August 2026 National Assessment Governing Board Quarterly Meeting - RFQ 91995926Q0009

The Department of Education seeks hotel accommodations, food and beverage services, and audiovisual support for the National Assessment Governing Board's quarterly meeting on August 6–7, 2026, in the Washington, DC metropolitan area, with quotes due June 15, 2026 at 12:00 PM ET and clarification questions due June 2, 2026 at 12:00 PM ET. This is a total small business set-away under NAICS 721110 (Hotels except Casino Hotels and Motels); the small business size standard is $40 million. Amendment 1 was posted June 2, 2026, addressing sixteen clarification questions.

Place of performance is the Washington, DC metropolitan area including Maryland, Virginia, and DC. The venue must accommodate 72 room nights (1 on August 4, 35 on August 5–6, 1 on August 7) at federal per diem rates of $183 or below for August 2026, with lodging and conference facilities at the same location. Meeting space must include a plenary room configured for hollow-square seating of 25–28 participants with classroom-style seating for 30 around the perimeter, three breakout rooms, a staff office, and a registration area. Audiovisual requirements include 28 wired push-to-talk microphones, one handheld microphone, projection equipment, OWL 360 cameras, hybrid Zoom support, and technical run-throughs; vendors must submit itemized AV pricing as a technical requirement; quotes without detailed AV pricing are unacceptable. Food and beverage services include coffee service, working lunch buffet, and farewell reception. Quoters must be registered in SAM with active Unique Entity Identifiers. Quotes must remain valid for 120 days and include a Technical Response Form, Quote Worksheet with detailed cost assumptions in Excel format, minimum two past performance references, and teaming agreements if applicable. Preferred concessions include one complimentary room per 50 actualized, 25% discount on in-house AV services, 20% food and beverage discount, complimentary Wi-Fi, six complimentary day parking passes, and attrition/cancellation clauses at 80% or less with sliding scale at 30 and 60 days. Award is based on best value considering technical quality and vendor experience (significantly more important than price), followed by cost and past performance. The PSC code is X1AB.