Chancery Exterior Window and Stainless Steel Cleaning Services

The Department of State seeks exterior window and stainless steel cleaning services at the U.S. Embassy Chancery in Ottawa, with quotations due August 4, 2026 at 4:00 PM EDT. Attendance at a mandatory pre-quotation site conference on July 27, 2026 at 10:00 AM EDT is required for authorization to submit proposals.

Place of performance is Ottawa, Ontario, Canada at 490 Sussex Drive. The contract is firm-fixed price for a one-year base period (September 2026 through August 2027) with four one-year renewal options. Scope includes cleaning all exterior windows, skylights, staircases, and stainless steel surfaces including handrails, railings, doors, and ornamental fixtures. Window cleaning must be completed within 21 calendar days of notice; stainless steel cleaning within 45 calendar days. Work is scheduled for fall (September–December) and spring (March–June) seasons. All pricing must be submitted in Canadian dollars with HST at 13% listed separately on invoices.

The NAICS code is 561720, Janitorial Services; PSC code is S299, Housekeeping–Other. No set-aside applies. Submission requirements include completed SF-1449, pricing, representations and certifications, SAM registration proof, evidence of business establishment in Canada with necessary licenses and permits, three years of relevant past performance references, strategic plan for service delivery, quality assurance procedures, and insurance documentation. Quotations must be submitted electronically in PDF format to ContractsOttawa@state.gov. The Government will award to the lowest priced, acceptable, responsible offeror based on initial quotations without discussions, unless competitive range discussions are necessary. Payment will be made by Electronic Funds Transfer within 30 calendar days of invoice acceptance. The contracting officer is William Styron.