduled for July 29, 2026 at 10:00 AM local time; Amendment 0002 (issued July 31, 2026) confirms this date and provides question responses and staffing clarifications.

Place of performance is Camp Butler National Cemetery, Bissell, Illinois. The contract covers nine service line items: daily janitorial services for administration and maintenance buildings (12 months); weekend-only public restroom cleaning on Saturdays and Sundays (52 weeks); bi-annual HVAC register and grille cleaning; monthly light fixture cleaning (12 months); quarterly external window cleaning April through September; holiday janitorial services at the Public Information Building (12 months); weekday janitorial services at the shelter (12 months); and bi-annual floor scrubbing and floor stripping/waxing. The facility size is estimated at 2,700 square feet, primarily vinyl composite tile. Work is performed during normal federal business hours (7:30 AM to 4:00 PM Monday through Friday), with exceptions for Memorial Day and weekend restroom services. Green cleaning products and processes are required, with preference for USDA bio-based products and Green Seal certified cleaners.

The contract is Firm Fixed Price with a one-year base period and four optional one-year extensions exercisable at VA discretion based on fund availability. Pricing shall be FOB Destination and all-inclusive, covering supervision, labor, equipment, materials, and supplies. Service Contract Act prevailing wages apply (Illinois counties of Menard and Sangamon, Wage Determination 2015-5031, ranging approximately $14.00 to $54.84 per hour depending on classification). NAICS code is 561720 with a $22 million business size standard. PSC code is S201.

Evaluation follows Lowest Price Technically Acceptable (LPTA) methodology under FAR Part 12: Contract Manager qualifications (Pass/Fail—minimum three years managing custodial services); Contractor Personnel training and adequacy (Pass/Fail); Understanding of Work Requirements and green cleaning compliance (Pass/Fail); and Past Performance on similar cemetery contracts (Acceptable/Unacceptable). Offerors must demonstrate at least three comparable contracts completed or active within the past five years; direct prime contractor experience is strongly preferred over subcontractor references. Proposals must be submitted in four separate volumes: Volume A (Administrative with required FAR certifications), Volume B (Technical Proposal with work management plans), Volume C (Past Performance Questionnaires), and Volume D (Pricing Schedule in Excel format). All quoters must be registered in SAM.gov and complete online representations and certifications prior to solicitation close. The Dignity Clause requires all contractor personnel to perform work with special care, reverence, dignity, and respect, with strict prohibitions on contact with headstones, markers, and human remains.