Aerospace Medical Accession Standards - Medical Services Support
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA301626R00130002
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Competitive 8(a)
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- PSC
- Q403 Medical- Evaluation/Screening
- Place of performance
- Jbsa Randolph, Texas, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Recruiting Services, Accession Medical Waiver Division (AMWD) at JBSA-Randolph is soliciting proposals under Request for Proposal FA301626R00130002 to provide medical services support through Subject Matter Experts (SMEs) serving as Aerospace Medical Technicians, Aerospace Medicine Specialist Physicians (Flight Surgeons), and Clinical Psychologists (Mental Health Providers). The contractor must provide qualified personnel, management, transportation, equipment, and supplies to perform non-personal, performance-based services in accordance with the detailed Performance Work Statement. Key contract requirements include reviewing and processing medical examination cases within established timelines (10 business days for technicians and physicians, 20 business days for psychologists), maintaining HIPAA compliance, obtaining necessary security clearances and credentials, completing mandatory training, and submitting monthly status reports. The evaluation will be based on three factors: Price, Technical, and Past Performance, with Technical and Past Performance combined being approximately equal in weight to Price. Evaluation criteria for the Technical factor include the contractor's approach to recruiting, hiring, and retaining qualified personnel meeting PWS requirements, and submission of a detailed Quality Control Plan addressing inspection processes and defect prevention methods. Questions must be submitted by March 9, 2026 at 10:00 AM CST, and proposals are due by April 23, 2026 at 10:00 AM CST, with both questions and proposals submitted via email to Joy Grubb and Mercedes Perez.
This solicitation is set aside as a Competitive 8(a) small business concern contract under NAICS code 541611 (Administrative Management and General Management Consulting Services). The incumbent contractor is GC Associates USA LLC, which currently performs services under contract FA301623D0016. The estimated contract value ranges from a minimum of $1,000,000 to a maximum of $9,000,000 on an Indefinite-Delivery/Indefinite-Quantity, Firm-Fixed-Price basis. The contract requires a total of 10 FTEs consisting of six Aerospace Medical Technicians, two Flight Surgeons, and two Clinical Psychologists working simultaneously throughout the performance period. The base period runs from July 25, 2026 through March 24, 2027 (8 months), followed by three 12-month option periods extending through March 24, 2030, with staffing requirements varying across periods and travel costs capped at specified not-to-exceed amounts ranging from $4,000 to $4,604.09. The primary duty location is HQ Air Force Accessions Center (AFAC), Accession Medical Waiver Directorate, Building 663 at JBSA-Randolph, Texas, with standard duty hours of 7:00 a.m. to 5:00 p.m. Monday through Friday, though Clinical Psychologists may be authorized routine telework at an alternate duty location at AFAC's discretion.
Notice text
3 versions
Update #3 · Latest ·
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA301626R00130002 is issued as a Request for Proposal (RFP) for Aerospace Medical Accession Standards Medical Services Support. The Air Force Recruiting Services (HQ, AFRS/RSG), Accession Medical Waiver Division (AMWD) at JBSA-Randolph requires medical services support in accordance with (IAW) the Performance Work Statement (PWS). The services will require support from Subject Matter Experts (SMEs) as Aerospace Medical Technicians, Aerospace Medicine Specialist Physician, and Clinical Psychologist; whereof, the contractor will provide the personnel, management, transportation, equipment, supplies and any items necessary to support this effort by carrying-out non-personal, performance-based services.
This acquisition is set-aside for 8(a) small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
In accordance with RFO 12.202(b)(1), sections ii-viii are detailed in the attachments.
AMENDMENT 0004 - The purpose of this amendment is to -
1. Update Attachment 1. Performance Work Statement, sections 1.0, 3.0, 2.4.6, 5.1, 5.2, 5.6, 5.6.1, 5.7, 5.9.1, and 5.9.3.
2. Update Attachment 5. Revolutionary FAR Overhaul 52.212-1.
3. Update Attachment 7. Questions, responses 2, 6, 7, 8, 29, and 34.
4. Extend the proposal due date from 20 April 2026 10:00 am CDT to 23 April 2026 10:00 am CDT.
Proposals are now due by 23 April 2026 at 1000 AM CST and shall be submitted via email to joy.grubb.1@us.af.mil and mercedes.perez.1@us.af.mil
Please view attachments in their entirety.
List of Attachments:
1. Performance Work Statement
2. Schedule of Services
3. Past Performance List of References
4. Past Performance Questionnaire
5. Revolutionary FAR Overhaul 52.212-1
6. Revolutionary FAR Overhaul 52.212-2
7. Questions
Update #2 ·
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA301626R00130002 is issued as a Request for Proposal (RFP) for Aerospace Medical Accession Standards Medical Services Support. The Air Force Recruiting Services (HQ, AFRS/RSG), Accession Medical Waiver Division (AMWD) at JBSA-Randolph requires medical services support in accordance with (IAW) the Performance Work Statement (PWS). The services will require support from Subject Matter Experts (SMEs) as Aerospace Medical Technicians, Aerospace Medicine Specialist Physician, and Clinical Psychologist; whereof, the contractor will provide the personnel, management, transportation, equipment, supplies and any items necessary to support this effort by carrying-out non-personal, performance-based services.
This acquisition is set-aside for 8(a) small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
In accordance with RFO 12.202(b)(1), sections ii-viii are detailed in the attachments.
AMENDMENT 0003 - The purpose of this amendment is to -
1. Update Attachment 1. Performance Work Statement (PWS), Section 2.4.6.
2. Update Attachment 2. Schedule of Services, CLIN numbering 3001 - 3004.
3. Update Attachment 2. Schedule of Services AND Standard Form 1449 , CLIN Description 0001 - 3004.
4. Add Past Performance Questionnaire to FAR 52.212-1, section a. Submission of Offers.
5. Add Attachment 7. Questions to the Standard Form 1449, Section J.
6. Update verbiage in Attachment 3. Past Performance Questionnaire (PPQ).
7. Extend the proposal due date from 09 April 2026 10:00 am CDT to 20 Apr 2026 10:00 am CDT.
8. Update all previous FAR language to reflect the Revolutionary FAR Overhaul (RFO) language.
Proposals are now due by 20 April 2026 at 1000 AM CST and shall be submitted via email to joy.grubb.1@us.af.mil and mercedes.perez.1@us.af.mil
Please view attachments in their entirety.
List of Attachments:
1. Performance Work Statement
2. Schedule of Services
3. Past Performance List of References
4. Past Performance Questionnaire
5. Revolutionary FAR Overhaul 52.212-1
6. Revolutionary FAR Overhaul 52.212-2
7. Questions
Update #1 ·
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA301626R00130002 is issued as a Request for Proposal (RFP) for Aerospace Medical Accession Standards Medical Services Support. The Air Force Recruiting Services (HQ, AFRS/RSG), Accession Medical Waiver Division (AMWD) at JBSA-Randolph requires medical services support in accordance with (IAW) the Performance Work Statement (PWS). The services will require support from Subject Matter Experts (SMEs) as Aerospace Medical Technicians, Aerospace Medicine Specialist Physician, and Clinical Psychologist; whereof, the contractor will provide the personnel, management, transportation, equipment, supplies and any items necessary to support this effort by carrying-out non-personal, performance-based services.
This acquisition is set-aside for 8(a) small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
In accordance with FAR 12.202(b)(1), sections ii-viii are detailed in the attachments.
Questions are due by 09 March 2026 at 1000 AM CST and shall be submitted via email to joy.grubb.1@us.af.mil and mercedes.perez.1@us.af.mil. Proposals are due by 09 April 2026 at 1000 AM CST and shall be submitted via email to joy.grubb.1@us.af.mil and mercedes.perez.1@us.af.mil
Please view attachments in their entirety.
List of Attachments:
1. Performance Work Statement
2. Schedule of Services
3. Past Performance List of References
4. Past Performance Questionnaire
5. FAR 52.212-1 Addendum
6. FAR 52.212-2 Addendum
Files
Show all 27
Notice history
| Notice | Type | Posted |
|---|---|---|
| Aerospace Medical Accession Standards - Medical Services Support | Award Notice | |
| This notice | Solicitation |
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