Caterpillar Generators Preventive Maintenance Service for US Embassy Harare, Zimbabwe
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 19Z11526Q0010
- Agency
-
US Embassy Harare
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Harare Zimbabwe
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's US Embassy in Harare seeks a contractor to perform planned maintenance and inspection services on five low-voltage diesel standby Caterpillar generators (four C18 units at 650kVA each and one C13 unit), with proposals due June 2, 2026 and a mandatory pre-proposal conference on May 26, 2026.
Place of performance is Harare, Zimbabwe. The scope includes quarterly preventive maintenance visits, annual comprehensive inspections, fluid and filter replacements, load bank testing, chemical analysis of oil and coolant samples, hazardous waste disposal documentation, and 24-hour emergency response capabilities. The contractor must supply all labor, materials, tools, testing equipment, and personal protective equipment. Work is performed Monday through Thursday during normal business hours unless otherwise approved by the Contracting Officer's Representative.
The contract is fixed-price for scheduled maintenance with indefinite delivery/indefinite quantity pricing for unscheduled and emergency services using negotiated hourly rates. The base period covers 12 months with four optional one-year renewal periods. Offerors must provide SF-33, pricing schedules, representations and certifications, proof of SAM registration, performance bonds at 20% of contract value, general liability insurance with a $10,000 per occurrence minimum, Defense Base Act insurance, OEM authorization certificates, and security clearance documentation for all personnel. Payment is due 30 days after the Contracting Officer confirms satisfactory service completion, with VAT charged as a separate line item at 15.5%. Prospective offerors must register for the pre-proposal conference by May 21, 2026 by submitting the Access Clearance Form to HarareGSOProcurement@state.gov, with a maximum of two representatives per company permitted to attend. The NAICS code is 811310; the PSC code is J028.
Notice text
The United States Embassy in Harare requires professional services of a contractor to perform Planned Maintenance and Inspection services of the facility’s Low Voltage Diesel Standby Caterpillar Generator systems.
The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal conference will be held on May 26, 2026, at 10.00am (Harare Time) at the US Embassy New Compound. Prospective offerors/quoters should complete and email the attached Pre-Quotation Conference/Site visit Registration Form to HarareGSOProcurement@state.gov by May 21, 2026 to arrange entry to the premises.
Proposals are due by 1700hrs (Harare Time) on June 2, 2026. No proposals will be accepted after this time.
Files
| File | Type | Posted |
|---|---|---|
| Access Clearance Form_19Z11526Q0010.pdf | ||
| Caterpillar Generators PMS RFQ No 19Z11526Q0010.docx.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Caterpillar Generators Preventive Maintenance Service for US Embassy Harare, Zimbabwe | Special Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| J061--Generator Inspection Service and Routine Maintenance - | Veterans Integrated Service Network 6 | No set-aside | |
| RFQ - 19ZA6027Q0001 - Garden Maintenance Services | Department of State | No set-aside | |
| Request for Information (RFI) - CONUS Generator Maintenance | Federal Emergency Management Agency | Total Small Business | |
| Request for Information (RFI) - OCONUS Generator Maintenance | Federal Emergency Management Agency | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity