Bulk Propane Supply Services – Fermilab
Closed Solicitation Posted
- Solicitation number
- DH-379784
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 457210 Fuel Dealers
- PSC
- 6830 Gases: Compressed And Liquefied
- Place of performance
- Illinois 60510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Fermi National Accelerator Laboratory (FFDG) seeks qualified contractors to provide bulk propane supply and related services for multiple Fermilab locations in Batavia, Illinois, with proposals due August 14, 2026, at 4:00 PM Central Time. A mandatory site visit is scheduled for August 5, 2026, at 10:00 AM Central Time. The procurement carries no set-aside.
Place of performance is Batavia, Illinois. The contract consists of a two-year base period and three one-year option periods, running from October 1, 2026 through September 30, 2031. Services include propane delivery on a keep-full and as-needed basis, installation and removal of propane storage tanks, maintenance support on supplier-owned equipment, and emergency response within two hours for all propane leaks or system issues. The contractor must install six new propane tanks ranging from 1,000 to 6,000 gallons at various Fermilab locations by the October 1, 2026 in-service date. Current installations include nine tank locations ranging from 120 to 1,000 gallons. The contractor is responsible for tank maintenance, regulators, and secondary regulators; Fermilab retains responsibility for gas lines beyond the secondary regulator. All work must comply with OSHA 29 CFR 1910.110 & 1910.153, NFPA 54 (2015), and NFPA 58 (2017).
Pricing is an indexed propane market rate (based on Mont Belvieu BPN weekly propane price) plus a fixed distribution component. The contract includes a binding 4,000-gallon annual minimum take-or-pay commitment, with estimated annual usage of 10,000 gallons. Payment terms are NET-30 for large businesses and NET-15 for small businesses. Remote tank monitors and electronic systems require Security Division approval due to Fermilab's secure site status. All delivery trucks must provide Fermilab-specific calibration reports annually. Amendment No. 3, issued August 5, revises the Statement of Work (Rev. 1, dated August 4). Amendments No. 1 and No. 2 extended the proposal deadline and provided responses to offeror questions.
Notice text
4 versions
Update #4 · Latest ·
Amendment No. 3 revises the Statement of Work (SOW).
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Amendment No. 2 provides responses to the questions submitted by Offerors.
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Amendment No. 1 revises the proposal due date to August 14, 2026, at 4:00 PM Central Time and adds a Site Visit for Offeror(s) on August 5, 2026, at 10:00 AM Central Time. All other terms and conditions of the solicitation remain unchanged.
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FFDG is seeking qualified contractors to provide bulk propane supply and related services for multiple Fermilab locations in Batavia, Illinois. Services include propane delivery, storage tank installation and removal, and maintenance support on supplier-owned equipment, provided on both scheduled and as-needed basis. The resulting subcontract will include a base period with optional extension years. Pricing will be based on an indexed propane market rate plus a fixed distribution component. Estimated usage is provided for planning purposes only and actual requirements may vary.
Update #3 ·
Amendment No. 2 provides responses to the questions submitted by Offerors.
*******
Amendment No. 1 revises the proposal due date to August 14, 2026, at 4:00 PM Central Time and adds a Site Visit for Offeror(s) on August 5, 2026, at 10:00 AM Central Time. All other terms and conditions of the solicitation remain unchanged.
*******
FFDG is seeking qualified contractors to provide bulk propane supply and related services for multiple Fermilab locations in Batavia, Illinois. Services include propane delivery, storage tank installation and removal, and maintenance support on supplier-owned equipment, provided on both scheduled and as-needed basis. The resulting subcontract will include a base period with optional extension years. Pricing will be based on an indexed propane market rate plus a fixed distribution component. Estimated usage is provided for planning purposes only and actual requirements may vary.
Update #2 ·
Amendment No. 1 revises the proposal due date to August 14, 2026, at 4:00 PM Central Time and adds a Site Visit for Offeror(s) on August 5, 2026, at 10:00 AM Central Time. All other terms and conditions of the solicitation remain unchanged.
*******
FFDG is seeking qualified contractors to provide bulk propane supply and related services for multiple Fermilab locations in Batavia, Illinois. Services include propane delivery, storage tank installation and removal, and maintenance support on supplier-owned equipment, provided on both scheduled and as-needed basis. The resulting subcontract will include a base period with optional extension years. Pricing will be based on an indexed propane market rate plus a fixed distribution component. Estimated usage is provided for planning purposes only and actual requirements may vary.
Update #1 ·
FFDG is seeking qualified contractors to provide bulk propane supply and related services for multiple Fermilab locations in Batavia, Illinois. Services include propane delivery, storage tank installation and removal, and maintenance support on supplier-owned equipment, provided on both scheduled and as-needed basis. The resulting subcontract will include a base period with optional extension years. Pricing will be based on an indexed propane market rate plus a fixed distribution component. Estimated usage is provided for planning purposes only and actual requirements may vary.
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