AVCOE Airfield Solar Sites Maintenance

The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis is seeking a firm fixed-price service contract for recurring inspection, cleaning, maintenance, and repair services for 17 solar panel locations that support Wi-Fi coverage across five airfields at Fort Rucker, Alabama: Cairns Army Airfield, Shell Army Airfield, Lowe Army Heliport, Hanchey Army Heliport, and Knox Army Airfield. The contractor must perform an initial comprehensive inspection within 15 days of contract start, complete initial cleaning within 30 days, install bird and animal proofing within 60 days, and conduct recurring maintenance inspections every 90 days throughout the contract period. The government will use a lowest price technically acceptable evaluation approach with three primary factors: Technical Approach, Past Performance, and Price, with offerors required to achieve an "Acceptable" rating on the first two factors to be considered for award. A mandatory site visit was conducted on August 7, 2025, and proposals must be submitted electronically in four separate volumes by 1:00 p.m. CST on August 15, 2025, with a 90-day acceptance period.

This procurement is set aside 100% for small businesses under NAICS code 561790 (Other Services to Buildings and Dwellings) with a $9 million size standard, and no incumbent contractor information was provided in the solicitation documents. The contract includes a base period of 12 months beginning September 2, 2025, with two additional 12-month option periods, creating a total potential contract duration not exceeding 42 months through September 1, 2028. The estimated annual workload includes 240 hours of recurring maintenance, 40 hours for unexpected failure responses, plus initial setup activities totaling approximately 140 hours in the first year, with anticipated annual replacement of approximately 2 solar panels, 4 batteries, and 4 power distribution units. The contractor must respond to unexpected equipment failures within 72 hours and maintain continuous operational status of the solar-powered Wi-Fi infrastructure that supports aircraft maintenance and training missions. All work will be performed at Fort Rucker, Alabama, with specific access requirements and visitor control procedures outlined for contractor personnel.