AV Upgrade for Auditoriums and Conference Room, Athens, GA
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 12405B24Q0448
- Agency
-
Southeast Area
Field Research Implementation and Information Delivery, Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Athens, Georgia 30605, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service, Southeast Area is seeking audio visual upgrades for auditoriums and a conference room located in Athens, Georgia. The upgrades include requirements such as BYOD laptop inputs, video displays, audio systems, lighting controls, and other AV equipment. Vendors must provide a firm-fixed price solution that meets the detailed requirements outlined in the Statement of Work. The evaluation criteria will consider technical acceptability and price, with a written notice of award resulting in a binding contract. Quotes are due by September 6, 2024.
This is a total small business set-aside under NAICS code 334310 Audio and Video Equipment Manufacturing, with a 750 employee size standard. Interested vendors are encouraged to inspect the equipment prior to submitting quotes, with a site visit scheduled for August 29, 2024. The resulting purchase order is expected to be completed within 180 days of delivery, with the contractor responsible for all labor, materials, and equipment necessary to successfully perform the work in Athens, Georgia.
Notice text
3 versions
Update #3 · Latest ·
Questions and Answers Amendment provided 9/4/2024. Quote due date remains 4pm ET on September 6, 2024.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.
The USDA, Agricultural Research Service, Southeast Area requires audio visual upgrades for auditoriums and conference room located in Athens, Georgia.
In accordance with the procedures in FAR Part 5 and 12, this Request for Quotes (RFQ), number 12405B24Q0448, is available through electronic commerce via the System for Award Management (SAM) at www.sam.gov. This RFQ is being issued as a total set aside for small business under the North American Industry Classification System (NAICS) Code 334310 Audio and Video Equipment Manufacturing. The applicable small business size standard is 750 employees. The resulting purchase order will be a firm-fixed price type.
The resulting award will include one (1) line item incorporating the attached Statement of Work (SOW).
Quotes are due no later than Friday, September 6, 2024, 4:00pm ET. All responsible sources who submit a timely quote will be considered for award. Quotes must be submitted electronically to amanda.somerville@usda.gov; no faxed or hard copy quotes are allowed.
In accordance with FAR 52.212-3(b)(2) vendors must be registered and active in SAM at the time of quote to be considered for award. SAM is a Federal Government owned and operated FREE website located at www.sam.gov.
For information about this requirement, vendors may contact Amanda Somerville at amanda.somerville@usda.gov.
Clauses
52.252-2 Clauses Incorporated by Reference. (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov and USDA Acquisition Workforce - USDA Contracting Desk Book 3.8 June 2024.pdf - All Documents (sharepoint.com)
52.204-13 System for Award Management Maintenance. (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020)
52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services. (NOV 2023)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services. (MAY 2024) including: 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021); 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024); 52.222-3, Convict Labor (Jun 2003); 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26, Equal Opportunity (Sep 2016); 52.222-35, Equal Opportunity for Veterans (Jun 2020); 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); 52.222-37, Employment Reports on Veterans (Jun 2020); 52.222-50, Combating Trafficking in Persons (Nov 2021); 52.223-23, Sustainable Products and Services (May 2024); 52.225-5, Trade Agreements (NOV 2023); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021); 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024); 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018); 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984); 52.252-6 Authorized Deviations in Clauses. (NOV 2020)
452.204-70 Modification for Contract Closeout. (DEVIATION JUL 2020)
Provisions
52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): Federal Acquisition Regulation: www.acquisition.gov and USDA Acquisition Workforce - USDA Contracting Desk Book 3.8 June 2024.pdf - All Documents (sharepoint.com)
52.204-7 System for Award Management. (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting. (AUG 2020)
52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023)
52.212-2 Evaluation—Commercial Products and Commercial Services. (Nov 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical acceptability and price.
(b) RESERVED
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
52.212-3 Offeror Representations and Certifications-Commercial Products or Commercial Services (MAY 2024)
452.211-70 Brand Name or Equal. (NOV 1996)
452.237-73 Equipment Inspection Visit. (FEB 1998).Offerors are urged and expected to inspect the equipment on which maintenance or repairs are to be performed and to satisfy themselves regarding all conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the equipment constitute grounds for a claim after contract award. Offerors are invited to inspect the auditorium at 10am (ET) on Thursday, August 29, 2024. Interested vendors must email amanda.somerville@usda.gov no later than 2pm (ET) on Tuesday, August 27, 2024, to be authorized for the inspection visit.
Update #2 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.
The USDA, Agricultural Research Service, Southeast Area requires audio visual upgrades for auditoriums and conference room located in Athens, Georgia.
In accordance with the procedures in FAR Part 5 and 12, this Request for Quotes (RFQ), number 12405B24Q0448, is available through electronic commerce via the System for Award Management (SAM) at www.sam.gov. This RFQ is being issued as a total set aside for small business under the North American Industry Classification System (NAICS) Code 334310 Audio and Video Equipment Manufacturing. The applicable small business size standard is 750 employees. The resulting purchase order will be a firm-fixed price type.
The resulting award will include one (1) line item incorporating the attached Statement of Work (SOW).
Quotes are due no later than Friday, September 6, 2024, 4:00pm ET. All responsible sources who submit a timely quote will be considered for award. Quotes must be submitted electronically to amanda.somerville@usda.gov; no faxed or hard copy quotes are allowed.
In accordance with FAR 52.212-3(b)(2) vendors must be registered and active in SAM at the time of quote to be considered for award. SAM is a Federal Government owned and operated FREE website located at www.sam.gov.
For information about this requirement, vendors may contact Amanda Somerville at amanda.somerville@usda.gov.
Clauses
52.252-2 Clauses Incorporated by Reference. (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov and USDA Acquisition Workforce - USDA Contracting Desk Book 3.8 June 2024.pdf - All Documents (sharepoint.com)
52.204-13 System for Award Management Maintenance. (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020)
52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services. (NOV 2023)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services. (MAY 2024) including: 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021); 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024); 52.222-3, Convict Labor (Jun 2003); 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26, Equal Opportunity (Sep 2016); 52.222-35, Equal Opportunity for Veterans (Jun 2020); 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); 52.222-37, Employment Reports on Veterans (Jun 2020); 52.222-50, Combating Trafficking in Persons (Nov 2021); 52.223-23, Sustainable Products and Services (May 2024); 52.225-5, Trade Agreements (NOV 2023); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021); 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024); 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018); 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984); 52.252-6 Authorized Deviations in Clauses. (NOV 2020)
452.204-70 Modification for Contract Closeout. (DEVIATION JUL 2020)
Provisions
52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): Federal Acquisition Regulation: www.acquisition.gov and USDA Acquisition Workforce - USDA Contracting Desk Book 3.8 June 2024.pdf - All Documents (sharepoint.com)
52.204-7 System for Award Management. (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting. (AUG 2020)
52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023)
52.212-2 Evaluation—Commercial Products and Commercial Services. (Nov 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical acceptability and price.
(b) RESERVED
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
52.212-3 Offeror Representations and Certifications-Commercial Products or Commercial Services (MAY 2024)
452.211-70 Brand Name or Equal. (NOV 1996)
452.237-73 Equipment Inspection Visit. (FEB 1998).Offerors are urged and expected to inspect the equipment on which maintenance or repairs are to be performed and to satisfy themselves regarding all conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the equipment constitute grounds for a claim after contract award. Offerors are invited to inspect the auditorium at 10am (ET) on Thursday, August 29, 2024. Interested vendors must email amanda.somerville@usda.gov no later than 2pm (ET) on Tuesday, August 27, 2024, to be authorized for the inspection visit.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.
The USDA, Agricultural Research Service, Southeast Area requires audio visual upgrades for auditoriums and conference room located in Athens, Georgia.
In accordance with the procedures in FAR Part 5 and 12, this Request for Quotes (RFQ), number 12405B24Q0106, is available through electronic commerce via the System for Award Management (SAM) at www.sam.gov. This RFQ is being issued as a total set aside for small business under the North American Industry Classification System (NAICS) Code 334310 Audio and Video Equipment Manufacturing. The applicable small business size standard is 750 employees. The resulting purchase order will be a firm-fixed price type.
The resulting award will include one (1) line item incorporating the attached Statement of Work (SOW).
Quotes are due no later than Friday, September 6, 2024, 4:00pm ET. All responsible sources who submit a timely quote will be considered for award. Quotes must be submitted electronically to amanda.somerville@usda.gov; no faxed or hard copy quotes are allowed.
In accordance with FAR 52.212-3(b)(2) vendors must be registered and active in SAM at the time of quote to be considered for award. SAM is a Federal Government owned and operated FREE website located at www.sam.gov.
For information about this requirement, vendors may contact Amanda Somerville at amanda.somerville@usda.gov.
Clauses
52.252-2 Clauses Incorporated by Reference. (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov and USDA Acquisition Workforce - USDA Contracting Desk Book 3.8 June 2024.pdf - All Documents (sharepoint.com)
52.204-13 System for Award Management Maintenance. (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020)
52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services. (NOV 2023)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services. (MAY 2024) including: 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020); 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023); 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021); 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); 52.219-28, Post Award Small Business Program Rerepresentation (Feb 2024); 52.222-3, Convict Labor (Jun 2003); 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26, Equal Opportunity (Sep 2016); 52.222-35, Equal Opportunity for Veterans (Jun 2020); 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020); 52.222-37, Employment Reports on Veterans (Jun 2020); 52.222-50, Combating Trafficking in Persons (Nov 2021); 52.223-23, Sustainable Products and Services (May 2024); 52.225-5, Trade Agreements (NOV 2023); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021); 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024); 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018); 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984); 52.252-6 Authorized Deviations in Clauses. (NOV 2020)
452.204-70 Modification for Contract Closeout. (DEVIATION JUL 2020)
Provisions
52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): Federal Acquisition Regulation: www.acquisition.gov and USDA Acquisition Workforce - USDA Contracting Desk Book 3.8 June 2024.pdf - All Documents (sharepoint.com)
52.204-7 System for Award Management. (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting. (AUG 2020)
52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023)
52.212-2 Evaluation—Commercial Products and Commercial Services. (Nov 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical acceptability and price.
(b) RESERVED
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
52.212-3 Offeror Representations and Certifications-Commercial Products or Commercial Services (MAY 2024)
452.211-70 Brand Name or Equal. (NOV 1996)
452.237-73 Equipment Inspection Visit. (FEB 1998).Offerors are urged and expected to inspect the equipment on which maintenance or repairs are to be performed and to satisfy themselves regarding all conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the equipment constitute grounds for a claim after contract award. Offerors are invited to inspect the auditorium at 10am (ET) on Thursday, August 29, 2024. Interested vendors must email amanda.somerville@usda.gov no later than 2pm (ET) on Tuesday, August 27, 2024, to be authorized for the inspection visit.
Files
| File | Type | Posted |
|---|---|---|
| AV Upgrade QA.docx | DOCX document | |
| SOW.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| AV Upgrade for Auditoriums and Conference Room, Athens, GA | Award Notice | |
| This notice | Solicitation |
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