Aviation ground support

The Federal Emergency Management Agency (FEMA) is seeking Aviation Ground Support services through a Multiple Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract to provide ground support at designated airports during mass evacuations of critical transportation needs populations in the event of major disasters. The procurement covers comprehensive services including airfield surveys, operational planning, training and exercises, equipment deployment, passenger manifesting, and field operational support to facilitate the safe evacuation of up to 7,500 individuals without means of self-evacuation. Contractors must demonstrate capability to handle up to 90 aircraft arrivals and departures within a 24-hour evacuation window and provide rapid deployment within 24 hours of task order issuance. The contract will be awarded using a best value trade-off process, with technical factors weighted significantly more important than price, evaluated across Technical Approach & Management Capability, Demonstrated Experience, and Past Performance. The proposal submission deadline is August 28, 2025 at 12:00 PM ET, with questions having been accepted until August 4, 2025, and FEMA recently updated the solicitation on August 7, 2025 to include revised sections and answers to contractor questions.

This procurement is designated as full and open competition under NAICS code 488119 (Other Airport Operations) with no set-aside restrictions, and no incumbent contractors are identified in the solicitation materials. The estimated contract ceiling value is $45,000,000 over the entire contract period, with a guaranteed minimum value of $3,000 per contract, and annual estimated costs ranging from approximately $581,585 in the base year to $749,585 in the fourth option year. The contract structure includes a one-year base period of performance followed by four one-year option periods, covering operations across all U.S. states, tribal lands, territories, and the District of Columbia. Performance locations will be determined at the individual task order level based on specific disaster response needs, though contractors may be required to attend coordination meetings virtually or at FEMA Headquarters located at 500 C Street S.W., Washington, DC. The contract encompasses 29 different labor categories ranging from senior project directors requiring professional engineering credentials to entry-level ground support workers, with extensive ground support equipment requirements including tugs, baggage carts, and various specialized aviation support equipment.