SOW.docx

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

STATEMENT OF WORK

Southeast Area US National Poultry Research Center Athens, GA

Audio/Visual Update to Auditorium and Conference Room

1.0 BACKGROUND

1.1 The US National Poultry Research Center (USNPRC) in Athens, Georgia provides scientific solutions to national and international exotic, emerging and endemic poultry viral diseases through a comprehensive research program emphasizing basic and applied research in diagnostics, prevention, and control strategies, prediction of disease outbreak, molecular epidemiology, and understanding disease pathogenesis.

1.2 The current audio visual system in the main and rear auditoriums and second floor conference room of Building 1 are in need of repair. The current systems are outdated and do not function properly.

1.3 Replacement of the electrical panel and lighting is currently under contract and is not within the scope of this requirement.

2.0 DESCRIPTION OF SUPPLIES NEEDED

2.1 The intention of this project is to furnish and install new conference equipment in the USNPRC building 1 Auditoriums and second floor conference room. The end goal is for one person to be able to host a hybrid meeting for both online users and for the local attendees with the use of Bring Your Own Device (BYOD), i.e. Laptop.

2.1.1 Main Auditorium: Brand names are used for convenience due to required compatibility, all requirements are brand name or equal. Quoted items must meet or exceed performance and specifications.

· Two (2) Control4 C4-t4IW10-WH, Touchscreen In-Wall 10, White

· Two (2) Control4 C4-RWB57C-M, Retrofit, In-Wall, Touchscreen Back Box (metal)

· One (1) Control4 C4-CA10

· One (1) Binary B-900-MOIP-4K-CTRL, Binary 900 Series 4K Media over IP Controller

· One (1) Binary B-900-MOIP-4K-RX-2AC, Binary 900 Series 4K Media over IP Receiver with Advanced Audio Features

· Four (4) Binary B-900-MOIP-4K, TX, 2AC, Binary 900 Series 4K Media over IP Transmitter with Advanced Audio Features

· Three (3) Vanco UHD8K01, Certified Ultra High Speed HDMI Cable - 1 ft.

· One (1) Araknis Networks AN-320-SW-R-24-POE, Araknis Networks 220 Series L2 Managed Gigabit Switch with Partial PoE | 16 Plus 2 Front Ports

· Four (4) Control4 C4-APD120-WH, Adaptive Phase Dimmer, 120V (White)

· Two (2) Atlona AT-HDVS-CAM-HDMI-BK, Professional HDMI and USB2.0 PTZ Camera-Black

· One (1) Araknis Networks AN-620-SW-R-8-POE, 620-Series Managed Multi-Gigabit PoE Switch | 8 x2.5G PoE and 2xSFP Rear Ports

· Nine (9) Sennheiser 506797, SL Ceiling Mic Ceiling microphone beam-forming technology Phoenix connectors includes EU power pack GPIO and power cable

· One (1) Shure QLXD4, Shure QLXD4 Half Rack 1CH Wireless Receiver (G50)

· One (1) Shure QLXD2-SM58, Shure QLXD2/SM58 Handheld Transmitter with SM58 Mic (G50)

· Two (2) Shure UA874US-U, Shure UA874US Active Directional Antenna. (470-698MHz)

· Two (2) Shure UA505, Mounting Bracket and BNC Adapter for R

· Two (2) Shure UA850, 50' UHF Remote Antenna Extension Cable

· One (1) Jamstands JS-MCRB100, Microphone Stand with Round Base

Ceiling mounted cameras and microphones to cover both the stage and audience. AV system must support the MS Teams and Zoom application via input connections that provide sound through the in-place sound system. AV System must utilize existing projector. Lighting controls must be mounted on the stage, near the podium and towards the back of space to allow personnel the ability to illuminate the main auditorium depending on the needs of the event.

2.1.2 Rear Auditorium: Brand names are used for convenience due to required compatibility, all requirements are brand name or equal. Quoted items must meet or exceed performance and specifications.

· One (1) Control4 C4-T4IW10-WH, Control4 T4 Touchscreen In-Wall 10 - White

· One (1) Control4 C4-RWB57C-M, Retrofit, In-Wall Touch Screen Back Box (Metal)

· One (1) Samsung QN98Q80CAFXZA, Samsung QN98Q80C

· One (1) Peerless-AV SF680P, SmartMount Universal Flat Wall Mount for 60to 98Displays – Black

· One (1) Binary B-900-MOIP-4K-RX-2AC, Binary 900 Series 4K Media over IP Receiver with Advanced Audio Features

· Three (3) Binary B-900-MOIP-4K-TX-2AC, Binary 900 Series 4K Media over IP Transmitter with Advanced Audio Features

· Two (2) Vanco UHD8K01, Certified Ultra High Speed HDMI Cable, 1ft.

· Three (3) Control4 C4-APD120-WH, Adaptive Phase Dimmer, 120V (White)

· Two (2) Atlona AT-HDVS-CAM-HDMI-BK, Professional HDMI and USB2.0 PTZ Camera - Black

· One (1) Araknis Networks AN-620-SW-R-8-POE, 620-Series Managed Multi-Gigabit PoE Switch | 8 x2.5G PoE and 2xSFP Rear Ports

Ceiling mounted cameras installed to cover the presenter and the audience during online MS Teams and Zoom connections. Current 2-monitor system must upgraded to one (1) large screen monitor between 72 to 98 inches. Incorporate existing ceiling mounted microphones in the new AV system. AV system must use input connection to in-place sound system. Lighting and AV controls must be mounted on the wall near the podium location to allow presenter the ability to control lighting to support their event.

2.1.3 Second Floor Conference Room: Brand names are used for convenience due to required compatibility, all requirements are brand name or equal. Quoted items must meet or exceed performance and specifications.

· One (1) Control4 C4-T4IW10-WH, Control4 T4 Touchscreen In-Wall 10 - White

· One (1) Control4 C4-RWB57C-M, Retrofit - In-Wall Touch Screen Back Box (Metal)

· One (1) Control4 C4-CORE5, Control4 Core 5 Hub & Controller

· Four (4), Binary B-900-MOIP-4K-RX-2AC, Binary 900 Series 4K Media over IP Receiver with Advanced Audio Features

· Four (4) Binary B-900-MOIP-4K-TX-2AC, Binary 900 Series 4K Media over IP Transmitter with Advanced Audio Features

· Eight (8) Vanco UHD8K01, Certified Ultra High Speed HDMI Cable - 1 ft.

· Three (3) Control4 C4-APD120-WH, Adaptive Phase Dimmer, 120V (White)

· Four (4) Samsung VH55B-E, Samsung IT Commercial Display Digital Sign 50-69 Inch

· Four (4) Peerless-AV DS-VW765-LQR, Full-Service Video Wall Mount w/ Quick Release - Landscape

· Two (2) Atlona AT-HDVS-CAM-HDMI-BK, Professional HDMI and USB2.0 PTZ Camera-Black

· One (1) Araknis Networks AN-620-SW-R-8-POE, 620-Series Managed Multi-Gigabit PoE Switch | 8 x2.5G PoE and 2xSFP Rear Ports

· Four (4) Sennheiser 506797, SL Ceiling Mic Ceiling microphone beam-forming technology Phoenix connectors includes EU power pack GPIO and power cable

· One (1) Shure QLXD4, Shure QLXD4 Half Rack 1CH Wireless Receiver (G50)

Due to the current HVAC configuration in this space, the ceiling mounted projector and screen needs to be removed and replaced with a Video wall consisting of four (4) monitors between 50 to 69 inches. The space requires ceiling mounted cameras and microphones to support MS Team and Zoom connections with input connection to in-place sound system. Back wall dual-mounted monitors must be setup with access to the new system to support various room configurations and as monitor for the presenter. Current in place AV and lighting controllers must be utilized to the maximum extent practicable.

2.2 Maintenance and support services are required on all installed equipment for the duration of the warranty period. Technical on-site support must respond within four (4) hours of support request. A separate contract will be executed to perform continued preventative maintenance and service calls once the warranty period is over.

2.3 New conferencing systems must support MS Teams and Zoom connections that provide camera and audio connections to both the online participants and spectators that are attending the onsite meetings.

2.4 The new system must support lighting controls in the Building 1 Auditoriums and the second floor conference room. The Contractor must utilize the current AV systems to the maximum extent practicable.

2.5 USNPC personnel will test and verify the installed AV system operates properly.

3.0 PERIOD AND PLACE OF PERFORMANCE

3.1 The equipment is expected to be installed within 180 days of delivery. Any requests for time extensions must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration. No extensions are allowed unless authorized, in writing, by the Contracting Officer.

3.2 HOURS OF OPERATION: Work hours are 8:00 a.m. to 4:00p.m., Monday through Friday; excluding federal holidays. Should it be necessary to schedule working hours other than normal working hours, the Contractor must arrange for access to the work area with the Contracting Officer’s Representative (COR) at least three (3) days prior to the need. Contractor must notify and schedule utility outages at least 24 hours in advance.

3.3 The work is located at the USNPRC, Building 1, 950 College Station Road, Athens, Georgia.

4.0 GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND INFORMATION

4.1 No Government property or equipment will be provided to the Contractor.

5.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

5.1 The Contractor must provide and pay for all labor, materials, equipment, maintenance of the equipment, tools, travel, supervision, and all other items to successfully complete the work required. The Contractor is responsible for all licenses and certifications required to successfully perform the services required.

5.2 Utilization of Bio-Based Products: The Contractor must utilize products and material based from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the customer. All supplies and materials must be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR. Products can be found at: https://www.biopreferred.gov.

5.2.1 As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c) (3)), the Offeror certifies that bio-based products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than bio-based products that are not purchased by the Offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

8.0 POINTS OF CONTACT

amanda.somerville@usda.gov image1.jpeg