Building 411 a/v replacement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is seeking a contractor to replace audio/visual equipment in Building 411 at the Dayton VA Medical Center. The procurement involves removing existing failed A/V equipment and installing new components in Rooms 102 and 113, including 65-inch flat panel displays, 6500 ANSI Lumen laser projectors, audio DSP components, control and switching systems, and ceiling microphones. Contractors must be registered in SAM, provide authorized distribution letters, offer new OEM equipment with manufacturer warranties, and include business size information in their submissions. The solicitation will be awarded on a best value basis, with evaluation criteria including technical capability, delivery schedule, past performance, and price, with technical factors weighted more heavily than price. The project also requires installation services, system verification with Microsoft Teams integration, customer walkthrough, and one-year maintenance support. Quotations are due by September 24, 2025, at 5:00 PM EST and must be submitted electronically to rachelle.hamer@va.gov.

This solicitation is unrestricted with no set-aside designation and falls under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a size standard of 750 employees. The contract will be issued as a firm fixed-price purchase order, though no specific award value or budget range is disclosed in the documentation. The scope involves upgrading A/V systems in two conference rooms, as evidenced by the attached photographs showing existing equipment including tangled network cables, conference room setups with projectors and displays, and professional A/V equipment racks. Performance will take place at the Dayton VA Medical Center warehouse located in Dayton, Ohio 45428. The tight timeline with only two days between posting and response deadline suggests this is an urgent replacement of failed equipment that requires immediate attention to restore conference room functionality.