Combined Synopsis Solicitation_36C78626Q50013.pdf

GENERAL INFORMATION:

Document Type:

Solicitation Number:

Title:

Post Date:

Original Response Date:

Applicable NAICS:

PSC:

Set Aside Type:

Issuing Contracting Office:

Place of Performance:

Attachments:

Combined Synopsis Solicitation

36C78626Q50013

HVAC and BMS Maintenance Services at Calverton National Cemetery

12/03/2025

12/29/2025 at 12:00 pm EST

811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

J041 – Maint/Repair/Rebuild of Equipment – Refrigeration, Air Conditioning, and Air Circulating Equipment

Small Business (SB)

Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172

Calverton National Cemetery 210 Princeton Blvd Calverton, NY 11933

A – Statement of work ( pg 9 ) B – Past Performance Questionnaire (pg 15) C - Price Schedule (pg 16 ) D – SCA Wage Determination 2015-4157 Rev. 29 (pg 19)

This is a combined synopsis/solicitation for commercial services prepared in accordance with part

12. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Solicitation number 36C78626Q50013 is issued as a Request for Quotation (RFQ) for Heating, Ventilation and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-06 with an effective date of 10/01/2025.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 811310. The business size standard in millions of dollars is $12,500,000.

PRICE SCHEDULE: See Attachment C.

DESCRIPTION OF REQUIREMENT: See Statement of Work at Attachment A.

CONTRACT DATES: The period of performance will be a twelve-month base year and four, one-year options, if exercised.

DELIVERY/ACCEPTANCE LOCATION: Delivery will be FOB Destination and the delivery and acceptance locations will be at the Place of Performance address listed on page 1 of this Combined Synopsis/Solicitation.

CONTRACT TYPE: The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced (FFP) contract for Heating, Ventilation and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This solicitation and the subsequent award is subject to the availability of funding.

PRE-QUOTE SITE VISIT: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of Calverton National Cemetery, there is a site visit scheduled for this requirement on Monday, December 15, 2025 @ 9:00 a.m. EST. *No additional site-visits or individual tours will be scheduled.

Interested prospective quoters should attend the scheduled site visit. Please meet Patrick Herring outside the front of the Administration building.

All questions resulting from the site visit should be sent to the Contracting Officer by following the instructions in the “RFQ QUESTIONS” section of this Combined Synopsis Solicitation. The Contracting Officer will then issue an amendment(s) answering all questions that were received on time (by the question due date). Potential Quoters are responsible for checking SAM.gov for issued Amendments to this Combined Synopsis Solicitation.

INSTRUCTIONS TO QUOTERS: All prospective Quoters are required to have an active Federal Government contracts registration in System for Award Management (SAM) website when they submit a quote, and at time of award. If a Quoter does not have an active/current registration with SAM.gov prior to the solicitation close date, and at time of award, it will result in the company being considered non-responsive.

RFQ QUESTIONS: All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than 12:00 pm EST, Thursday, December 18, 2025. No questions will be accepted after this time. Questions pertaining to this announcement shall be sent by email to:

sarah.poole1@va.gov. Telephone inquiries will not be accepted. Amendments will be issued to answer all questions that are submitted.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 12:00 pm EST on Monday, December 29, 2025. Email responses to sarah.poole1@va.gov. Responses to this announcement may result in a Firm Fixed Priced (FFP) contract. The Government intends to make award without discussions. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due.

mailto:sarah.poole1@va.gov mailto:sarah.poole1@va.gov

All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at SAM.gov. Failure to provide a signed amendment as part of the quotation submission will result in being considered ineligible.

QUOTATION FORMAT AND SUBMITTAL INFORMATION: Quotes must be submitted on company letterhead in Adobe pdf platforms and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government’s terms and conditions, shall render the Quoter’s quote non-responsive, and thus ineligible for award.

All quotes shall be submitted in four (4) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows:

Volume A – Administrative

The Quoter shall include the following in Volume A:

o Legal Business/Company Name (as listed in SAM.gov) o Business Mailing Address o SAM Unique Entity ID (UEI) o Point of Contact o Telephone Number o Email Address o Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the

Quoter being considered non-responsive and thus ineligible for award.

o Completed copies of the following provisions are required to be submitted as part of the quote:

(Failure to comply shall result in the Quoter being considered non-responsive).

• FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation (if disclosure is required;

otherwise, no submittal needed) (JAN 2017)

• FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA- Designated Items (MAY 2008)

• FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (if disclosure is required; otherwise, no submittal needed)

*NOTE – It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation.

Volume B – Technical Proposal

Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation:

1. Previous experience in providing commercial HVAC maintenance services as referenced in the Statement of Work.

https://sam.gov/content/home

2. Previous or comparable experience in providing Delta Controls Building Management System (BMS) monitoring/maintenance/support.

3. Contractor or subcontractor shall provide proof of the following documentation:

• HVAC technician has EPA Section 608 Technician Certification – Type II (for high pressure refrigerants) or Universal certification.

• Delta Controls partner/Authorized System Integrator (ASI) to access Delta Proprietary software (enteliWEB).

• Technician with Suffolk County (NY) Restricted Plumber’s License (oil burning equipment classification) or equivalent training and experience.

Volume C – Past Performance

Quoter shall include the following in Volume C:

• Past Performance Questionnaires (Attachment B).

Volume D – Pricing

Quoter shall include the following in Volume D:

o Proposed pricing shall be submitted on the included Price Schedule (Attachment C).

EVALUATION PROCESS: The Government intends to award a Firm-Fixed Price Contract resulting from this Solicitation to the responsible Quoter whose quote provides the best benefit to the Government, price and other factors considered. Quotations will be evaluated by performing a comparative evaluation in accordance with FAR 12.203(c)(2) to determine which response represents the “best” as a whole.

Quotations will be evaluated by performing a direct comparison of one Quotation with another in a uniform manner to determine which Quotation provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that quotes more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced quote that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

The non-price factors used to evaluate quotations are: Technical Qualifications and Past Performance.

Technical Qualifications

Quotes shall be evaluated in accordance with the criteria contained in the Statement of Work and on whether or not the technical qualifications meet the Government requirements. If any of the required information is missing, an Quoter will not be considered technically qualified. Technical qualifications will be evaluated for the following:

1. Previous experience in providing commercial HVAC maintenance services as referenced in the Statement of Work.

2. Previous or comparable experience in providing Delta Controls Building Management System (BMS) monitoring/maintenance/support.

3. Contractor or subcontractor shall provide proof of the following documentation:

• HVAC technician has EPA Section 608 Technician Certification – Type II (for high pressure refrigerants) or Universal certification.

• Delta Controls partner/Authorized System Integrator (ASI) to access Delta Proprietary software (enteliWEB).

• Technician with Suffolk County (NY) Restricted Plumber’s License (oil burning equipment classification) or equivalent training and experience.

Past Performance

Past Performance will be evaluated for recent and relevant experience. To demonstrate recency, Quoters shall submit at least two (2) past performance questionnaires from projects they worked on within the last five (5) years. To demonstrate relevancy, the questionnaires should reference contracts that are similar in size, scope, and complexity. The questionnaires may include the same projects used to demonstrate experience in the technical qualifications section. If a Quoter does not submit the requested number of past performance questionnaires, it will be assumed they have limited, or no, recent and/or relevant experience.

The Quoter is to utilize Attachment B - Past Performance Questionnaire and submit copies with their quote. The Government also reserves the right to use past performance information available from other sources, such as Contractor Performance Assessment Reporting System (CPARS). It’s at the Government’s discretion to decide whether they confirm the accuracy of the Past Performance questionnaires and/or CPARS; however, if the Government chooses to confirm past performance, it will do so for all Quoters that submitted Past Performance information.

POST AWARD CONFERENCE: A Post-Award conference will be scheduled by the Contracting Officer to discuss the requirements with the Awardee and all other stakeholders.

CONTRACT CLAUSES AND SOLICITATION PROVISIONS:

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries

Handling of Markers and Headstones

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The contractor is required to discuss the guidance with employees and/or subcontractors.

(End of Clause)

*NOTE: “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Examples include 52.222-25, Affirmative Action Compliance, 52.204-26 Covered Telecommunications Equipment or Services-Representation, and 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

FAR/VAAR CLAUSES

52.212-4 Contract Terms and Conditions-Commercial Items (NOV 2023) (DEVIATION OCT 2025) Addendum to FAR 52.212-4 Clauses in corporate by reference in numeric order starting with FAR and followed by VAAR.

The following solicitation clauses apply to this acquisition:

52.252-2 Clauses Incorporated by References (FEB 1998). The full text of FAR/VAAR clauses may be accessed electronically at:

https://www.acquisition.gov/-far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 http://www.va.gov/oal/library/vaar/index.asp

FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)(DEVIATION NOV 2025) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(DEVIATION NOV 2025)

FAR 52.217-6 Option for Increased Quantity (MAR 1989) *Fill-in: 30 days of the expiration date for each year FAR 52.217-8 Option to Extend Services (Nov 1999) *Fill-in: 7 calendar days of the current contract expiration date FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) *Fill-in: 1) 30 days, 2) 60, 3) 5 years, 6 months FAR 52.219-6 Notice of Small Business Set-Aside (NOV 2010)(DEVIATION NOV 2025) FAR 52.222-3 Convict Labor (JUN 2003)(DEVIATION NOV 2025) FAR 52.222-35 Equal Opportunity for Veterans (JUN 2020)(DEVIATION NOV 2025) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025) FAR 52.222-37 Employment Reports on Veterans (JUN 2020)(DEVIATION NOV 2025) FAR 52.222-41 Service Contract Labor Standards (AUG 2018)(DEVIATION NOV 2025) FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)(DEVIATION 2025) https://www.acquisition.gov/-far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts)(AUG 2018)(DEVIATION 2025) FAR 52.222-50 Combating Trafficking in Persons (NOV 2021)(DEVIATION OCT 2025) FAR 52.222-54 Employment Eligibility Verification (JAN 2025)(DEVIATION NOV 2025) FAR 52.222-62 Paid Sick Leave Under Executive Order 13706)(JAN 2022)

FAR 52.223-1 Biobased Product Certification. (MAY 2024) (DEVIATION NOV 2025) FAR 52.223-2 Reporting Biobased Products Under Service and Construction Contracts (May 2024) (Deviation Feb 2025) FAR 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) *Fill-in: NCA Contracting Services FAR 52.223-11 Ozone-Depleting Substances. (MAY 2024) (DEVIATION NOV 2025) FAR 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners. (MAY 2024) (DEVIATION NOV 2025) FAR 52.223-23 Sustainable Products. (MAY 2024) (DEVIATION NOV 2025) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) FAR 52.233-3 Protest After Award (Aug 1996) (DEVIATION NOV 2025) FAR 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025)

(DEVIATION OCT 2025)

FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020) VAAR 852.201-70 Contracting Officer’s Representative (Dec 2022) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018)

End of Addendum to 52.212-4

FAR/VAAR PROVISIONS

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

(SEP 2023)(DEVIATION OCT 2025)

Addendum to FAR 52.212-1 List all provisions incorporated by reference in numeric order starting with FAR and followed by VAAR.

The following solicitation provisions apply to this acquisition:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998). The full text of FAR/VAAR Provisions may be accessed electronically at: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

(SEP 2024)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements – Representation (JAN 2017) FAR 52.204-7 System for Award Management (NOV 2024) (DEVIATION NOV 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1browse/index/far https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1browse/index/far

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Deviation OCT 2025)

*Fill-ins: Evaluation factors other than price when combined are equal to price.

FAR 52.217-5 Evaluation of Options (DEVIATION NOV 2025) FAR 52.223-4 Recovered Material Certification (May 2008) FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020) *Fill-in: VA Acquisition Regulation (VAAR) (48 CFR Chapter 8) VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

• Applicable Provisions and clauses within VAAR 852.252-70 are: FAR 52.203-18, FAR 52.223-9, and FAR 52.240-90.

End of addendum to 52.212-1

ATTACHMENT A

STATEMENT OF WORK

Contract Term: The contract term shall be for one (1) Base Year from date of award and four (4) Option Years. All work shall be performed in strict accordance with specifications, schedules, terms, and conditions of the contract.

Description / Specifications / Work Statement

A.1 NCA MISSION

A.1.1 The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation's concern for those interned there. For this reason, the Contractor's strict adherence to the specifications shall be required and shall be essential.

A.2 SCOPE

A.2.1 The Contractor shall furnish all equipment, supplies, materials, labor, and supervision necessary to provide complete HEATING, VENTILATION AND AIR CONDITIONING (HVAC) & BUILDING MANANGEMENT SYSTEM (BMS) SERVICES MAINTENANCE for all equipment and software herein at Calverton National Cemetery. Contractor / Technician(s) must maintain:

• EPA Section 608 Technician Certification: Type II (for high pressure refrigerants) or Universal certification.

• Delta Controls® partner / Authorized System Integrator (ASI) to access to Delta’s proprietary software (enteliWEB).

• Training and experience equivalent to that required for a Suffolk County Restricted Plumber’s License (Oil Burning Equipment classification) and shall be certified in accordance with NFPA 31 standards.

• Comply with all OSHA safety training regulations relevant to HVAC work.

A.2.2 HVAC & BMS services / maintenance shall include proper preventative maintenance inspection on all equipment listed (see Appendix A), all necessary labor for maintenance and / or recalibration of parts / materials (including seasonal filter & belt replacements) necessary to keep equipment in good working condition, seasonal maintenance inspections on all equipment listed, all necessary labor for recalibration of materials needed to keep listed equipment in good working condition, peak performance maintenance for Delta Controls BMS for Administration Building, and provide all labor for critical failure service calls that may occur during cemetery’s operational hours, from 7:00 a.m. until 4:30 p.m. Monday thru Friday, as well as, approximately two (2) Saturdays when requested by CO.

In the event of a permanent failure, any unrepairable damage that requires replacement of government owned equipment or parts not listed herein, will be acquired separate from this contract. The Government shall receive separate quotes. The Government does not guarantee that the Contractor for this requirement will be used for separate repair/replacement contracts. The Contractor’s responsibility shall be limited to providing maintenance and support as outlined within the scope of this contract.

(a) Locations are as follows:

i. Administrative Building: 8,236 sq. ft

ii. Maintenance Building: 4,950 sq. ft

iii. Committal Building: 2,014 sq. ft

A.3 SERVICE / MAINTENANCE REQUIREMENTS

A.3.1 Rooftop Units (RTU) System

(a) Two (2) preventative seasonal maintenance services per year (Spring & Fall)

i. Spring Replace all air filters and belts.

Clean metal external mesh filters.

Lubricate motors, pumps, and bearings.

Check electrical controls and contacts for proper tightness and adjust as needed.

Startup cooling and visually check for refrigerant leaks or oil residue.

Check safety controls and adjust as needed.

Check refrigerant pressures on all circuits and document super heat, subcooling, outdoor temperature, and discharge air temperature.

Ensure all mixed air dampers are operating properly.

Ensure contacts on relays/contactors aren’t burnt.

Perform ampere readings and voltage on all motors and document.

Wash and clean condenser coils until unit operation is of 100%.

Verify proper operation of all exhaust fans. This includes lubrication, belt tension, and vibrations from imbalance or bearing wear.

Adjust belts—as needed.

Check electrical controls and contacts and adjust as needed.

Check cooling operation and visually check for refrigerant leaks.

Check refrigerant pressures on all circuits and document super heat, subcooling, outdoor temperature, and discharge air temperature.

Inspect and clean evaporator and condenser coils.

Inspect drain pans and lines; clear any clogs.

Test airflow rates and static pressure.

Inspect economizers and damper operation.

Check filter racks.

Report any deficiencies.

ii. Fall Replace all air filters and belts.

Clean metal external mesh filters.

Lubricate motors, pumps, and bearings.

Check electrical controls and contacts and adjust as needed.

Start-up heating operation and visually check coils for damage.

Check safety controls and adjust as needed.

Adjust belts—as needed.

Report any deficiencies.

(b) Annual Cleaning & Report

The Contractor shall complete an annual cleaning and submit an annual report, to be accomplished together with Spring preventative service or at another time deemed appropriate by Contractor.

i. Report BMS Software analysis reporting temperature trends & device evaluations to assess system performance and list any issues impacting functionality to ensure HVAC systems operate safely in the intended matter.

Temperature checks (maximum of five) required at locations determined by the COR or designee.

ii. Cleaning Thoroughly clean entire RTUs—all coils, drip pans, filters, and air ducts on an annual basis with HEPA vacuum and registered HVAC disinfectant to maintain efficiency, indoor air quality, and the longevity of equipment.

As necessary, apply EPA-registered mold inhibitor applicant to components of system, following the manufacturer’s instructions.

Inspect ductwork for leaks or blockages.

Provide before and after photos of cleaning for annual report.

A.3.2 Boiler Heater Systems

(a) Annual Maintenance & Report The Contractor shall perform comprehensive annual maintenance for all boiler systems to ensure optimal performance, safety, and efficiency in late summer or early fall together with Fall preventative service. The annual maintenance shall include the following tasks:

i. Visual Inspection

Inspect the exterior of the boiler for signs of wear, corrosion, or damage.

Check for any leaks, cracks, or unusual conditions in the boiler and associated components.

Verify that safety valves, gauges, and controls are in good condition.

ii. Component Testing and Calibration Test and calibrate the safety and operating controls, including:

Pressure relief valves, Low-water cut-off switches, High-limit safety controls.

Verify proper operation of the burner and ignition system.

Measure and adjust combustion efficiency using a combustion analyzer (checking

CO2, CO and 02 levels).

iii. Inspection and Cleaning of Internal Components:

Open and inspect burners.

Clean burner orifice.

Check for warping, cracking or degradation of internal components.

Inspect and clean boiler tubes, headers, and other internal surfaces.

iv. Mechanical and Electrical System Maintenance:

Lubricate pumps, motors, and other moving parts as required.

Inspect and tighten electrical connections as required.

Verify proper operation of fuel delivery systems, including gas valves, oil pumps, and filters.

v. Pressure Vessel and Piping Inspection:

Inspect the boiler’s pressure vessel for integrity and compliance with safety standards.

Examine piping, valves, and insulation for leaks, corrosion, and proper functionality.

vi. Efficiency and Safety Testing:

Test the boiler system for proper startup, shutdown, and operational sequences.

Verify the integrity and performance of the chimney or venting system to ensure proper exhaust flow from air vent.

Conduct a hydrostatic test, if necessary, to ensure pressure integrity.

vii. Documentation and Reporting:

Provide a detailed report summarizing the annual maintenance activities, findings, and any recommendations for repairs or upgrades.

Include combustion test results and efficiency rating in the report.

Note any code violations or safety concerns that require immediate attention.

A.3.3 Building Management Software (BMS)

(a) Delta Controls® BMS monitoring services to maintain listed workplace areas temperatures within Occupational Safety and Health Administration (OSHA) and General Services Administration (GSA) guidelines to reduce energy costs, while maintaining the highest level of employee comfort, safety, and productivity. Monthly email updates required regarding audit logs to identify / prevent / resolve on-going or persistent problems.

i. Software services (enteliWEB) the following locations: ADMINISTRATION BUILDING

ONLY [8,236 sq. ft]. All other buildings use standard thermostat temperature controls.

Network Equipment, Field Controllers, Device Maintenance & Evaluations Annual maintenance routines and evaluation performed on network interfaces, routers, field controllers and field devices connected to the software system to confirm the system is operating per the user requirements specifications.

Provide annual sensor calibration, alarm configuration, depending on equipment/devices’ needs, checking the battery backup circuit, scan times and verifying control loops.

Remote Support Continuous monitoring & verification of accuracy of critical system components and identify any potential problems or component failure beyond calibration via email / telephone alerts of any system issues.

Email alerts to provide all off-normal conditions or events.

Remote support to assist troubleshooting software programs and any other issues with which you need assistance.

Perform setpoint modifications, schedule changes, controller reloads.

Identify controls vs. mechanical problem and recommend remedial action.

Perform any system overrides.

Minor programming changes.

Software Updates Provide software updates to address issues, to address minor bugs discovered in the software, to improve the operation of hardware or peripherals and to add support for new models of equipment.

Performance & Work Hours: HVAC & BMS Services / Maintenance shall be provided in accordance with the following schedules:

(a) Administration Building: Services/Maintenance shall be performed and completed Monday through Friday, between the hours of 8:00 a.m. until 4:30 p.m., unless requested otherwise due to holiday work schedule.

(b) Maintenance Building/Area: Services/Maintenance shall be performed and completed Monday through Friday, between the hours of 8:00 a.m. until 4:00 p.m., unless requested otherwise due to holiday work schedule.

(c) Committal Building: Services/Maintenance shall be performed and completed Monday through Friday, between the hours of 7:00 a.m. until 9:00 a.m. and / or 3:00 p.m. to 4:30 p.m., unless requested otherwise due to holiday work schedule.

A.4 CONTRACT MANAGEMENT

A.4.1 GOVERNMENT REPRESENTATIVES

(a) Contracting Officer: All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases, and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

(b) Contracting Officer Representative (COR): The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

A.4.2 COMMUNICATION & COORDINATION of WORK with COR: Communication with the COR is strongly encouraged. Maximum coordination with the Government is required to ensure work activity and noise do not disturb burial services. Burial activities at NCA shall take precedence over contract work activities. Trucks and workmen are prohibited from passing through the service area during this period.

A.5 FEDERAL HOLIDAYS

All work under this contract will be done during normal business days and daylight hours unless otherwise required. The following is a list of Federal holidays:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Fourth of July

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

A.6 RESPONSIBILITIES

A.6.1 INSURANCE, LICENSES & PERMITS

(a) The Contractor shall obtain all necessary licenses and permits necessary to perform the work involved and will take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor is responsible for any injury or damage during the performance of this contract including injury to himself/herself, his/her employees, or others.

(b) The Contractor shall maintain personal liability and property damage insurance to align with State of New York and/or those listed in FAR 52.228-5, whichever is more.

A.6.2 MISCELLANEOUS

(a) The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance.

(b) The Contractor shall also be responsible for training and safety precautions for contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor-to-contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices.

(c) Contractor shall be liable for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence.

(d) The Contractor shall preserve and protect all structures, equipment, roads, and vegetation (such as trees, shrubs, & grass) on or adjacent to the work site, which is not to be removed and which does not interfere with the work required under this contract. The Contractor will take extreme precaution when servicing HVAC and BMS systems to not hit, damage, mark and/or knock any buildings/structures.

(e) The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(End of Work Statement)

ATTACHMENT B

PAST PERFORMANCE QUESTIONAIRE

INSTRUCTIONS: Offerors must identify previous federal, state, and local government and/or private contracts that they have completed and that are similar to the contract being evaluated. List at least two (2) prior contracts that you have performed on in the last five (5) years. One contract reference per form; form must be duplicated for subsequent references. Any subcontractors to be used shall also include two (2) forms each.

Contractor (you) Information:

Name: ______________________________________________________________________ Address: ___________________________________________________________________ Telephone Number: ____________________________________________________________ E-mail: ______________________________________________________________________

Contract Information:

Name of company/agency you provided service for: ___________________________________ Contract Number:_______________________________________________________________ Type of Contract: _______________________________________________________________ Contract Dollar Value: ___________________________________________________________ Date of Award: ________________________________________________________________ Status: Completed, Yes____ No____ If not completed, projected completion date____________ If not completed, why?___________________________________________________________ Were you the Prime? ________ were you the Sub? _______

Point of Contact Information for the company/agency you serviced:

Name of the Contract Person & their position: ________________________________________ Address: ______________________________________________________________________ Telephone Number: _____________________________________________________________ E-mail: _______________________________________________________________________

Description of Supply/Service(s) provided, location & relevancy of work:

Complexity of Product/Service, if any:

Percentage of Work completed by your company/by subcontractor:

ATTACHMENT C

PRICE SCHEDULE

The schedule price for each CLIN should be all-inclusive, including all supervision, labor (IAW attached wage determination), equipment, materials, and supplies. Pricing shall be FOB Destination and in accordance with the Statement of Work and Terms and Conditions of this Combined Synopsis/Solicitation.

Quoters shall enter the unit price and total amounts for each CLIN as indicated in the schedule below. In the event the Quoter did not add the total estimated price correctly, the Government will utilize the unit price(s) to compute the correct total estimated price.

CALVERTON NATIONAL CEMETERY

Base Year: From Date of Award through December 31, 2026

CLIN Description Qty. Unit Unit Cost Total Cost

0001 HVAC Seasonal Maintenance 2 JB $ ________ $ __________

0002 HVAC Annual Cleaning & Report 1 JB $_________ $___________

0003 Boiler System Annual Maintenance 1 JB $_________ $___________

0004 Building Management System (BMS) Services/Monitoring 12 MO $_________ $___________

Option Year 1: January 1, 2026 through December 31, 2027

1001 HVAC Seasonal Maintenance 2 JB $ ________ $ __________

1002 HVAC Annual Cleaning & Report 1 JB $_________ $___________

1003 Boiler System Annual Maintenance 1 JB $_________ $___________

1004 Building Management System (BMS)

Option Year 2: January 1, 2027 through December 31, 2028

2001 HVAC Seasonal Maintenance 2 JB $ ________ $ __________

2002 HVAC Annual Cleaning & Report 1 JB $_________ $___________

2003 Boiler System Annual Maintenance 1 JB $_________ $___________

2004 Building Management System (BMS)

Option Year 3: January 1, 2028 through December 31, 2029

3001 HVAC Seasonal Maintenance 2 JB $ ________ $ __________

3002 HVAC Annual Cleaning & Report 1 JB $_________ $___________

3003 Boiler System Annual Maintenance 1 JB $_________ $___________

3004 Building Management System (BMS)

Option Year 4: January 1, 2029 through December 31, 2030

4001 HVAC Seasonal Maintenance 2 JB $ ________ $ __________

4002 HVAC Annual Cleaning & Report 1 JB $_________ $___________

4003 Boiler System Annual Maintenance 1 JB $_________ $___________

4004 Building Management System (BMS)

(End of Price Schedule)

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