Bus and Transportation Services at Brookhaven National Lab (BNL)

Brookhaven National Laboratory (BNL), managed by Brookhaven Science Associates for the Department of Energy Office of Science, is seeking a bus and transportation services contractor to provide school bus transportation and drivers for tours and special events. The Request for Quote (RFQ 456034) requires vendors to supply vehicles ranging from 10-44 passenger capacity, including ADA-accessible options, with services to be available seven days a week. Potential contractors must demonstrate a minimum of 5 years of experience providing commercial bus services to universities or government facilities, maintain a clean safety record with no accidents in the past 3 years, and provide three verifiable references. The evaluation will be based on the lowest-priced, technically acceptable offer, with vendors required to comply with specific qualification criteria including fleet age, maintenance standards, and safety requirements. Key dates include a question submission deadline of December 9, 2024, and a proposal due date of December 18, 2024.

The solicitation is not set aside for any specific business category and is open to full and open competition. The contract includes a base year with two potential one-year option periods, potentially extending performance through December 31, 2027. While specific award value is not explicitly stated, the contract will involve hourly-rated transportation services including weekly shopping shuttles (Wednesdays 5:00-8:30 PM and Saturdays 8:30 AM-12:00 PM) and tour support estimated at 75-200 annual requests. The place of performance is Upton, NY 11973, with services primarily supporting BNL's Guest Services Division. The contract follows NAICS category 485113 (Bus and Other Motor Vehicle Transit Systems) and incorporates Service Contract Act wage determinations, with payment terms of NET 10 for small businesses and NET 30 for large businesses. Vendors must be registered in SAM.gov and comply with detailed safety, insurance, and operational requirements specified in the solicitation documents.