Call for Solutions - Europe Area Inventory
Open Special Notice Posted
- Solicitation number
- HQC0102715
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- PSC
- R699 Support- Administrative: Other
- Place of performance
- Kaiserslautern Rhineland-Palatinate 67660 Germany
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is issuing a Special Notice calling for solutions to automate SKU-level perpetual inventory counts and audit reconciliation across its 32 European commissary stores, with Phase 1 solution briefs due November 6, 2026 at 3:00 PM Central European Time. No set-aside is used. This Call for Solution falls under parent Commercial Solutions Opening HQCAAA2702 on SAM.gov. DeCA seeks computer vision and sensor workflows, mobile inventory scanning, and data integration platforms that cover high-volume sales floors, chilled and frozen storage, backroom prep stations, and remote warehouse staging areas. Solutions must handle EAN, compressed UPC, random-weight, and Price Look-Up code items and complete all inventories between April and May. The architecture must bridge current legacy catalog and flat-file data formats and enable modular, direct integration into DeCA's target SAP digital core in subsequent years. DeCA seeks support for up to five total years, with a proposed Period of Performance under customary commercial processes. The Government may adjust the PoP and structure the award as a base period with one or more option periods. Interested vendors with proven commercial inventory and audit expertise in grocery settings should direct questions to Thomas Rittershofer, Contract Specialist, at thomas.rittershofer.de@deca.mil, or David Bremer, Contracting Officer, at david.bremer@deca.mil.
Notice text
The Defense Commissary Agency (DeCA) is seeking a mature commercial solution, automated computer vision/sensor workflows, rapid mobile inventory scanning technologies, and streamlined data integration platforms capable of executing SKU-level perpetual inventory counts and real-time validation across complex retail floors and storage warehouses in their 32 European stores.
DeCA European commissary operations span varied physical configurations, including high-volume customer sales floors, chilled and frozen storage, backroom prep stations, and remote warehouse staging areas. Retail items include standard domestic packaged goods, European-sourced items (EAN barcode format), compressed UPC (6/7/8-digit), fresh meats and cheeses with variable weights (random weight labels), and bulk goods with Price Look-Up (PLU) codes. DeCA is seeking to have all inventories completed from April –May. Please see attached document for desired schedule and examples of inventory markings.
DeCA is actively advancing an enterprise-wide modernization roadmap, including an upcoming transition to an SAP-supported enterprise resource planning (ERP) environment. Consequently, DeCA requires a commercial partner whose technical architecture can scale and grow with the Agency—bridging current legacy catalog/flat-file data exchange formats today while natively enabling modular, direct integration into DeCA's target SAP digital core in subsequent years.
Our objective is to establish a long-term partnership with a provider whose technology, service model, and commercial terms align with our commitment to delivering reliable, value driven solutions. DeCA seeks solutions that will provide this support for up to five total years, requesting that solutions propose a Period of Performance (PoP) that reflect customary commercial processes. The Government reserves the right to adjust the proposed PoP to align with mission requirements, funding availability, and applicable regulatory limitations, including structuring the award as a base period with one or more option periods at the Government's discretion.
The attached Call for Solutions letter contains additional information regarding the request for Commercial Solutions Briefing. Please be sure to download a copy of the letter as there is an attachment within the document that can only be opened if downloaded.
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