Bottled Laboratory Gases Cylinder delivery
Closed Solicitation Posted
- Solicitation number
- 1232SA26Q0048
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 325120 Industrial Gas Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Place of performance
- Pennsylvania 19038, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service is soliciting quotations for bottled laboratory gases cylinder delivery under Request for Quotation (RFQ) 1232SA26Q0048. The solicitation seeks a qualified vendor to supply various laboratory and industrial gases in cylinder form, including high-purity gases such as Argon, Nitrogen, Hydrogen, Helium, and Oxygen, along with specialized gas mixtures and related services such as cylinder demurrage, delivery, and emergency delivery options. Vendors must demonstrate technical acceptability by meeting all specified requirements, conforming to Compressed Gas Association standards, and complying with federal, state, local, and Department of Transportation regulations. The government will evaluate quotations using a lowest price technically acceptable (LPTA) criterion, with evaluation based on three primary factors: price (total sum of all line items), technical acceptability (meeting all requirements), and past performance (rated as acceptable, neutral, or unacceptable). Interested vendors must submit quotations electronically in PDF format by January 15, 2026, and must maintain active registration in the System for Award Management (SAM.gov).
This procurement is designated as a Total Small Business Set-Aside, meaning only small business concerns with 1,200 employees or fewer are eligible to compete, though all responsible sources may submit quotations for consideration. The contract will be awarded on a firm-fixed-price basis to a single vendor and will cover a base year plus four option years of service. The Eastern Regional Research Center (ERRC) in Wyndmoor, Pennsylvania (600 East Mermaid Lane, Wyndmoor, PA 19038) is the place of performance, with deliveries required twice weekly and must be completed within 72 hours of order placement. The facility currently utilizes between 160 and 180 cylinders, and vendors must provide a monthly fixed price for cylinder demurrage charges billed at month-end. Invoicing will occur through the Integrated Procurement Platform (IPP) with individual invoices not exceeding $10,000, with payment via local credit card; vendors are required to submit documentation of past performance with three relevant and recent references to support their quotation.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0048 is issued as a Request for Quotation (RFQ) for Bottled Laboratory Gases Cylinder delivery.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
The applicable North American Industry Classification Standard Code is 325120 The small business size standard is 1200 employees This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which shall be considered by the agency.
The Agriculture Priorities and Allocations System (APAS) and assigned rating are not
applicable to this solicitation.
See “Attachment 1 - Solicitation Terms and Conditions” for applicable clauses, instructions, and evaluation criteria.
NOTICE FOR FILING AGENCY PROTESTS
United States Department of Agriculture (USDA) Ombudsman Program
The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.
Informal Forum with the Ombudsman
- Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.
- Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.
- Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman
- Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.
- Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.
- Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.
- Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.
- Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.
- Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.
Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.
Attachments
Attachment 1 - Solicitation Terms and Conditions
Attachment 2 – Bottled GAS SOW
Attachment 3 – Schedule B Cylinder Gases
Attachment 4 – Quote Submission Form
Contact Information
Primary Point of Contact:
Katelyn Nelson
Katelyn.Nelson@USDA.GOV
Files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Solicitation Terms and Conditions 1232SA26Q0048.pdf | ||
| Attachment 4 - Quote Submission Form.docx | DOCX document | |
| Attachment 3 - Schedule B Cylinder Gases.xlsx | XLSX spreadsheet | |
| Attachment 2 - Bottled Gas SOW.pdf |
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