Sources Sought Crown Hill National Cemetery Tent and Chairs Rentals

The Department of Veterans Affairs National Cemetery Administration is seeking rental equipment and services for a Memorial Day 2026 ceremony at Crown Hill National Cemetery in Indianapolis, Indiana. The procurement covers a frame tent with 30' x 90' coverage (2,700 square feet), 250 folding chairs, an 8' x 16' stage with access steps and skirt, a fire safety package, and complete setup labor. This is a Sources Sought announcement intended to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) capable of providing these services. Respondents should submit their capability statements, company information, business classifications, and sample pricing if available by March 31, 2026. The contractor must maintain a minimum of $100,000 insurance per occurrence, coordinate with cemetery staff regarding utility verification, and assume responsibility for all property damage while providing all necessary personnel, equipment, materials, and transportation.

This procurement carries no set-aside designation beyond the targeted outreach to veteran-owned businesses. Equipment delivery must occur during a three-day window from May 20-22, 2026, with pickup scheduled for May 26-27, 2026, and all work to be conducted during federal business hours of 7:30 AM to 4:00 PM. The NAICS code 532289 (All Other Consumer Goods Rental) applies to this procurement. While no award value has been disclosed in the sources sought announcement, the $12.5 million threshold associated with the NAICS code suggests the potential contract value may fall within this range. No incumbent contractor information is provided in this pre-solicitation notice, which represents the initial market research phase prior to formal solicitation.