Catering services in rome, italy
Closed Solicitation Posted
- Solicitation number
- 191T7026Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 72232 Caterers
- Place of performance
- Roma 00187 Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks catering services for the U.S. Tri-Mission Independence Day celebration at Villa Taverna, the U.S. Ambassador's Residence in Rome, Italy, with quotations due March 3, 2026, at 12:00 noon local time. No set-aside applies; award will be made to the lowest technically acceptable offer.
Place of performance is Rome, Italy (Via Vittorio Veneto, 119/A, 00187). The event is scheduled for July 2, 2026, from 19:00 to 21:30, with approximately 3,200 participants, plus a separate donors' reception for 60 guests from 18:00 to 19:00 at the Ambassador's residence. A pre-quotation site visit is scheduled for February 17, 2026, at 11:00 a.m.; registration is due by February 12, 2026.
The contractor must provide all catering services, equipment, and professional staff. The menu includes hot dogs, pulled pork sandwiches, fried chicken, hamburgers, veggie burgers, sides, cheese, fresh fruit, and desserts, priced per portion in Euros. The Government offers two pricing options: Option 1 requires the contractor to supply all ingredients; Option 2 allows the Government to supply hamburger patties, French fries, and pasta with the contractor providing only cooking and serving. The contractor must furnish three grill stations with nine total grills, 40 round wicker tables with 10 chairs each, 80 buffet tables, 400 wicker chairs, 10 bars, 13 buffet areas, linens, and garden furniture. Deliveries must be completed by 16:00 on July 1; installation by 10:00 on July 2; equipment removal by 14:00 on July 3. Personnel must undergo security screening within 15 days of award and wear specified uniforms (black and white for service staff, white and black for chefs). The contractor assumes absolute liability for personal injury, death, and property damage.
Quotations must be submitted electronically to RomeGSO-Offers@state.gov in MS Office, PDF, or ZIP format not exceeding 25 megabytes. Required submittals include completed Standard Form SF-18, detailed pricing and performance work statement, client references from the past five years, curricula vitae of chefs and waitstaff, equipment and supply inventory documentation, bank credit reports, valid civil liability insurance certificates, HACCP licenses and permits, Italian Company Registration Reports, and SAM database registration. All offerors must be registered in SAM prior to quotation submission. Pricing must be quoted in Euros; the Government will not reimburse Value Added Tax due to its tax exemption certificate. Supplies must be of domestic origin unless otherwise indicated. The contract is firm fixed-price. Amendment 0001, effective February 24, 2026, adds a cancellation policy with no fee until one week before the event. Amendment 0002, effective February 27, 2026, removes the requirement for E.O. 14730 certification. NAICS code is 72232 (Caterers); PSC code is W073 (Lease Or Rental Of Equipment—Food Preparation And Serving Equipment). Contracting officer is Crystal D. Sheridan; tel. +39 06-4674-2581/2191.
Notice text
The solicitation covers the catering services for a large event to be held outdoor during the summertime for the U.S. Embassy in Rome, Italy. The Contractor shall furnish material, equipment, managerial, administrative, and direct labor personnel to perform all services as required in the contract. The estimated number of participants to this event is approximately 3,200. The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type purchase order. The Government is planning a pre-quotation conference and site visit and the date for this conference will be in the solicitation.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| Amendment no.0002.pdf | ||
| Amendment no.0001.pdf | ||
| Questions and Answers.pdf | ||
| Cover Letter S.pdf | ||
| ATTACHMENT 2 - MAP OF THE SITE 2.pptx | PPTX presentation | |
| RFQ 191T7026Q0009 - CATERING SERVICES IN ROME ITALY.docx | DOCX document | |
| ATTACHMENT 3 - PICTURES OF EQUIPMENT.pdf | ||
| SF18-95a.pdf | ||
| ATTACHMENT 1 - PRICING AND PERFORMANCE WORK STATEMENT.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Catering services in rome, italy | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Solicitation for MSG Cook Services | Department of State | No set-aside | |
| Solicitation for MSGR cook services | Department of State | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity