Comanche National Grassland Carrizo Unit Janitorial
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1240LP26Q0011
- Agency
-
Region 2 - Rocky Mountain Region
Forest Service, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Springfield, Colorado 81073, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service Rocky Mountain Region is soliciting janitorial services for the Comanche National Grassland Office in Springfield, Colorado under RFQ 1240LP26Q0011. The contract requires comprehensive facility management including supervision, personnel, transportation, labor, equipment, and supplies for a 5,610 square foot facility that is approximately 93 percent carpeted. Services encompass weekly routine cleaning with vacuuming and trash disposal, monthly dusting and spot cleaning, semi-annual window and door frame cleaning, and annual carpet shampooing, with all work to be performed during weekday business hours between 8:00 AM and 4:30 PM. The government will evaluate proposals using a lowest price technically acceptable (LPTA) approach, with key evaluation criteria including technical acceptability, past performance, pricing, key personnel qualifications (requiring a primary janitor with at least six months of experience), quality control plans, and a list of bio-based cleaning products to be used. Offerors must submit responses by December 23, 2025, with questions regarding the solicitation due by December 15, 2025, and contractors must maintain active System for Award Management (SAM) registration and comply with Service Contract Labor Standards.
This acquisition is designated as a Total Small Business Set-Aside with a small business size standard of $22 million, making it available exclusively to small business concerns. The contract is structured as a firm fixed-price requirements contract with a base year running from January 1, 2026 through December 31, 2026, plus four one-year option periods extending through December 31, 2030, for a total maximum performance period of five years and six months. The Independent Government Estimate outlines 52 weeks of weekly services, 12 months of monthly services, 2 semi-annual cleaning events, and 1 annual carpet cleaning event per contract year. Performance will be monitored through a Quality Assurance Surveillance Plan utilizing random and periodic sampling, with potential 1 percent monthly invoice deductions for substandard work. The place of performance is located at 27204 US-287, Springfield, Colorado 81073, where the contractor must provide an on-site supervisor, maintain security protocols, undergo background investigations, and utilize environmentally sustainable cleaning products consistent with federal acquisition regulations.
Notice text
2 versions
Update #2 · Latest ·
A requirement for janitorial services to include management, supervision, personnel, transportation, labor, equipment, and supplies for the Comanche National Grassland Office located at 27204 US-287, Springfield, CO. See attached SOI, PWS and other supporting documents for complete requirements, specifications, and solicitation response needs.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1240LP26Q0011 is issued as a Request for Quotation (RFQ) for Comanche Janitorial Services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 561720. The small business size standard is $22 M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which shall be considered by the agency.
See “Attach 1 - Solicitation Terms and Conditions” for applicable clauses, instructions, and evaluation criteria.
NOTICE FOR FILING AGENCY PROTESTS
United States Department of Agriculture (USDA) Ombudsman Program
The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.
Informal Forum with the Ombudsman
- Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.
- Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.
- Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman
- Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.
- Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.
- Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.
- Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.
- Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.
- Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.
Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.
Attachments
Attach 1 - Solicitation Terms and Conditions
Attach 2 Janitorial Performance Work Statement
Attach 3 Schedule of Items
Attach 4 Wage Determination
Attach 5 Quality Assurance Surveillance Plan
Attach 6 List of Sustainable Products
Questions and Answers are now included as "Amendment 1 Questions and Answers"
Update #1 ·
A requirement for janitorial services to include management, supervision, personnel, transportation, labor, equipment, and supplies for the Comanche National Grassland Office located at 27204 US-287, Springfield, CO. See attached SOI, PWS and other supporting documents for complete requirements, specifications, and solicitation response needs.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1240LP26Q0011 is issued as a Request for Quotation (RFQ) for Comanche Janitorial Services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 561720. The small business size standard is $22 M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which shall be considered by the agency.
See “Attach 1 - Solicitation Terms and Conditions” for applicable clauses, instructions, and evaluation criteria.
NOTICE FOR FILING AGENCY PROTESTS
United States Department of Agriculture (USDA) Ombudsman Program
The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.
Informal Forum with the Ombudsman
- Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.
- Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.
- Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman
- Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.
- Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.
- Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.
- Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.
- Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.
- Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.
Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.
Attachments
Attach 1 - Solicitation Terms and Conditions
Attach 2 Janitorial Performance Work Statement
Attach 3 Schedule of Items
Attach 4 Wage Determination
Attach 5 Quality Assurance Surveillance Plan
Attach 6 List of Sustainable Products
Files
| File | Type | Posted |
|---|---|---|
| Amendment 1 Questions and Answers.pdf | ||
| Attach 3 Schedule of Items.xlsx | XLSX spreadsheet | |
| Attach 2 Janitorial Performance Work Statement.pdf | ||
| Attach 1 Solicitation Terms and Conditions.pdf | ||
| Attach 3 Schedule of Items.xlsx | XLSX spreadsheet | |
| Attach 5 Quality Assurance Surveillance Plan.pdf | ||
| Attach 4 Wage Determination.pdf | ||
| Attach 6 List of Sustainable Products.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Comanche National Grassland Carrizo Unit Janitorial | Award Notice | |
| This notice | Solicitation |
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