Combined Solicitation Crown Hill National Cemetery Tent and Chairs Rentals

The Department of Veterans Affairs National Cemetery Administration is soliciting quotations for tent and chairs rental services for the 2026 Memorial Day ceremony at Crown Hill National Cemetery in Indianapolis, Indiana. The contractor must provide a frame tent with approximately 2,700 square feet of coverage (30' x 90' or equivalent), 250 folding chairs, an 8' x 16' stage with access steps and skirting, a fire safety package including illuminated exit signs and fire extinguishers, 811 utility verification prior to tent installation, and all labor for delivery, setup, and pickup. Key contract requirements include obtaining any necessary City of Indianapolis licenses, maintaining minimum insurance coverage of $100,000 per occurrence per person, conducting all work with dignity and respect in accordance with cemetery operational standards, and coordinating with cemetery personnel regarding utility verification and tent spike placement. The Government will evaluate quotations using a Lowest Price Technically Acceptable (LPTA) methodology, assessing technical acceptability on a Pass/Fail basis based on management plans and past performance on comparable contracts within the past five years, with award decisions based on lowest price among technically acceptable proposals. The deadline for quotation submission is April 24, 2026 at 4:00 PM EST, with questions due by April 22, 2026 at 4:00 PM EST, and anticipated award during the week of April 27–May 1, 2026.

This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 532289 (All Other Consumer Goods Rental) with a $12.5 million small business size standard. No incumbent contractor is identified in the solicitation documents. The contract is structured as a firm-fixed-price single purchase order with no option years, with all pricing to be FOB Destination and all-inclusive of labor, supervision, equipment, materials, and supplies. Delivery must occur during the three-day window of May 20–22, 2026, between 7:30 AM and 4:00 PM, with pickup scheduled for May 26–27, 2026 during the same hours. All work will be performed at Crown Hill National Cemetery located at 725 W. 42nd Street, Indianapolis, Indiana 46208, with prospective quoters required to register in SAM.gov and submit four separate volumes: Volume A (Administrative certifications), Volume B (Technical management plans), Volume C (Past Performance Questionnaires demonstrating three or more similar contracts within the past five years), and Volume D (Pricing in Excel format).