AV Systems (RFQ and Amendment)
Closed Solicitation Posted
- Solicitation number
- 9531BP26Q0040
- Agency
-
Federal Election Commission
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Washington, District of Columbia 20002, United States
- Points of contact
-
- Chiquita Moore cmoore.ctr@fec.gov
- De'Shelle Williams dwilliams@fec.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Election Commission seeks qualified contractors to operate, maintain, and update audio/visual systems across its Washington, DC headquarters, with quotations due September 22, 2026 at 10:00 AM EDT and a mandatory site visit scheduled for September 17, 2026 at 10:00 AM EST.
The estimated contract value is $34 million on a firm-fixed-price basis with a 12-month base performance period running September 30, 2026 through September 29, 2027. Place of performance is Washington, DC.
The modernization scope encompasses 11 conference rooms, 7 huddle rooms, 2 training rooms, and related spaces. All systems must support hybrid meetings compatible with Microsoft 365 GCC and provide one-cable laptop connectivity (preferably USB-C) with video, audio, camera access, and charging. Contractors must enable plug-and-play BYOD access to Teams, Zoom, Google Meet, and Cisco Webex; deploy telephone service through Microsoft Teams; replace 11 TV displays in common areas; upgrade the digital signage system; and replace 20 meeting room scheduling displays. All equipment must support centralized remote management, security updates, and firmware patches. Contractors must remove existing AV equipment, provide comprehensive documentation and training, deliver annual support including two onsite preventive maintenance visits, and ensure all equipment includes manufacturer warranty and ongoing support.
NAICS code is 334310, Audio and Video Equipment Manufacturing; PSC is DA01. Technical quotations will be evaluated on methodology, proposed AV solution, project management approach, and key personnel qualifications, with technical approach and past performance weighted significantly more heavily than price. Award will be made to the responsible quoter offering best value.
Vendor representatives (maximum two per firm) must confirm participation by September 16 at 1:00 PM EST to cmoore.ctr@fec.gov and dwilliams@fec.gov. Arrival by 9:30 AM EST is required to allow 15–30 minutes for security screening; all attendees must present valid government-issued photo identification.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this amendment is to provide additional information regarding the scheduled site visit and associated arrival and security procedures. The site visit is scheduled for Thursday, September 17, 2026, at 10:00 AM EST at the following location: Federal Election Commission (FEC) 1050 First St. NE Washington, DC.
Please confirm via email to Chiquita Moore, cmoore.ctr@fec.gov and De'Shelle Williams, dwilliams@fec.gov to confirm your participation in the walk through by 1:00PM EST, September 16, 2026.
All other terms and conditions of the solicitation remain unchanged.
Update #1 ·
The Government is seeking qualified contractors to operate, maintain, and update audio/visual systems in accordance with the requirements, specifications, terms and conditions, and other provisions contained in the RFQ and associated solicitation documents.
Vendors interested in submitting a quotation must comply with all requirements and instructions contained in the RFQ and submit their quotation using the method specified in the solicitation.
Vendors are responsible for monitoring SAM.gov for any amendments, updates, questions and answers, or additional information related to the RFQ.
Files
| File | Type | Posted |
|---|---|---|
| 9531BP26Q0040 0001.pdf | ||
| 9531BP26Q0040.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| AV Systems | Special Notice |
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