Amendment 0002 - Combined Synopsis Solicitation - 36C78626Q50013 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041

The Department of Veterans Affairs National Cemetery Administration issued a Combined Synopsis Solicitation (36C78626Q50013) for HVAC and Building Management System (BMS) maintenance services at Calverton National Cemetery. The solicitation required contractors to possess EPA Section 608 Technician Certification, Delta Controls partner status, and a Suffolk County Restricted Plumber's License. A mandatory pre-quote site visit was scheduled for December 15, 2025, at 9:00 a.m. EST, with quotes originally due by December 29, 2025, at 12:00 p.m. EST. Amendment 0001, issued on December 18, 2025, provided clarifications on technical requirements, confirming that the contract scope includes preventative maintenance, seasonal inspections, and critical failure service calls during operational hours (7:00 a.m. to 4:30 p.m., Monday-Friday), with approximately two Saturdays available when requested. However, Amendment 0002, effective January 15, 2026, cancelled the entire solicitation for the convenience of the government, rendering all prior submission requirements moot.

This solicitation was designated as a Total Small Business set-aside, restricting competition to small business entities. The contract scope encompassed maintenance services for three buildings at Calverton National Cemetery, including the Administration Building (8,236 square feet), Maintenance Building (4,950 square feet), and Committal Building (2,014 square feet), with coverage of three rooftop units and two boilers at the Administration building. The contract was structured with a twelve-month base year and four one-year option periods, providing up to five years of potential service delivery. The place of performance was located at Veteran's Circle, Wading River, New York 11933. The solicitation was ultimately cancelled before any awards could be made, with no incumbent contractor identified or award value disclosed in the available documentation.