AV_PreservationReformatting-RFQ-Final.docx

NATIONAL LIBRARY OF MEDICINE

REQUEST FOR QUOTATION (RFQ) No. 75N9023R00012

Date: September 18, 2023

Project Title: “Audiovisual Preservation Reformatting”

INSTRUCTIONS, CONDITIONS AND NOTICES TO QUOTERS

A. GENERAL INFORMATION

1. PURPOSE

This Request for Quotations (RFQ) solicits quotations to acquire support for the NLM division of Library Operations’ (LO) provision and management of biomedical, public health, clinical, and consumer health information and data services to the public, with a specific focus on the collect and curate functions. The public is defined as the full range of users and potential users of the NLM, NIH, and U.S. Department of Health and Human Services (HHS) resources and services including researchers and scientists, library, and information science (LIS) professionals, clinicians, patients, students, the educational community, and the public. The NLM Board of Regents identified providing access to health information that is useful both to the public and health professionals as one of its highest priority initiatives. Providing access is part of the overall mission of NLM LO in collecting, curating, and connecting biomedical information. The purpose of this agreement is to digitally reformat audiovisual (AV) material of various film, video, and audio formats. AV formats include but are not limited to ¾” U‐matic videotape, ½” VHS, ¼” Open reel audio, 1” Type C videotape, 2” Quad videotape, 16 mm film, and 35 mm film. Each AV title shall receive a Preservation, Mezzanine, and Service video files with accompanying METS XML preservation metadata.

2. BACKGROUND

NLM is employing digitization as a preservation reformatting method for all audiovisual (AV) holdings recorded on legacy media. The NLM AV collection consists of professionally‐produced commercial and non‐commercial recordings. Content consists of instructional and educational titles, public health material, commercial productions with medical themes, public service announcements, histories of medicine, recordings of public lectures and ceremonies, and documentary footage of biomedical research.

3. NAICS CODE

The North American Industry Classification System (NAICS) code for this acquisition is 512191, Tele-production and Other Postproduction Services. The small business size standard is $34.5 MIL.

4. METHOD OF ACQUISITION

This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items in combination with simplified acquisition procedures contained in FAR Part 13 Simplified Acquisition Procedures in accordance with 41 U.S.C. 1901. This notice incorporates provision and clauses in effect in the FAC 2023-05 effective August 8, 2023, including all FAR Circulars issued as of the date of this synopsis.

NLM anticipates that an award will be made on or about September 27, 2023.

5. CONTRACT TYPE

An Indefinite Delivery, Indefinite Quantity (IDIQ) contract will be utilized. The minimum will be set at $100.00 and the maximum will be set at $250,000.00.

6. PERIOD OF PERFORMANCE

The anticipated period of performance (POP) is 09/29/2023 to 09/28/2024

7. OBLIGATION OF FUNDS

Funds are not obligated at the IDIQ level. Funds are obligated at the task order level only. The Government is obligated only to the extent of orders are placed under an established IDIQ. The award of any IDIQ or IDIQ task order is contingent upon the availability of funds.

8. COMMITMENT OF PUBLIC FUNDS

The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed acquisition. Any other commitment, either explicit or implied, is invalid.

9. INVOICES

Invoicing instructions shall be identified task orders, in accordance with NLM policies.

10. ESTIMATE OF PURCHASES

The Government estimates, but does not guarantee, that the cumulative volume of purchases will be approximately $150,000.00 over the life of the IDIQ. This is not a ceiling amount or necessarily the accumulated value of all task orders issued under the IDIQ, as IDIQ totals may exceed this amount without modification to the IDIQ. Due to the potential volume and estimated total dollar value, contractors are encouraged to offer discounts from their current prices. However, it is emphasized that there are neither intended nor implied guarantees regarding the Government’s usage of this vehicle. The IDIQ established as a result of this RFQ does not obligate any Government funds.

11. COMMUNICATIONS PRIOR TO AWARD

Quoters shall direct all communications to the attention of:

Janna Weber Contract Specialist National Library of Medicine (NLM) 6707 Democracy, Suite 105 Bethesda, MD 20892 Phone: 301-827-2266 Email address: janna.weber@nih.gov

Ladonna Stewart Contracting Officer National Library of Medicine (NLM) 6707 Democracy, Suite 105 Bethesda, MD 20892 Phone: 301-827-7681 Email address: Ladonna.stewart@nih.gov

Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.

Requests for clarification must be submitted electronically to the aforementioned, no later than 12:00 P.M. DST on Tuesday, September 20, 2023. Include the RFQ “75N97023R00012” in the subject line of the email.

When submitting requests for clarification, contractors must cite the relevant section, paragraph, and page number. Questions should be written in a way that enables clear understanding of the contractors’ issues and concerns. Contractors are reminded that the Contracting Officer will not address hypothetical questions aimed at receiving potential “evaluation decision”. Questions along with the Government’s responses will be posted to SAM.gov under the original posting. Please be advised that the Government reserves the right to transmit those questions and answers of common interest to all prospective Offerors. Responses will not disclose proprietary information about the contractors.

12. PREPARATION COSTS

This RFQ does not commit the Government to pay for the preparation and submission of a quotation.

B. INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION

(a) Definitions. As used in this provision-

Discussions are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

In writing, "writing," or "written" means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

Quotation modification is a change made to a quotation before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Quotation revision is a change to a quotation made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

Time, if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals. (1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the quotation is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(1) The first page of the quotation must show–

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(2) Submission, modification, revision, and withdrawal of proposals. (i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotation or revision is due.

(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only quotation received.

(B) However, a late modification of an otherwise successful quotation that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(i) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the quotation wrapper, other documentary evidence of receipt.

1. SELECTION OF VENDOR

You are advised that an award of a IDIQ task order will be made to the vendor that the Government determines to represent the best value and results in the lowest overall price alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs. The evaluation criteria to be used by the Government are described in D., EVALUATION OF AWARD, below.

2. ORAL PRESENTATIONS

You are advised that offerors responding to this solicitation may be invited to provide oral presentations to the Government after the Government completes its initial evaluation of your proposal. If oral presentations are required, they will occur within 5 business days of the final quotation revisions due date.

3. EVALUATION OF THE TECHNICAL PORTION OF QUOTATIONS

The technical portion of quotations will be evaluated in accordance with the factors and in order of relative importance as described in EVALUATION FACTORS FOR AWARD below.

4. ADDITIONAL INSTRUCTIONS FOR PREPARING THE TECHNICAL PORTION OF THE QUOTATION

· Quotations which merely offer to conduct the work in accordance with the requirements of the Government’s scope of work will be considered nonresponsive. The quoter must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

· Evaluation of the technical portion of quotations will be conducted by a technical review committee in accordance with the evaluation criteria stated in EVALUATION FACTORS FOR AWARD below.

C. INSTRUCTIONS FOR PREPARING THE BUSINESS PORTION OF THE QUOTATION

1. PRICE INFORMATION

The business portion of the quotation must contain sufficient information to allow the Government to perform a basic analysis of the proposed price of the work.

2. INFORMATION OTHER THAN PRICING DATA

The vendor shall submit sufficiently detailed information to permit the Contracting Officer and authorized representatives to evaluate the offer.

Unless otherwise stated in this solicitation, the information may be submitted in the quoter’s own format.

D. EVALUATION FACTORS FOR AWARD GENERAL

1. GENERAL

The evaluation will be based on the demonstrated capabilities of the prospective Contractors in relation to the needs of the project as set forth in the RFQ. The merits of each quote will be evaluated carefully. Each quote must document the feasibility of successful implementation of the requirements of the RFQ.

2. EVALUATION CRITERIA

The major evaluation factors for this Solicitation include Technical factors such as technical capability, facilities and equipment, staffing, and corporate experience; past performance; and price factors. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. In any case, the Government reserves the right to make an award(s) to that offeror whose quote provides the best overall value to the Government.

Offerors must have submitted information sufficient to evaluate their quote based on the detailed criteria listed below.

A. FACTORS TO BE EVALUATED

1. TECHNICAL CAPABILITY

2. PAST PERFORMANCE

3. PRICE

B. EVALUATION APPROACH – Proposals, which include all volumes, shall be subject to evaluation by a team of Government personnel. The Government reserves the right to award without discussions based upon the initial evaluation of the proposal. The proposal will be evaluated strictly in accordance with its written content. Technical Volumes which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient. Proposals which fail to meet the minimum requirements of the solicitation will be rated Unacceptable.

1. TECHNICAL CAPABILITY EVALUATION APPROACH. The evaluation process will consider the following:

a) Ability to assess film and tape conditions including embrittlement, shrinkage, fading, distortion, plasticizer exudation, and other states of decay; complete condition reports; treat and repair film and tape appropriately prior to digitization. The vendor shall describe its procedures for standard and recommended practice for handling, cleaning, and treatment.

b) Description of digitization workflows for preserving film and tape including metadata creation using state-of-the-art equipment and processes. If the vendor utilizes parallel transfer workflows, details shall be provided regarding the approach - addressing the selection and preparation of items, the number of items to be transferred simultaneously, quality assurance and control used to mitigate risk, how monitoring is performed, staffing, and other pertinent information on the process.

i. Additional description of equipment proposed to be used as part of this project. Identified equipment should include the type of equipment, manufacturer brand name, and model number.

c) Types of source formats which can be accommodated. At a minimum, the list shall include motion picture film and analog video- and audio- tape formats. The vendor shall also demonstrate familiarity with the FFV1/MKV codec as a digital preservation format.

d) Offeror’s quality control program used for managing workflows and multiple task assignments including monitoring and managing work performed by subcontractors as necessary to ensure successful completion of the requirements of the Statement of Work. A statement describing the responsibilities and lines of communication between the prime contractor and subcontractor and/or consultants must be provided.

e) Procedures for environmental control management designed to minimize airborne particulates. A report (chart and/or spreadsheet) tracking particulate levels over the previous 90 days is preferred but not required.

i. Narrative description and photos of the shelving or secured storage identified for use on this project.

2. PAST PERFORMANCE EVALUATION APPROACH. The evaluation process will consider the following:

This criterion refers to the offeror’s experiences on similar tasks for the National Library of Medicine or in other government contract efforts of similar magnitude.

Offerors shall submit brief descriptions and references for at least three similar projects performed in the past three years. The narrative shall include information describing the scope of work, percentage of effort performed as a prime or subcontractor, the contract type (Time and Material, Labor Hour, Firm Fixed Price, etc), and the total contract value. The Government shall use various means to assess the offeror’s performance on current and previous contracts identified by the vendor and/or made aware of to the contracting office through personal knowledge, contact with other Government agencies, assessments contained in the Contractor Past Performance Reporting System, and information contained in other databases such as SAM.Gov, FAPIIS, and FPDS-NG.

a) Describe experiences with digitizing historical motion picture film and videotapes in various formats and condition, e.g. 16mm, 35mm, ¾” U-matic, Betacam, VHS.

b) Describe experience working with various AV encoding and file formats, e.g. FFV1/MKV, ProRes MOV, and MPEG-4.

c) Describe experience with producing metadata files according to AV-related schema, e.g. METS, DublinCore, PBCore, PREMIS.

3. PRICE EVALUATION APPROACH. The evaluation process will consider the following:

Total

The quantities in this chart are an estimate for the year, exact quantities are not known and subject to change.

C. PROPOSAL SUBMISSION

1. INSTRUCTIONS.

The Offeror’s proposal shall be submitted via email by the date and time indicated in the solicitation via the SAM.gov website, in the files set forth below. The Offeror’s proposal shall consist of four volumes. The Volumes are I – Technical Capability, II – Past Performance, III – Price. The use of hyperlinks or embedded attachments in proposals is prohibited.

Any concerns regarding the submission of proposals can also be addressed to Janna Weber, Contract Specialist by email at janna.weber@nih.gov or Ladonna Stewart, Contracting Officer at Ladonna.stewart@nih.gov.

WARNING: Please do not wait until the last minute to submit your proposals! Late proposals will not be accepted for evaluation. To avoid submission of late proposals, we recommend the transmission of your complete proposal file 24 hours prior to the required proposal due date and time. Please be advised that timeliness is determined by the date and time an Offeror’s complete proposal is received by the Government, not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission.

The Offeror shall include its UEI number on its proposal, preferably the cover page.

2. PROPOSAL FILES.

Offeror’s responses shall comply with and be submitted in accordance with the following instructions:

The Offeror’s quotation shall be conformant with Section 508 of the Rehabilitation Act of 1973 and the Government Product Accessibility Template (GPAT) for Electronic Documents which is attached and made a part of this RFQ. Additional information about testing documents for Section 508 compliance, including specific checklists, by application, can be found at: http://www.hhs.gov/web/508/index.html under "Making Files Accessible." Document formatting instructions and checklists can be found at http://www.hhs.gov/web/section-508/making-files-accessible/index.html. The government reserves the right to reject a quotation that is not conformant with Section 508. Offerors shall submit Technical Quotation Volume of the proposal in Adobe Acrobat (PDF) format to be- evaluated for accessibility according to the checklist found at http://www.hhs.gov/web/508/accessiblefiles/checklistpdf.html and by running the Full Check Accessibility Report within Adobe Acrobat Professional XI.

Each page size shall be 8.5 by 11 inches with 1-inch margins. Paragraphs shall be single spaced.

Minimum font size/style shall be 10-point Times New Roman font; for Text, 9-point font in the Arial family for Tables; and 8-point font in the Arial family for Graphics. Tables and graphics may be landscape; all other text must be portrait.

If the Offeror uses a different format (font size, margin, etc.), the Government reserves the right to adjust the quotation to fit the parameters of the format as stated in the RFQ, and if this results in the quotation.

All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

The titles and page limits requirements for each file are shown in the Table below:

VOLUME VI - SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS/REPRESENTATIONS.

Certifications and Representations - An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This Volume shall contain the following:

1. Solicitation Section A – Standard Form (SF1449) and Acknowledgement of Amendments, if any.

2. Any proposed terms and conditions and/or assumptions upon which the proposal is predicated. The Government will not be held to any terms and conditions and/or assumptions found in any other Volume and is not responsible for reviewing other Volumes for any terms and conditions and/or assumptions.

Offerors are hereby advised that any Offeror-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable, and thus ineligible for award.

12. CLAUSES

a. Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

b. Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508 . The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and standards/communications-and it/about-the-section-508-standards.

c. The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-74, Electronic and Information Technology Accessibility. In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document--in detail--whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://www.hhs.gov/web/508 . In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

d. Respondents to this solicitation must identify any exception to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-04 effective June 2, 2023, and Health and Human Services Acquisition Regulation (HHSAR) effective date February 2, 2022. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hhsar.

This contract incorporates the following clauses by reference, (unless otherwise noted), with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

a. FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1) CLAUSES

1. FAR 52.202-1 Definitions (June 2020)

2. FAR 52.203-5 Covenant Against Contingent Fees. (MAY 2014).

3. FAR 52.203-7 Anti-Kickback Procedures. (JUN 2020)

4. FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (JUN 2020).

5. FAR 52.204-6 Unique Entity Identifier. (OCT 2016)

6. FAR 52.204-7 System for Award Management. (OCT 2018)

7. FAR 52.204-7A*1 System for Award Management. (OCT 2018) - Alternate I (OCT 2018)

8. FAR 52.204-12 Unique Entity Identifier Maintenance. (October 2016)

9. FAR 52.204-16 Commercial and Government Entity Code Reporting. (August 2020)

10. FAR 52.204-17 Ownership or Control of Offeror. (August 2020)

11. FAR 52.204-18 Commercial and Government Entity Code Maintenance. (August 2020)

12. FAR 52.204-19 Incorporation by Reference of Representations and Certifications. (December 2014)

13. FAR 52.204-20 Predecessor of Offeror. (August 2020)

14. FAR 52.204-22 Alternative Line-Item Proposal. (January 2017)

15. FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (November 2021)

16. FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation. (October 2020)

17. FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation. (November 2015)

18. FAR 52.209-5 Certification Regarding Responsibility Matters. (August 2020)

19. FAR 52.209-7 Information Regarding Responsibility Matters. (October 2018)

20. FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (February 2016)

21. FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (March 2023)

22. FAR 52.212-2 Evaluation—Commercial Products and Commercial Services. (November 2021)

23. FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. (December 2022)

24. FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (December 2022)

25. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services. (Sept 2023). See Attachment.

26. FAR 52.216-1 Type of Contract. (April 1984)

27. FAR 52.216-22 Indefinite Quantity (October 1995)

28. FAR 52.219-1 Small Business Program Representations. (March 2023)

29. FAR 52.222-22 Previous Contracts and Compliance Reports. (February 1999)

30. FAR 52.222-25 Affirmative Action Compliance. (April 1984)

31. (Multiple Year and Option Contracts) (August 2018)

32. FAR 52.225-2 Buy American Certificate. (October 2022)

33. FAR 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications. (June 2020)

34. FAR 52.227-1 Authorization and Consent. (June 2020)

35. FAR 52.229-3 Federal, State, and Local Taxes. (February 2013)

36. FAR 52.232-1 Payments. (April 1984)

37. FAR 52.232-8 Discounts for Prompt Payment. (February 2002)

38. FAR 52.232-11 Extras. (April 1984)

39. FAR 52.232-17 Interest. (May 2014)

40. FAR 52.232-18, Availability of Funds (April 1984)

41. FAR 52.232-19 Availability of Funds for the Next Fiscal Year. (April 1984)

42. FAR 52.232-23 Assignment of Claims. (May 2014)

43. FAR 52.232-39 Unenforceability of Unauthorized Obligations. (June 2018)

44. FAR 52.233-2 Service of Protest. (September 2006)

45. FAR 52.237-1 Site Visit. (April 1984)

46. FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (April 1984)

47. FAR 52.237-3 Continuity of Services. (January 1991)

48. FAR 52.242-13 Bankruptcy. (July 1995)

49. FAR 52.242-15 Stop-Work Order. (August 1989)

50. FAR 52.244-5 Competition in Subcontracting. (December 1996)

51. FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services. (March 2023)

52. FAR 52.246-4 Inspection of Services-Fixed-Price. (August 1996)

53. FAR 52.246-25 Limitation of Liability-Services. (February 1997)

54. FAR 52.249-2 Termination for Convenience of the Government (Fixed-Price). (April 2012)

55. FAR 52.249-8 Default (Fixed-Price Supply and Service). (April 1984)

56. FAR Clause 52.217-8, Option to Extend Services (Nov 1999).

The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days.

57. FAR Clause 52.217-9 Option to Extend the Term of the Contract (Mar 2000).

The Contracting Officer may exercise the option by written notice to the Contractor within 60 calendar days. This option may be incorporated at the task order level.

58. FAR Clause 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

59. FAR Clause 52.222-54, Employment Eligibility Verification (May 2022).

60. FAR Clause 52.227-14, Rights in Data - General (May 2014)

61. FAR Clause 52.229-3, Federal, State and Local Taxes (Feb 2013).

62. FAR Clause 52.237-3, Continuity of Services (Jan 1991).

63. FAR Clause 52.242-3, Penalties for Unallowable Costs (May 2014).

64. FAR Clause 52.244-5, Competition in Subcontracting (Dec 1996).

65. FAR Clause 52.245-1, Government Property (Sept 2021).

66. FAR 52.249-8 Default (Fixed-Price Supply and Service) (April 1984)

67. FAR Clause 52.245-9, Use and Charges (Apr 2012).

68. FAR Clause 52.249-2, Termination for Convenience of the Government (Fixed Price) (Apr 2012).

Per FAR 52.216-22 Ordering (Oct 1995):

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 28, 2024.

(End of clause)

14. CONTRACT AWARD

Contract award shall be made to the responsible Offeror whose offer, in conforming to this RFQ, provides an overall best value to the Government, technical evaluation factors, and cost considered. The Government's objective is to obtain the highest technical quality considered necessary to achieve the project objectives, with a realistic and reasonable cost. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. In any case, the Government reserves the right to make an award(s) to that offeror whose quote provides the best overall value to the Government. Offerors are cautioned that the award may not necessarily be made to the lowest Price offered or the highest rated Technical proposal.

15. ATTACHMENTS TO THE RFQ:

(1) Statement of Work

(2) Addendum-Terms and Conditions