36C78626Q50142 0002 Ammendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 2

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

To all Offerors/Bidders

36C78626Q50142

X

X X

X 1

The purpose of this amendment is to:

(1) Answer Solicitation additional solicitation questions.

April Graves

Contracting Officer

Regarding the 2700SQFT framed tent. Is there flexibility in this?

I.E. poles instead of frames, Either is fine.

Open sides instead of closed – Open sides are preferred.

2 tents (to meet your size) or 1 large one? Two tents are fine.

What must happen is that Approx. 400 guests must fit and be able to hear.

Pricing Schedule (CLIN 0001): Shows "Tent Rental" with a quantity of "52" and unit of measure "WK"

(weeks). This is a typo, corrected pricing schedule uploaded.

Q1 — Ref: Synopsis pg. 4 vs. FAR 52.212-2 (pg. 16)

Which evaluation method governs this solicitation? Lowest Price Technically Acceptable.

Q2 — Ref: SOW Section 3 vs. Synopsis "Contract Type" vs. "Response to RFQ" section

Please clarify: is this a single FFP purchase order or an IDIQ with option years? A Single Purchase

Order.

Q3 — Ref: Volume D Pricing Instructions

Please confirm the place of performance is Crown Hill National Cemetery, Indianapolis, IN. Yes

Q4 — Ref: Synopsis Attachments List vs. Volume C and Volume D

Please clarify the correct attachment designations to ensure the proper forms are used. Past performance is attachment D.

Q5 — Ref: FAR 52.219-1 Deviation Block vs. Cover Sheet

Please confirm the correct NAICS code and size standard for this solicitation. 532289 with a $12.5M

SECTION 2: SCOPE CLARIFICATIONS

Q6 — Ref: SOW Section 4(a) — Frame Tent

Does the requirement for a "Frame Tent" in SOW Section 4(a) exclude pole-style tents, or would a pole tent providing equivalent 2,700 sq ft coverage be acceptable? Pole Tents are acceptable.

Q7 — Ref: SOW Section 4(f) — Fire Package

Please define "fire package for safety." Does this require fire extinguishers only, tent flame-retardant certification (NFPA 701) documentation, fire watch personnel, or a combination of all three? This significantly impacts pricing. Fire package consist of illuminated exit and egress signs with extension cords. Fire extinguisher. No smoking sign

Q8 — Ref: SOW Section 4(a) — Tent Specifications

Are sidewalls required on the 30' x 90' frame tent? If so, are there specifications for open/closed sides or window panels? Open Side tent.

Q9 — Ref: SOW Section 4(c)(d)(e) — Stage

Are there specifications for stage height, stage skirt color/material, or weight load requirements?

Stage in past was 24in high and could support 6 full grown adults on it at one time.

Are power/electrical, audio, or lighting provisions required at the stage? No

Q10 — Ref: SOW Section 4 — Chair Specifications

Are there color or material preferences for the 250 folding chairs (e.g., white, black, padded)? No

Q11 — Ref: SOW Section 6 — 811 Utility Verification

SOW Section 6 states the Cemetery will coordinate utility verification. Will the 811 verification be complete prior to the delivery window opening on 5/20, or should the Contractor anticipate potential delays waiting for clearance on-site? Completed the week prior by the cemetery.

Q12 — Ref: SOW Section 5 / Site Map

Is the tent footprint area accessible by flatbed or box truck for delivery without requiring lawn protection mats? Yes

Are there any vehicle weight or size restrictions on-site? No

Q13 — Ref: Volume C — Past Performance

For the Past Performance Questionnaire, do non-federal commercial event references (e.g., municipal ceremonies, private memorial events) qualify, or are federal contract references required? Past performance must be a verifiable source of similar requirements.

Q14 — Ref: General / Pricing

Can the Government provide the prior year award amount or independent government cost estimate

(IGCE) for this requirement to assist vendors in preparing competitive and realistic pricing? The government is not providing non public information.

Q15 — Ref: SOW Section 6 / City Permits

The SOW states that in prior years the City of Indianapolis has waived the licensing requirement because the site is federal property. Is this waiver currently in effect for 2026? If not, what specific city permits or licenses are required, and should the cost be included in the quote?

The SOW states “The City of Indianapolis may also require licenses. In prior years, they have waived the requirement because our site is Federal property, and we maintain adequate procedures for fire safety. In case that status changes with the City, the Contractor should be aware of what is needed. If so, it is the responsibility of the Contractor to assure that these licenses have been obtained prior to beginning work. The Contractor is expected to maintain frequent and timely communications with Cemetery staff while these matters are resolved.

The use of AI to interpret a solicitations requirement is strongly discouraged. An individual who substitutes AI-generated analysis for independent legal or procurement review demonstrates a lack of due diligence and critical evaluation. Because AI tools do not exercise professional judgment, verify facts against the authoritative record, or assume accountability for compliance, reliance on them as the primary interpretive source reasonably calls into question whether the individual possesses the expertise and analytical rigor necessary to competently interpret and respond to a federal solicitation

The government plans to make award during the week of 4/27/2026-5/1/2026