Responses-to-Questions-91995926Q0009-A0001.pdf

(x)

91995926Q0009 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

NAGB

Washington DC 20202 400 Maryland Ave SW National Assessment Governing Board US Department of Education

06/02/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/21/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment provides the Department’s responses to questions received by the clarification questions due date.

The due date for quotes is unchanged: June 15, 2026 at 12:00 PM ET.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Tony White

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 202-708-9943 Tony.White@ed.gov

RFQ# 91995926Q0009

Amendment 1: Responses to Questions

Request for Quotations 91995926Q0009 August 2026 Quarterly Board Meeting Responses to Clarification Questions

June 2, 2026

Below are the Department’s responses to questions received by the due date:

1. Are the current proposed meeting days set in stone, or is the National Assessment Government Board flexible on the days this event can be held?

There is no flexibility with the meeting dates, or area of consideration.

2. Will you book directly or are you booking through a 3rd party?

If your hotel is registered as a small business in SAM under NAICS code 721110 you can respond directly and the Department will deal directly with your hotel and not with a 3rd party. We have in-house meeting planning support who can work with the hotel banquet and AV staff.

3. The RFQ requires Past Performance citing two references. Since you have booked with [redacted] in the past, is that necessary this time?

You can put previous NAGB meetings as past performance, and possibly other Government sponsored, or large meetings that you have hosted.

4. What has been the historical room pickup percentage for the August Quarterly Board Meeting, and has attendance typically aligned with the estimated room nights?

The historical room pick up for the August QBM has been approximately 80%, and attendance has typically aligned with the estimated room nights.

5. In asking for discounted lodging for staff, how many staff members are you anticipating?

We anticipate no more than three staff members will request discounted lodging.

6. Will lunch need to be served in a separate area, or can it be provided within the meeting space?

Lunch is a working lunch and can be served in the foyer outside the general session room.

7. Regarding hybrid plenary sessions, will the Government provide the OWL devices, or should these be included in the AV quote?

Please include OWLs in the AV quote.

8. Does the court reporter require a dedicated audio split or specific technical configuration beyond a standard house sound feed?

The court reporter will need a feed to the house sound system on Thursday and Friday.

9. Will the Government conduct site visits for all technically acceptable venues or only the most highly rated submissions?

The Government shall keep site visits to a minimum, and only if necessary. NAGB has familiarity with many properties in the Washington, DC metropolitan area.

10. To reconfirm, guest rooms need to be billed separately as a master bill to be paid via a Government Purchase Card or credit card.

Yes. Guest rooms for Governing Board members as indicated on the rooming list shall be billed to a GSA Smart Pay Centrally Billed Account (CBA).

11. Will lodging guests be providing their credit card for hotel incidentals?

Yes. Each guest shall pay for their own incidentals with their own credit card.

12. Does the Government require a contractor representative to be physically on-site throughout the event, or would a designated hotel point of contact be sufficient to meet this requirement?

We do not require on-site support from a contractor representative. The hotel point of contact is preferred.

13. Under preferred concessions it says that attrition of 80% or less is a must. Could you clarify whether it is a technical requirement or a preference?

Attrition and Cancellation clauses must be 80% or less per industry standard.

14. Will you provide tax exemption forms?

The U.S. Department of Education (ED) is an agency of the Federal Government and is tax exempt. A form shall be provided after receipt of quotes, with the selected quoter(s).

15. Could you please confirm whether proposals can be submitted by third-party organizations?

Any quote from a source other than the hotel or lodging venue itself must include written evidence that the quoter is currently authorized to submit binding quotes on behalf of the venue whose accommodations and/or facility(s) are being offered. Evidence shall include a signed agreement between the vendor and the quoter. Quotes that fail to provide such evidence shall be deemed technically unacceptable and will not be considered.

16. What constitutes acceptable documentation for the required 20% AV discount (e.g., published rate sheet, comparative quote)?

A/V pricing will be evaluated by comparing quoted prices and any discounts offered off the in-house providers published pricing.