Catered Meals

1. This is a solicitation for commercial hot catered meals prepared in accordance with FAR Parts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.

2. This is a 100% small business set aside. The NAICS Code for this requirement is 722320 with a size standard of $9,000,000.  If an offerors representation in SAM.gov does not list the exact NAICS code as listed above the offerors quote may still be considered unless the size standard(s) showing in their SAM representations exceed that of this solicitation or offeror shall be considered a large business and the offer shall be rejected. However, an offeror may submit FAR Provision 52.212-3 Alt I, stating that they are a small business for NAICS Code 722320. An authorized official of the company must sign and date the provision.

3. In accordance with (IAW) FAR 16.202-2, this is a Firm Fixed Price contract. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties.

4.  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective date 01/17/2025 and DFARS Change 01/17/2025.

5. In accordance with (IAW) Federal Acquisition Regulation (FAR) 4.1102 and FAR Provision 52.204-7, all offerors shall be registered & active in SAM at the time of submission of an offer or quotation and shall continue to be registered & active until time of award, during performance, and through final payment of any contract. Quotes received from Offerors whose registration in SAM.gov is not active cannot be considered. Offerors must also complete the DFARS certifications and representations in SAM.gov prior to submitting a quote.

6. Offerors shall prepare their quotes IAW FAR Provision 52.212-1. The offeror shall quote all items. Partial quotes will not be accepted be accepted by the Government.

7. Evaluations of all quotes will be conducted by the Government in accordance with Addendum 1 to FAR Provision 52.212-1.

8. The offeror shall provide all documents below with quote or the offeror will be deemed non-responsive.

     a. Offeror shall return the all the documents as required in Statement of Work, para 3.1.

     b. Offerors shall complete and return the follow Provisions or Clauses if they have not completed their annual representation and certifications electronically in SAM.gov IAW FAR Provision 52.204-7. Offerors shall ensure that both the FAR and DFARS Representations and certifications are completed in SAM.gov.

                       1.17.1. 52.204-24

                       1.17.2. 52.204-26

                       1.17.3. 52.212-3 Alt I (Read first paragraph and follow instructions)

                       1.17.4. 252.204-7016

                          1.17.5. 252.204-7017

9. The Government will not provide any payment in advance of the performance of this contract. Payment will not be made until all supplies have been delivered to the unit, the vendor has inputted a proper invoice into WAWF, the units WAWF Acceptor verifies all supplies has been delivered and accepts the invoice. This process can take up to 30 days, provided the contractor does not make any mistakes in WAWF.

10. The Government will not accept any offerors terms and conditions proposed by

offerors. The only acceptable terms and conditions are those listed in this solicitation and the resultant award.

11. Submission of quotes. All quotes shall be emailed as a Word document or PDF files. No other formats are acceptable. Each document shall have its own file, do not combine documents together. For example, the signed solicitation should be one file by itself, the DHEC Inspection report should be one file, etc.  All submissions shall be emailed to the POCs listed. Contractors are cautioned not to send documents by multiple emails and not to wait to until the last minute to send their quote in order to avoid issues.

12. Timeless of quotes. IAW FAR Provision 52.212-1(f)(1) offerors are responsible for ensuring quotes and all required documents reach the Government by the time specified in the solicitation or the offer will not be considered. The official time/date stamp for acceptance will be the date/time shown in the Government users Received column within Outlook.

13. Request for additional information. All request for additional information beyond that contained within this solicitation shall be emailed to the designated POC NLT 04 Apr 2025, 1000hrs (ET).  All questions received shall be consolidated and posted with Governments responses for all to see as an amendment to the solicitation. Questions received by phone will not be accepted.

14. IAW FAR 9.104-4, prime contractors are responsible for determining the responsibility of their prospective subcontractors regarding debarred, ineligible or suspended firms. Any poor performance by the subcontractor shall be reflected upon the prime contractor through the following federal performance reporting systems: Supplier Performance Risk System (SPRS), Contractor Performance Assessment Reporting (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS).

15. IAW FAR 52.212-1(b)(9), all amendments issued to the solicitation must be signed and returned with the quote. Offerors should monitor SAM.gov on a daily basis until the solicitation closes in case an amendment is posted that would impact the offerors original quote.

16. The award announcement will be posted to SAM.gov for all to see. Users should use the solicitation number to search for the award announcement.

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