Blanket Agreement for Audio Visual Meeting and Event Services

The Department of Energy Office of Science seeks a three-year Blanket Purchase Agreement for audio visual meeting and event services at Argonne National Laboratory's Washington, D.C. office, with quotations due June 15, 2026 at 9:00 AM CST (extended by Addendum 001 issued June 11).

Place of performance is Washington, D.C. (SPACES, 800 Maine Avenue). The contractor must provide qualified on-site technical personnel and AV equipment sourced locally within the Washington, D.C. metropolitan area unless pre-approved in writing. The agreement covers three operational phases: planning (coordination, quotes, site visits at no additional charge), execution (setup, testing, operation, troubleshooting, equipment replacement at no additional charge), and post-event (follow-up and invoicing within five business days). Services are ordered on an as-needed basis for in-person and hybrid meetings and events.

The base year runs July 9, 2026 through July 8, 2027, with two optional one-year extension periods (July 9, 2027–July 8, 2028 and July 9, 2028–July 8, 2029). The price schedule encompasses five equipment categories: audio (wireless and wired microphones, mixers, recorders, sound packages); projection (screens and meeting/ballroom packages); video (flat screens 42"–70", switchers, recording equipment); lighting (LED uplights, stage lights, dimmers); and miscellaneous (flipcharts, easels, pipe and drape). Pricing also includes labor rates for technician setup services. Payment terms are Net 15 upon service completion. No travel or lodging reimbursement unless pre-approved as essential.

Quoters must submit a signed RFQ page one, completed Price Schedule (Appendix C), completed Representations and Certifications (ANL-70B), a published price list or redacted invoice demonstrating price reasonableness, Low Risk Off Site 10 CFR 851 Supplemental Conditions, and documentation of any DOE discounts or GSA contract pricing eligibility. Insurance requirements mandate Commercial General Liability at $2 million per occurrence, Automobile Liability at $1 million combined single limit, and Workers' Compensation with $1 million employer's liability coverage, all naming UChicago Argonne, LLC, the University of Chicago, and the United States Government as additional insureds. The contractor must comply with 10 CFR 851 worker safety requirements, OSHA standards, and submit a Job Safety Analysis prior to work commencement. NAICS code is 532210; PSC is W059.