9531BP26Q0040.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

9531BP-26-REQ-0205

9531BP26Q0040 09-15-2026

Chiquita Moore NO PHONE CALLS 09-22-2026

10:00AM EDT

9531BP

Federal Election Commission Attn: Office of the CFO

1050 First Street NE Washington DC 20002

X

334310

$34 Million

NET 30 Days N/A

X

9531BP

See Schedule

Federal Election Commission Attn: Office of the CFO

1050 First Street NE Washington DC 20002

Please contact fecinvoices@fec.gov for payment instructions.

See CONTINUATION Page

The U.S Federal Election Commission (FEC), Office of the Chief Financial Officer (OCFO), on behalf of the Office of The Chief Information Officer (OCIO) is looking to award a Firm-Fixed Price (FFP) Purchase Order for the Audio-Visual (AV) Infrastructure Modernization.

This acquisition is being conducted under the authority of the Federal Acquisition Regulation (FAR) Part 12 Acquisition of Commercial Products and Commercial Services in conjunction with FAR Subpart 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services.

The Contractor shall provide deliverables outlined here in the Request for Quote (RFQ).

See CONTINUATION Page

X X

De'Shelle Williams Contracting Officer

9531BP26Q0040

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

SECTION B - CONTINUATION BLOCK

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

C.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

C.4 52.246-4 INSPECTION OF SERVICES—FIXED-PRICE (AUG 1996)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ORGANIZATIONAL CONFLICT OF INTEREST (OCI) REPRESENTATION/DISCLOSURE STATEMENT

A. OCI REPRESENTATION STATEMENT

B. OCI DISCLOSURE STATEMENT

Y Y

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION

AND DISCLOSURES (DEC 2023)

ADDENDUM to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) ..43

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

9531BP26Q0040 Section B

SECTION B - CONTINUATION BLOCK

Statement of Objectives (SOO)

Section A (see SF1449)

Section B (see B-1 Pricing Table)

1.0 Supplies/ Services and Prices

The Contractor shall provide all personnel necessary to perform the work and achieve the objectives identified in Section 2 for Audio-Visual (AV) Infrastructure Modernization.

ITEM NO.SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

0001 Upgrade Audio Visual Systems -see subCLINS

1.00 UN

0001AA Conference Rooms 11.00 UN

0001AB Huddle Rooms 7.00 UN

0001AC Training Rooms 2.00 UN

0001AD Replace meeting room panels outside of each room

20.00 UN

0001AE Replace television displays in common areas

11.00 UN

0001AF Upgrade digital signage system 1.00 UN

2.0 Objectives/Scope

2.1 Background

The Federal Election Commission (FEC) is an independent regulatory agency responsible for administering, enforcing, defending and interpreting the Federal Election Campaign Act of 1971, as amended. Congress created the FEC to administer, enforce and formulate policy with respect to the FECA. The Act reflects a belief that democracy works best when voters can make informed decisions in the political process—decisions based in part on knowing the sources of financial support for federal candidates, political party committees and other political committees. Public confidence in the political process also depends on the knowledge that participants in federal elections follow clear and well-defined rules and face consequences for non-compliance. Under the Act, all federal political committees, including the committees of presidential, Senate and House candidates, must file reports of receipts and disbursements. The FEC makes disclosure reports, and the data contained in them, available to the public through the Commission’s internet-based public disclosure system on the Commission’s website, as well as in a public records office at the Commission's Washington, D.C. headquarters.

The FEC is seeking to award a firm-fixed price contract to a qualified, experienced vendor/contractor to operate, maintain and update its audio/visual systems. The contractor will be responsible for completing all tasks necessary for refreshing or completely updating the audio/visuals in FEC’s huddle rooms, break rooms, conference rooms (small, medium, large and extra-large), and training rooms. The objective is to provide reliable hybrid meeting capability, improve user experience, and ensure secure, centrally managed AV systems. In addition, the FEC requires replacement of (11) TV displays in common areas and an upgrade to its digital signage system.

2.2 Objectives

a. Upgrade all rooms to deliver consistent, user-friendly, and secure collaboration experiences aligned with the Agency’s Microsoft 365 GCC environment.

b. Ensure every room supports hybrid meetings, allowing seamless participation from onsite and remote users. This also ensures that speakers and cameras located in conference rooms, huddle rooms, and training rooms function regardless of platform.

c. Ensure all rooms follow a uniform workflow for starting meetings, sharing content, and connecting laptops.

d. Provide a one-cable laptop connection (preferably USB-C) for video/audio/camera access to include charging.

e. Provide telephone service in each room using the Agency’s Microsoft M365 GCC Teams subscription routing calls through in-room speakers.

f. Deploy user-friendly, plug-and-play AV solution that avoids reliance on a dedicated in-room computer and allows for quick participation to commercially supported platforms like Teams, Zoom, Google Meet, Cisco Webex, etc sessions through BYOD. Any equipment housed in a credenza, console, or similar enclosure must include proper ventilation to ensure safe and reliable operation.

g. Replace existing TV displays in the (11) conference rooms, (2) training rooms,

(7) huddles rooms, (4) break rooms and (11) common areas with modern, industry-standard displays that are up-to-date and support secure centralized management. Displays must support the installation of security and firmware updates.

h. Replace existing digital signage system that integrates with proposed AV solution.

i. Replace existing meeting room scheduling displays located outside of the meeting and training rooms.

j. Distribute internal FEC generated information to at a minimum, common areas and conference rooms.

Hardware specific ecosystems are not required unless needed to effectuate operations.

k. Implement centralized remote monitoring, management, and patching for all deployed AV components.

l. Remove existing AV equipment and store in an FEC-designated location.

m. All removed equipment must be thoroughly inventoried. The inventory should include the make, model, serial number, and room number from which each item was removed.

n. Provide annual support, including troubleshooting and at least two onsite preventative maintenance visits.

o. All proposed equipment must include a manufacturer/vendor warranty and ongoing support services.

p. Basic room instructions should fit on a single quick start card for end users.

q. Ensure proposed equipment is built on widely used industry standards to ensure cross vendor compatibility, avoiding a solution that locks the Agency into long-term proprietary dependencies.

r. Contractors should strive to develop the least complex most efficient solution that meet function requirements.

2.3 Scope

The Federal Election Commission (FEC) seeks to modernize and standardize its audio-visual infrastructure across (11) conference rooms, (2) training rooms, and (7) huddle rooms. The objective is to provide reliable hybrid meeting capability, improve user experience, and ensure secure, centrally managed AV systems. In addition, the FEC requires replacement of (11) TV displays in common areas and an upgrade to its digital signage system. The AV inventory (see Section D) serves as the current baseline for room counts, equipment types, and current solution approach.

The following 3 sections of the SOO identify the technical desired outcomes, contractor capabilities and administrative components of the requirement:

Desired outcomes that define the expected results for the objectives identified (Section 3).

Contractor requirements that define the capabilities and experience necessary to achieve the desired outcomes identified tasks in Section3 (Section 4).

Invoicing Instructions and Other/Administrative requirements such as FAR clauses etc. that are more contract-orientated as opposed to requirement focused (Section 5).

3.0 Desired Outcomes

a. Modern, uniform collaboration capabilities across all meeting and training spaces.

b. Significant reduction in user support needs due to intuitive room systems and interoperability across major meeting platforms.

c. Improved system reliability, uptime, and maintainability through remote management and standardization.

d. Secure AV infrastructure aligned with FEC IT policies and capable of ongoing updates and patching.

e. Enhanced meeting experience with improved audio, video, and presentation quality.

f. Accurate documentation, training, and knowledge transfer to support continued operations.

g. Avoid unnecessary custom programming; no custom control pages unless absolutely necessary;

configuration over customization; repeatable, modular design.

h. Implement standard room template for room size (small/medium/large) with consistent equipment and layout.

i. Eliminate or limit reliance on proprietary drivers, scripts, or special control pages.

j. Follow basic cabling best practices:

a. Use certified cabling

b. Avoid long, cheap cables that break Plug n Play

c. Keep wiring consistent

d. Avoid patchwork or ad-hoc terminations.

k. Provide clear documentation of room operations and support along with standardized diagrams/cable maps, and train Agency OCIO staff how to maintain system without specialized vendor assistance.

4.0 Operational/Contractor Requirements

Contractors must demonstrate:

Proven experience deploying AV solutions to work with commercially supported platforms noting the

Agency’s M365 environment is housed in the government community cloud (GCC).

Expertise in enterprise-grade AV design, installation, and modernization projects.

Capability to implement remote management and monitoring systems for AV environments.

Technical staff with relevant AV, UC, and network certifications.

Ability to provide annual support plans with preventative maintenance and onsite service.

Experience delivering projects within government or similarly regulated environments.

Consistent BYOD performance without prompting to install drivers

Audio and video synchronization

Consistent one-touch meeting join capability

Strong audio and video performance

4.1 Deliveries or Performance

The deliverables due date will be determined after award by discussion with the COR and vendor.

Table 1 – List of Deliverables

Required Deliverable Due Date Description of Deliverable

Content

1. Contract Kick-off Meeting Date is TBD and will be determined within 3 days of contract being awarded

Contractor representatives, COR, and CO discuss contract terms and conditions

2. Project Plan Date is TBD and will be due within 1 week of kick-off meeting

Identify scope, schedule, resources, communication, risk management using a project management tool

3. Detailed Implementation

Schedule

Date is TBD and will occur within first project milestone

Room-by-room dependencies, installation phases, and cutover plan

4. Site Survey Reports Date is TBD and will occur after initial site visit

Documentation of room conditions, measurements, acoustics, power, network drops, and any existing equipment

5. Design Package Date is TBD and will occur prior to installation

Includes floor plans, signal flow diagrams, rack elevations, AV/IP topology, camera and mic placement

6. Bill of Materials (BOM) /

Manufacturer Cut Sheets

Date is TBD and will occur prior to ordering equipment

Technical specifications for all proposed components and systems

7. Installation Plan Date is TBD and will occur before installation begins

Define installation approach, concealment methods, labeling standards, and cabling pathways

8. Legacy Equipment

Removal & Storage Plan

Date is TBD and will occur prior to de-installation

Define how existing equipment will be removed and stored at the agency-designated location

9. Configuration Baseline Date is TBD and will occur prior to commissioning

Documented settings for audio profiles, camera presets, and network configuration

10. Commissioning & Test

Reports

Date is TBD and will occur at completion of installation per room

Results of functional tests including one-touch join, hybrid meeting capability, BYOD, and audio/video synchronization

11. As-Built Documentation Date is TBD and will occur during project closeout

Final schematics, IP assignments, device inventory, serial numbers, room numbers, warranty information, and any secure credential transfer

12. User Quick/Start Guide Date is TBD and will occur during training phase

Simple one-page instructions for room operation, joining meetings, sharing content, and troubleshooting basics

13. OCIO/Administrator

Training Sessions

Date is TBD and will occur within 5 days of go-live date

Training for OCIO staff on room operation, remote management, troubleshooting, and update process

14. Common-Area TV

Replacement

Date is TBD and will occur during the installation phase of conference room, huddle room, training room upgrade

Installation and configuration of replaced displays in hallways and shared spaces

15. Room Scheduling Panel

Deployment

Date is TBD and will occur between go-live of conference room, huddle room, training room upgrade and start of digital signage upgrade

Delivery and configuration of replacement scheduling/status panels outside conference, huddle, and training rooms

16. Digital Signage Upgrade Date is TBD and will occur within 10 days of conference room, huddle room, training room upgrade

Deployment of signage players, content management, playlist setup, and signage management tools

17. Remote Management &

Security Setup

Date is TBD and will occur prior to system commissioning

Enrollment into monitoring platform(s), patching schedules, RBAC setup, and security hardening

18. Preventive Maintenance

Plan

Date is TBD and will occur at project closeout

SLA commitments, schedule for 2 annual onsite vits, troubleshooting workflow, and update procedures.

19. Final Acceptance Package Date is TBD and will occur at end of project

Completed punch list, training confirmation, all documentation delivered.

4.1.1 Delivery Instructions

One copy of each report will be submitted to the COR. The contractor shall deliver each report in a mutually agreed upon format. Deliverables are to be transmitted with a cover letter describing the contents.

An appropriate letter of transmittal will accompany all submissions from the Contractor to the Government. The contactor will submit deliverables in accordance with the timeframes identified in each Task Order. If a due date falls on a weekend or

Federal holiday, the Contractor shall submit the deliverable on the last business day prior to the due date, unless otherwise agreed to by the COR. The Contractor shall make an attempt to contact the COR to discuss the deliverables

4.1.2 Delay of Deliverables

In events such as an FEC shutdown due to severe weather, security issues, or other unforeseen circumstances, the Contractor is expected to complete and send deliverables on time. If the Contractor believes the FEC caused the potential or actual delay in completing the tasks and deliverables stated herein, the CO and COR are to be notified immediately verbally and in writing (via e-mail). All delays that the Contractor believes are caused by the FEC shall be sufficiently documented so as to provide adequate proof of the cause of delay (e.g., dates, subjects).

4.1.3 Notice Regarding Late Delivery

As soon as the Contractor knows that a deliverable won't be submitted on time, but always in advance of a deadline, the

Contractor shall notify the CO in writing and request a revision to the schedule. This notification shall include:

• Rationale for late delivery.

• Proposed date for the delivery.

• Projected impact of the late delivery on related tasks and the overall project.

A request for a revised schedule must be reviewed and approved by the CO before placed in effect. Contract terms and conditions may dictate penalties, costs and other consideration based on the facts related to the request for a revised schedule.

The CO will review the new schedule and provide guidance to the Contractor. Such notification in no way limits any

Government contractual rights or remedies, including but not limited, to termination.

Note: Any request to modify the award’s terms and conditions (including the schedule) must not be discussed with the COR but instead submitted to the CO in writing.

4.1.4 Government Review Periods

The Government will have no less than 5 business days to review all draft and final deliverables and submissions and provide comments to the Contractor for incorporation into the next deliverable or submission. Once the Government has reviewed and approved the deliverable, and the plan has been implemented, the deliverable is considered "Accepted." If no comments are provided within 5 business days of deliverable receipt, the deliverable will be deemed to have been accepted by the

Agency. If the Government provides comments about the plan or finds deficiencies in implementation that subsequently show additional information or work is required on the deliverable, the Contractor is required to update the deliverable per the comments, correct deficiencies, and resubmit it to the Government for acceptance within 5 business days.

4.1.5 Inspection and Acceptance

All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the

Government within a reasonable period of time IAW FAR 52.246-4, Inspection of Services – Firm Fixed Price.

Acceptance criteria are as follows:

Demonstrate successful laptop plug-and-play with multiple device types (Windows and MacOS).

Confirm consistent operation across all rooms with the standardized workflow.

Validate audio/video/display quality and device connections meet requirements and address

Performance Measures.

The FFP contract COR, as a duly authorized representative of the CO, shall assume the responsibilities for monitoring the

Contractor’s performance, evaluating the quality of services provided by the Contractor, and performing inspection and acceptance of all deliverables. In the event of rejection of any deliverable, the Contractor will be notified in writing by the

COR of the specific reasons why the deliverable was rejected. The contractor will be allowed 10 days to make the deliverable acceptable. If no comments are provided within 5 business days of deliverable receipt, the deliverable will be deemed to have been accepted by the Agency.

Only the Contracting Officer Representative COR or Contracting Officer (CO) has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the PM or CO within 30 days from the end of the task order.

Performance by the Contractor to correct defects found by the Government as a result of quality assurance surveillance and by the Contractor as a result of quality control, shall be IAW FAR 52.246-4, Inspection of Services – Firm Fixed Price.

4.2 Quality Control

The contractor shall establish and maintain a complete Quality Control Plan to ensure the services are performed in accordance with SOO and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the government’s interests. The contractor must control the quality of the services and deliverables provided in support of this task and maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the government if requested.

The QCP shall include a quality control matrix (QCM), such as the sample QCM shown in Table 2. The QCM shall reflect the quality approach (using the headings shown in Table 2.

NOTE: This QC matrix is a sample format for the vendor only. The vendor will include a Quality Control Matrix (using the headings shown in the sample) in the quote that reflects the key areas of support identified and the QC plan proposed by the vendor IAW the SOO. Including the above sample table in the quote may result in the quote being determined unacceptable under the TA evaluation factor.

This requirement is for commercial services. The contractor shall develop and maintain a quality process to ensure services are performed in accordance with commonly accepted commercial practices and existing quality control systems. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

However, the government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the government’s interests. The contractor must control the quality of the services and deliverables provided in support of this task; the contractor must maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the government if requested.

4.3 Desired Skills and Knowledge

See Key Personnel Section 7.0.1 below.

4.4 Travel

No travel is anticipated for this requirement.

4.5 Additional Considerations

N/A.

4.6 Period/Place of Performance

4.6.1 Period of Performance (POP)

12-month base period

Base: 9/30/2026 – 9/29/2027

4.6.2 Place of Performance

Limited access to FEC HQs will be enforced. The contractor shall continue to perform work at its facility, conducting virtual meetings as necessary. Access to FEC HQs, 1050 First Street, NE, Washington, DC 20002, will require pre-approval and only granted if necessary.

Contractor personnel will not report to the Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The contractor will not be compensated for these

Government closures. The contractor is responsible for all notification of their contractor staff during times of closure.

5.0 Contract Administration Data

5.1 Contracting Officer (CO)

Responsibility for contracting activities rests solely with the Agency’s CO. No conversation, recommendations, or direction, whether given directly by, or implied by Agency personnel, that will affect the scope, schedule, or price of the program, shall be acted upon by the Contractor unless specifically approved by the Agency CO. In the event that the Contractor implements changes to the contract at the direction of any person other than the CO, the Contractor will not receive reimbursement for the work performed pursuant to those unauthorized changes. Contractual interpretation and assistance may be obtained by contacting the CO.

5.2 Contracting Officer Representative (COR)

The CO shall designate a COR, who is responsible for administering the performance under the contract by:

a. Monitoring the Contractor’s performance

b. Assessing performance

c. Recommending changes to the CO

d. Interpreting the scope of work

e. Performing inspection and acceptance

The CO is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the task orders can be incurred before receipt of a fully executed task order or specific authorization from the CO.

5.3 Invoices

(a) The invoice shall include all elements of a proper invoice as defined in the invoice or IPP system and any other information required below or in any other contract clause.

(b) Invoicing and payment for services rendered through this contract shall be made electronically in accordance with FAR

52.232-33 via the Treasury’s IPP Collector Module. Vendors will be notified via the IPP system that there is a purchase order available to invoice against at the appropriate delivery time.

(c) Vendors will log into their IPP account at http://www.ipp.gov and create an invoice from a purchase order. Required information will be marked with an asterisk (*). If vendors need assistance, click on the Quick Reference Guide at ipp getting-started-with-ipp-collector-module.pdf.

(d) The vendor may also direct payment inquiries to FEC by:

(1) You may inquire as to status of payment by sending an email to fecpaymentstatus@fec.gov. Please include the FEC

Award #, Invoice number, Contract Number/Purchase Order (PO).

5.4 Workday and Legal Holidays

5.4.1 Workday

The Contractor is solely responsible for the supervision and management of its employees, including work schedules, hours of work, compensation, and compliance with applicable wage and hour requirements. Government personnel shall not supervise or direct Contractor employees.

Work will be performed during working hours 8:30am -4:00pm Eastern Standard Time, Monday through Friday, excluding

Federal holidays and official Federal Government closures in the Metropolitan DC area.

No overtime and after normal working hours activities are anticipated for this contract. If required, the COR must provide prior approval. The Contractor must notify the COR, in writing, at least 48 hours in advance of performing the activity.

5.4.2. Legal Holidays

Holiday Table

Holiday Date

New Year's Day January 1, as observed

Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19, as observed

Independence Day July 4, as observed

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran's Day November 11, as observed

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25, as observed

6.0 Government Furnished Property/Information

FEC will provide access to rooms, network standards, facility constraints, floor plans, and a storage location for removed equipment. The inventory of current equipment is provided in Section D, Attachment D3 - FEC AV

Equipment Inventory.

7. 0 Key Personnel

Certain skilled experienced professional personnel are essential for accomplishing the work to be performed.

7.0.1 Personnel Skills and Knowledge

Proven experience deploying AV solutions to work with commercially supported platforms noting the

Agency’s M365 environment housed in the government community cloud (GCC).

Expertise in enterprise-grade AV design, installation, and modernization projects.

Capability to implement remote management and monitoring systems for AV environments.

Relevant AV, UC, and network certifications.

The individuals named below are defined as "Key Personnel" and are those persons whose resumes are submitted and marked by the contractor as "Key Personnel." No substitutions shall be made of accepted Key Personnel except as specified in

Section 7.1.

To Be Completed at Time of Award

Name Position

7.1 Substitution of Key Personnel

The Contractor agrees to assign those persons identified above and who are necessary to fulfill the requirements of the contract as key personnel. No substitutions shall be made except in accordance with this clause. Prior to removing, replacing or diverting any of the specified individuals, the Contractor shall promptly notify the CO.

All proposed substitutions shall be submitted to the CO for approval at least 15 calendar days in advance of the proposed effective date (unless substitution is necessitated by sudden illness, death, or termination of employment in which case notice shall be within five (5) calendar days of the effective date), and must provide the information as stated herein.

All requests for substitutions shall be in writing unless otherwise agreed to by the CO and shall include a complete resume for the proposed substitute and any other information required by the CO to permit effective evaluation of the proposed substitution’s qualifications.

Requests for substitution of the key personnel named above must also provide a detailed explanation of the circumstances necessitating it and sufficient information for the CO to evaluate the impact of the substitution on contract performance

8.0 Accountability and Physical Security

8.1 Accountability

Safeguarding Information Requirements

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the CO. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of FEC. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the CO.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

8.2 Physical Security

The Contractor shall be responsible for safeguarding all Government property and information housed at all of its facilities in connection with this contract. The Contractor shall ensure that security procedures are defined and enforced to ensure all personnel who are provided access to Government property and information must comply with its published procedures to protect the privacy and confidentiality of such information, and physical security of property, as required by FEC. Contractor shall provide security procedures to FEC upon request.

When property and information is housed on site at the Government’s facilities, the contactor shall abide by FEC security policies and procedures.

9.0 Personnel Security Requirements and Privacy

9.1 Background Investigations

All Contractor staff assigned to work under the contract resulting from this RFP must be legally eligible to work in the U.S.

Contractors must complete the Optional Form-306, Declaration for Federal Employment* which is used to assess fitness for federal contract employment.

https://www.opm.gov/forms/pdf_fill/OF0306.pdf

Contractors must meet the standards of Homeland Security Presidential Directive 12 (HSPD 12), Policy for a Common

Identification Standard for Federal Employees and Contractors and the U.S. Office of Personnel Management (OPM), National Background Investigations Bureau formerly known as the Federal Investigative Services Division (FISD) requirements for electronic fingerprint submission of employees and contractors for background investigations.

The Office of Human Resources will ensure that Personnel Security (Badging, Background Investigations, and

Fingerprinting) functions are conducted within OPM, DHS, and FEC policies; guidelines; and timeframes.

If contract personnel requires unescorted physical access to FEC information systems or FEC facilities, then a U.S.

Government background investigation will be required. The background investigation may be the equivalent of an Office of

Personnel Management National Agency Check Inquiry (NACI).

9.2 Security Requirements

The contractor and its employees must exercise the utmost discretion in regard to all matters relating to their duties and functions. They must not communicate to any person any information known to them by reason of their performance services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All code, documents, and records (including photographs), generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of FEC. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract.

The Contractor must include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

The Contractor shall follow the following guidelines while performing under this contract:

Federal Information Security Modernization Act of 2014 (FISMA) as applicable;

Federal Election Commission Information System Security Program Policy 58A as applicable;

National Institute of Standards and Technology (NIST) SP 800-14, Generally Accepted Principles and Practices for

Securing Information Technology Systems

National Institute of Standards and Technology (NIST) SP 800-53, Rev 4, Security and Privacy Controls for Federal

Information Systems and Organizations as applicable;

OMB Circular A-130, Directive on Information Resources Management, Appendix III, Security of Federal

Automated Information Resources;

All applicable Federal Election Commission (FEC) OCIO security policies;

All applicable Federal Election Commission (FEC) Physical Security policies.

9.3 Privacy Act

Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy

Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

10. 0 Compliance with Section 508 of the Rehabilitation Act of 1973

Contractor must provide a comprehensive list of all offered specific electronic and information technology (EIT) products that fully comply with Section 508 of the Rehabilitation Act of 1973, per the 1998 Amendments, and the Architectural and

Transportation Barriers Compliance Board’s Electronic and Information Technology Accessibility Standards at 36 CFR Part

1194. Any task or delivery order issued for noncompliant items must meet an applicable exception as indicated in FAR Part

39.204, Exceptions.

For every EIT product accepted under this contract by the Government that does not comply with 36 CFR Part 1194, the

Contractor shall at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product, if commercially available and cost neutral, on either the planned refresh cycle of the product or service, or on the contract.

11.0 Representations Certification and Other Statements of Offeror

11.1 Electronic Representations and Certifications

By submission of this proposal the Contractor acknowledges that it has on file, completed electronic annual representations and certifications contained at the System for Award Management (SAM) website (SAM website accessed through http://www.acquisition.gov).

11.2 Electronic Representations and Certifications Updates

The Contractor acknowledges that any updates to these Representations and Certifications in the last 12 months (from date of proposal submission), are current, accurate, complete, and may be applicable to this solicitation.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICE

S QUANTITY

UNI

T UNIT PRICE AMOUNT

0001 1.00 UN _______________

Upgrade Audio Visual Systems (see sub CLINS).

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

0001AA 11.00 UN _______________

Conference Rooms

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

0001AB 7.00 UN _______________

Huddle Rooms

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

0001AC 2.00 UN _______________

Training Rooms

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

0001AD 20.00 UN _______________

Replace meeting room panels outside of each room

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

0001AE 11.00 UN _______________

Replace television displays in common areas Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

0001AF 1.00 UN _______________

Upgrade digital signage system

Contract Period: Base POP Begin: 09-30-2026 POP End: 09-29-2027

GRAND TOTAL _______________

B.2 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION

QUANTIT

Y

DELIVERY

DATE

0001 1.00

0001AA 11.00

0001AB 7.00

0001AC 2.00

0001AD 20.00

0001AE 11.00

0001AF 1.00

9531BP26Q0040 Section C

SECTION C - CONTRACT CLAUSES

FAR Number Title Date

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM

FOR AWARD MANAGEMENT

OCT 2018

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of Clause) FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

C.2 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

(a) Definition. As used in this clause—

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract for each location of contract, including subcontract, performance. For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil. Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx to request CAGE changes.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(f) If the contract includes Federal Acquisition Regulation clause 52.204-2, Security Requirements, the contractor shall ensure that subcontractors maintain their CAGE code(s) throughout the life of the contract.

(End of Clause)

C.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications–Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–

232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will’’ in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications…