Audiovisual Preservation Reformatting

9/20/203 Amendment to respond to questions from potential offerors. The response due date is NOT being extended.

9/19/2023 Amendment to correct the description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This announcement constitutes the only notice; proposals are being requested.

This solicitation is issued as a request for proposal (RFP).

This Solicitation is set aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 512191 Tele-Production and Other Postproduction Services with a business size standard of $34.5 Million.

The FSC/PSC is R499.

This Request for Proposals (RFP) solicits proposals to acquire support for the NLM division of Library Operations' (LO) provision and management of biomedical, public health, clinical, and consumer health information and data services to the public, with a specific focus on the collect and curate functions. The public is defined as the full range of users and potential users of the NLM, NIH, and U.S. Department of Health and Human Services (HHS) resources and services including researchers and scientists, library, and information science (LIS) professionals, clinicians, patients, students, the educational community, and the public. The NLM Board of Regents identified providing access to health information that is useful both to the public and health professionals as one of its highest priority initiatives. Providing access is part of the overall mission of NLM LO in collecting, curating, and connecting biomedical information. The purpose of this agreement is to digitally reformat audiovisual (AV) material of various film, video, and audio formats. AV formats include but are not limited to ¾" U-matic videotape, ½" VHS, ¼" Open reel audio, 1" Type C videotape, 2" Quad videotape, 16 mm film, and 35 mm film. Each AV title shall receive a Preservation, Mezzanine, and Service video files with accompanying METS XML preservation metadata.

It is contemplated that a single-award indefinite delivery, indefinite quantity contract will be awarded.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-05 effective August 8, 2023, and Health and Human Services Acquisition Regulation (HHSAR) effective date February 2, 2022. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hhsar.

Vendors submitting a proposal shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order.
The following clauses and provisions cited herein are incorporated by reference into this announcement:
FAR 52.212-1, Instructions to Offerors-Commercial Items (Mar2023) and FAR 52.212-2 (Nov2021).

Vendors submitting a quote are advised to provide with their offer a completed copy of the following provisions:
FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Dec2022).

The following FAR clauses apply to any order resulting from this notice
FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Dec2022)-With Addenda [Stop Work Order, FAR 52.242-15 (August1989)];
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Sept2023);
FAR 52.217-8 Option to Extend Services (Nov1999)
FAR 52.217-9 Option to Extend the Term of the Contract. (Mar2000)

Offeror should refer to other areas of the attached RFQ and SOW for specific details on how to respond to this RFP.

Amendment to correct description.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This announcement constitutes the only notice; proposals are being requested.

This solicitation is issued as a request for proposal (RFP).

This Solicitation is set aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 512191 Tele-Production and Other Postproduction Services with a business size standard of $34.5 Million.

The FSC/PSC is R499.

This Request for Proposals (RFP) solicits proposals to acquire support for the NLM division of Library Operations' (LO) provision and management of biomedical, public health, clinical, and consumer health information and data services to the public, with a specific focus on the collect and curate functions. The public is defined as the full range of users and potential users of the NLM, NIH, and U.S. Department of Health and Human Services (HHS) resources and services including researchers and scientists, library, and information science (LIS) professionals, clinicians, patients, students, the educational community, and the public. The NLM Board of Regents identified providing access to health information that is useful both to the public and health professionals as one of its highest priority initiatives. Providing access is part of the overall mission of NLM LO in collecting, curating, and connecting biomedical information. The purpose of this agreement is to digitally reformat audiovisual (AV) material of various film, video, and audio formats. AV formats include but are not limited to ¾" U-matic videotape, ½" VHS, ¼" Open reel audio, 1" Type C videotape, 2" Quad videotape, 16 mm film, and 35 mm film. Each AV title shall receive a Preservation, Mezzanine, and Service video files with accompanying METS XML preservation metadata.

It is contemplated that a single-award indefinite delivery, indefinite quantity contract will be awarded.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-05 effective August 8, 2023, and Health and Human Services Acquisition Regulation (HHSAR) effective date February 2, 2022. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hhsar.

Vendors submitting a proposal shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order.
The following clauses and provisions cited herein are incorporated by reference into this announcement:
FAR 52.212-1, Instructions to Offerors-Commercial Items (Mar2023) and FAR 52.212-2 (Nov2021).

Vendors submitting a quote are advised to provide with their offer a completed copy of the following provisions:
FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Dec2022).

The following FAR clauses apply to any order resulting from this notice
FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Dec2022)-With Addenda [Stop Work Order, FAR 52.242-15 (August1989)];
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Sept2023);
FAR 52.217-8 Option to Extend Services (Nov1999)
FAR 52.217-9 Option to Extend the Term of the Contract. (Mar2000)

Offeror should refer to other areas of the attached RFQ and SOW for specific details on how to respond to this RFP.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This announcement constitutes the only notice; proposals are being requested.

This solicitation is issued as a request for proposal (RFP).

This Solicitation is set aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 512191 Tele-Production and Other Postproduction Services with a business size standard of $34.5 Million.

The FSC/PSC is R499.

This RFP solicits proposals to obtain professional services of highly qualified staff to support the following collection maintenance and reformatting activities: project management; professional librarian services; shelving and re-shelving collection items; retrieving library materials for use by patrons; preparing and shipping items for commercial binding and reviewing newly bound volumes; maintaining collections; reformatting collection materials; and using a library services platform, currently Alma, in conjunction with these activities for the Preservation and Collection Management Section within the Public Services Division of the National Library of Medicine. The requirements are described in the attached Statement of Work (SOW), as Attachment 1.

It is contemplated that a single-award indefinite delivery, indefinite quantity contract will be awarded.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-05 effective August 8, 2023, and Health and Human Services Acquisition Regulation (HHSAR) effective date February 2, 2022. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hhsar.

Vendors submitting a proposal shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order.
The following clauses and provisions cited herein are incorporated by reference into this announcement:
FAR 52.212-1, Instructions to Offerors-Commercial Items (Mar2023) and FAR 52.212-2 (Nov2021).

Vendors submitting a quote are advised to provide with their offer a completed copy of the following provisions:
FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (Dec2022).

The following FAR clauses apply to any order resulting from this notice
FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Dec2022)-With Addenda [Stop Work Order, FAR 52.242-15 (August1989)];
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Sept2023);
FAR 52.217-8 Option to Extend Services (Nov1999)
FAR 52.217-9 Option to Extend the Term of the Contract. (Mar2000)

Offeror should refer to other areas of the attached RFQ and SOW for specific details on how to respond to this RFP.