J065--KG - HVAC upgrades (VA-27-00018970 / 36C245-27-AP-1028 / 512-27-1-444-0007 ) EDA: 12/11/2026 ; STATUS: Moved to Keysha Gorman for action on 11/6/2026 (DGM) ; NEED DATE 11-20-26 (unrealistic per PALT) MOVED TO BC FOR ASSIGNMENT

Presolicitation Notice

Presolicitation Notice

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Presolicitation Notice

*=Required Field

Presolicitation Notice

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The contractor will provide all material, labor, equipment, and supervision necessary to complete the above-named project at the VA Maryland Health Care System (VAMHCS), Building 1 Community Living Center (CLC) of the Loch Raven Campus.

Primary Deliverables and Project Requirements

Covid Ward 2nd floor B wing

Upgrade exhaust fans

Air Handling Unit (AHU-B) located in attic

Replace and upgrade EF-1A and EF-1B for higher CFM outputs

Install heat tracing for chillers

Wiring and junction box located in room G-15. Chiller located outside CLC in the pit behind the service road.

Assess current heat tracing for chill water line. Complete and terminate existing heat tracing wiring to an emergency electrical panel in G-17 in coordination with the VA. Panel selection is TBD.

Install a 20-amp GFPE circuit breaker for the heat tracing to the panel selected by the VA.

Kitchen basement

Replace cooling coil(s)

AHU-E located in attic.

Replace fan motor

AHU-E located in attic. AHU has one fan.

New motor must be rated for and capable of sustaining a fan speed of 60Hz.

Replace Variable Frequency Drive (VFD)

VFD located in the attic and attached to the AHU

Replace VFD in kind with Manufacturer (ABB)

Controls Integration & Coordination

VA has an existing contract with Johnson Controls International (JCI).

The contractor shall coordinate with the COR and Facility Maintenance to satisfy necessities for the facility s existing Building Automation System (BAS) controls corresponding to all new work.

Contractor will replace/reinstall or provide new hardware or connections for BAS monitoring when required to complete BAS programming or integration. This can include control wiring, modulators, switches, routing, existing equipment etc. These requirements are determined on a case-by-case basis.

Testing Adjusting & Balancing (TAB)

TAB shall occur after HVAC modifications are made. It must be performed by a certified vendor/contractor per TABB and/or other ANAB accredited programs for standard industry HVAC system performance compliance

Contractor shall provide notice to and request attendance of the COR and/or other COR-approved VA representation prior to TAB.

A report on the TAB results must be delivered to the COR.

TAB report will be reviewed and approved by the VA prior to contractual closeout and final payment

Warranty, Operations & Manuals (O&Ms) and Shop Drawings

Contractor and/or subcontractor shall provide a warranty letter including point of contact, to the VA.

Warranty is based on workmanship, material and equipment.

Duration of warranty starts after acceptance and use of new equipment & components

O&Ms for all new equipment and other components requiring preventative maintenance shall be provided to the VA.

All O&M documents must be received by the VA prior to contractual closeout and final payment

Contractor shall provide training to the VA.

Shop Drawings

All layout changes and new equipment shall be updated in as-builts, shop drawings, manufacturer diagrams, details, where applicable. Due to the nature of the contract, this requirement will be determined based on off application by the COR at completion of work. If no applicable documents are required, then the COR will opt for omission.

Assumptions

Contractor to provide a cost/unit for each of the deliverable items above and use the total amounts provided for their proposal. Contractor to track the quantities used on their pay applications with any amounts left over being returned to the government after final payment. All deliverables must be received by the VA prior to final payment.

Line items will be tracked in every pay application. Financial progress for a line item will be cross-referenced with the corresponding item s physical progress and/or completion status. Misrepresentation of a line item s financial progress may result in rejection from the COR and require the contractor to resubmit the pay application with revision(s).

Pay applications must be submitted with a total amount not to exceed the Purchase Order (PO) balance. A contract modification from the Contracting Officer (CO) is required for payment application submissions exceeding the PO balance.

Additional work outside of the contract and contractual supplement documents (provided drawings, as-builts, details, existing product information, etc) require authorization and written execution from the CO.

Any additional work (quantified via labor, material or equipment) performed/provided by the contractor without guidance from the VA or direction from the CO shall not be included in payment applications. The contractor is committed to working at their own expense and risk under this condition.

Supplemental contractual and scope of work include existing as-builts, details and compliance for VA guidelines, federal & state guidelines, applicable codes, etc.

VA can provide the contractor with additional available drawings and other documentation. These are considered items pertaining to the original contract s scope of work

Standard Inclusions & General Compliance

Contractor is responsible for cleaning the work area of trash regardless of if it is their trash or not. This includes areas that other entities may have access to like the attic and mechanical spaces. Contractor is responsible for stewardship of work area and compliance with VA medical facility guidelines. Contractor will adhere to VA-granted permitting requirements and industry standard safety practices including but not limited to:

Infection Control Risk Assessment (ICRA)

Pre-Construction Risk Assessment (PCRA)

Hot or burn work

Confined space entry work (if applicable)

Lock out tag out (LOTO) procedures

PPE

Parking at the Loch Raven campus is limited and contractors are subject to facility guidelines for locations of contractor vehicles. Guidance for contractor parking is enforced by the COR, Facility Maintenance Supervisor, Campus Manager, and Deputy Medical Director.

Parking outside the campus boundary is not in the VA s jurisdiction

The contractor shall coordinate with the facility prior to work that impacts patient care such as shutting down A/C, heating, power or other utilities.

Utility and HVAC shutdowns require at least a 14-day written request to the facility per the VA s internal Standard Operating Procedure.

Period of performance is 90 calendar days.