HQC0102715 Call for Solution - Europe Area Annual Inventory.pdf

Call for Solution –Automated OCONUS Commissary Perpetual Inventory & Audit Reconciliation - HQC0102715

In accordance with the Commercial Solutions Opening (CSO) – Defense Commissary Agency (DeCA), OCONUS, posted October 2, 2026 under Notice ID HQCAAA2702, the following requirement supports Area of Interest

(AoI) 5.4 Build a Financial Model That Enhances the Benefit.

The Defense Commissary Agency (DeCA) is seeking a mature commercial solution, automated computer vision/sensor workflows, rapid mobile inventory scanning technologies, and streamlined data integration platforms capable of executing SKU-level perpetual inventory counts and real-time validation across complex retail floors and storage warehouses in their 32 European stores.

DeCA European commissary operations span varied physical configurations, including high-volume customer sales floors, chilled and frozen storage, backroom prep stations, and remote warehouse staging areas. Retail items include standard domestic packaged goods, European-sourced items (EAN barcode format), compressed UPC (6/7/8-digit), fresh meats and cheeses with variable weights (random weight labels), and bulk goods with Price Look-Up (PLU) codes. DeCA is seeking to have all inventories completed from April – May. Please see attached document for desired schedule and examples of inventory markings.

DeCA is actively advancing an enterprise-wide modernization roadmap, including an upcoming transition to an SAP-supported enterprise resource planning (ERP) environment. Consequently, DeCA requires a commercial partner whose technical architecture can scale and grow with the Agency—bridging current legacy catalog/flat-file data exchange formats today while natively enabling modular, direct integration into DeCA's target SAP digital core in subsequent years.

Our objective is to establish a long-term partnership with a provider whose technology, service model, and commercial terms align with our commitment to delivering reliable, value driven solutions. DeCA seeks solutions that will provide this support for up to five total years, requesting that solutions propose a Period of Performance (PoP) that reflect customary commercial processes. The Government reserves the right to adjust the proposed PoP to align with mission requirements, funding availability, and applicable regulatory limitations, including structuring the award as a base period with one or more option periods at the Government's discretion.

Interested vendors with proven expertise in providing commercial inventory/audit services in a commercial grocery setting should submit their Solution Brief (Phase 1) in accordance with section 3.2 Solutions Brief.

The closing date for this "Call for Solution" is 6 November 2026 at 3:00 PM Central European Time

(CET).

All communications, including Solution Brief information and submission requirements shall be sent via email to the following Points of Contact:

Thomas Rittershofer – Contract Specialist (thomas.rittershofer.de@deca.mil) David Bremer – Contracting Officer (david.bremer@deca.mil)

Proposed Annual Inventory Schedule

Store FY 2027 Inventory Date(s)

Closed Day(s) 2027

Lajes Field Sunday, 4 April 2027 Sunday Menwith Hill Saturday, 10 April 2027 Saturday/Sunday Mildenhall Sunday, 11 April 2027 Sunday Croughton Sunday, 11 April 2027 Sunday Lakenheath Monday, 12 April 2027 N/A Vogelweh Tuesday, 13 April 2027 N/A Ramstein Wednesday, 14 April

N/A

Alconbury Tuesday, 13 April 2027 N/A Brunssum Tuesday, 6 April 2027 N/A Chievres Wednesday, 7 April

Wiesbaden Thursday, 15 April 2027 N/A Baumholder Friday, 16 April 2027 N/A Spangdahlem Saturday, 17 April 2027 N/A Aviano Tuesday, 20 April 2027 N/A Naples Wednesday, 21 April

Kelley Barracks Saturday, 24 April 2027 Saturday Panzer Kaserne Sunday, 25 April 2027 Saturday/Sunday Livorno Sunday, 18 April 2027 Sunday Vicenza Monday, 19 April 2027 N/A Garmisch Monday, 3 May 2027 Monday Robinson Barracks Monday, 26 April 2027 Monday Patch Barracks Tuesday, 27 April 2027 N/A Sigonella Friday, 23 April 2027 N/A Hohenfels Thursday, 6 May 2027 N/A Ansbach Friday, 7 May 2027 N/A Grafenwoehr Saturday, 8 May 2027 N/A Vilseck Sunday, 9 May 2027 N/A Ankara Thursday, 13 May 2027 N/A Izmir Saturday, 15 May Sunday/Saturday Incirlik Friday, 14 May N/A Riyadh Sunday, 9 May 2027 Sunday/Monday Cairo Tuesday, 11 May 2027 Tuesday Rota Tuesday, 18 May 2027 N/A

Holidays in April – May 2027

9-12 April Eid al-Fitr Holiday

23 Apr Castile and Leon Day & Day of Aragon – Spain (regional)-NOT for Andulusia

25 Apr – Freedom Day – Portugal (national)

-Liberation Day – Italy (national)

-Sinai Liberation Day – Egypt (national)

27 Apr- King’s Day’- Netherlands (national)

29 Apr – 2 May Feria de Rota Spain

1 May-Labor Day – Spain, Germany, Belgium, Egypt(1-3 May) & Portugal (national)

-International Workers Day-Italy (national)

2 May-Day of Madrid-Spain (regional) -NOT for Andulusia

3 May-Early May Bank Holiday – UK (national)

-Sham el-Nessim – Egypt (national)

5 May-Liberation Day – Netherlands (national)

-Ascension Day – Belgium & Germany (national)

16 May Pentecost – Germany (regional) & Netherlands (national)

16-17 May Eid al-Adha -Egypt (high holiday)

17 May Whit Monday – Italy (regional), Belgium, Netherlands, & Germany (national)

-Galician Literature Day Spain (regional) -NOT for Andulusia

27 May Corpus Christi – Germany & Spain (regional), Portugal (national)

30 May Day of the Canary Island – Spain (regional) -NOT for Andulusia

31 May Day of Castilla-La Mancha – Spain (regional) -NOT for Andulusia

-Spring Bank Holiday – UK (national)

NOTES –

Ramadan is 8 Feb – 9 Mar

Spring Break is 25 March – 2 April

Easter is 28 March

Sample Grocery Items with UPCs/EAN

Random Weighted Items

FY27 Annual Inventory Schedule & Apr-May Holiday's

Sample Grocery Items

Sample Grocery Items with UPCs/EAN

Random Weighted Items