7G21--Dell Server RFQ Amendment 0002 For Informational Purposes only

See attached Amendment 0001

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Only IAW FAR 13.106-1

For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:_ 36C776-24-AP-0398_

Contracting Activity: Department of Veterans Affairs Program Contracting Activity Central, Independence, Ohio

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division maintains an Avid Media Central non-linear video editing system located at the video facility in St. Louis, Missouri. The Avid system includes six Media Composer workstations, Production Management, Media Asset Management, and Nexis shared storage.

ILEAD intends to to expand our internal infrastructure to include UHD-4K live video distribution and to add an additional video server with capability to record and playback ultra-high definition (UHD-4K) video for transfer to existing Avid Media Central post-production systems. This will be accomplished by purchasing and installing a new BRAND NAME ONLY Dell OEM Poweredge R6615 as identified below in Table 1 for use with the VA owned media Central system.

Table 1: List of items

CLIN

Manufacturer

CLIN

Sub-Clin

Qty

0001

DELL

DELL OEM PowerEdge R6615

Single AMDÂ EPYC 9454PÂ 2.7GHz 48C

1

0002

DELL

DELL OEM PowerEdge R6615

192GB (12x 16GB) RAM

1

0003

DELL

DELL OEM PowerEdge R6615

4x 1.92TB NVMe drives

 1

0004

DELL

DELL OEM PowerEdge R6615

RPS 800W

1Â

0005

DELL

DELL OEM PowerEdge R6615

Broadcom 57414 DP 10/25GbE

1Â

0006

DELL

DELL OEM PowerEdge R6615

Broadcom 5720 DP 1GbE

1Â

0007

DELL

DELL OEM PowerEdge R6615

Brand/Bezel

1Â

0008

DELL

DELL OEM PowerEdge R6615

TPM 2.0

1Â

0009

DELL

DELL OEM PowerEdge R6615

BOSS-N1 controller card + with 2 M.2 480GB (RAID 1)

1Â

0010

DELL

DELL OEM PowerEdge R6615

No OS

1Â

0011

DELL

DELL OEM PowerEdge R6615

iDRAC Enterprise

1Â

0012

DELL

DELL OEM PowerEdge R6615

5YRÂ ProSupport NBD Onsite

1Â

0013

DELL

DELL OEM PowerEdge R6615

VDS Hardware Config Services

1Â

0014

DELL

Dell Networking, Transceiver

Optical 10Gbps transceiver. 10GbE Ethernet SFP+ LC 300m range, SR 850nm wavelength

1

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The VA s need is for BRAND NAME ONLY (DELL) items. Dell is the only product that have currently been verified by AVID TECHNOLOGIES to support the technical qualifications of their software systems that is currently in use with the ILEAD VA Production team. Since no other brand s products can support the current technical qualifications of the software system, this procurement must be brand-name only for CLIN items 0001 through 0014 in table 1 above.

Description of market research conducted and results or statement why it was not conducted:

In accordance with FAR Part 10, market research has been conducted for this acquisition. The following techniques were used:

Publishing formal requests for information in appropriate technical or scientific journals or business publications.

First RFI: 36C77624Q0107

Jan 25, 2024: A Request for Information/Sources Sought Notice was published to Contract Opportunities at https://sam.gov/content/home on January 25, 2024, through January 31, 2024; all 217 vendors identified in the VIP search were emailed.

Second RFI: 36C77624Q0194

Upon review of the responses from the first RFI, the CO determined that the 3 SDVOSB firms who originally responded cannot be determined to be capable if they did not provide Letters of Authorization for the requested items and services. A second RFI was posted on 04/11/2024; the original 217 vendors in NAICS 334111; all Avid Authorized Resellers; all GSA contract holders; and all firms who had previously responded were emailed. This RFI notice listed specific instructions that all responses need Letters of Authorization from all Original Equipment Manufacturers to satisfy VAAR 852.212-71.

Third RFI: 36C77624Q0300

After review of the previous responses and from guidance from VA Legal Office of General Council (OGC) regarding the Gray Market requirements identified in VAAR 852.212-71 Gray Market and Counterfeit Items that No Grey Market items shall be provided. Vendors are required to be either an Original Equipment Manufacture (OEM), authorized distributor, or authorized reseller accompanied by a Letter of Authorization supporting this requirement for Medical and Information Technology. As such a third RFI was conducted for (Dell) Brand Name Only where we also requested Letters of Authorization s (OA s) to accompany their responses. This RFI resulted in 2 Service-Disabled Veteran Owned Small Business (SDVOSB), 0 Veteran Owned Small Business (VSOB), 7 Small Business (SB), and 2 Women Owned Small Businesses (WOSB) who submitted responses that were identified as meeting the criteria and being acceptable.

See Market Research Findings table below.

MARKET RESEARCH FINDINGS

Name

UEID

Class

Responded to

Offers Products listed in SOW?

Letter of Authorization

ABBA Technologies, Inc

J84GXV5ZKJK9

SB

RFI 300

Yes

Yes

Abrahams Consulting LLC

XXCXV1SXKNA5

WOSB

RFI-300

Yes

Yes

ADORAMA INC

L43SGXYMK8H5

SB

RFI - 194

Yes

NO

ALT SYSTEMS, INC

WAAVM8GQYTB5

SB

Avid Authorized List

Did not Respond to RFI or RFQ

Yes - per AVID

Auroura Systems Consulting Inc

C1NMTBMS4KG5

SB

RFI- 300

Yes

Yes

AVID TECHNOLOGY INC (Basis of Design)

H8JDZJAA7EJ4

OTS

RFI - 107; GSA

YES

YES - BOD

AVID TECHNOLOGY PROFESSIONALS, LLC

CUGSMJWHY3P7

SB

GSA VENDOR

Did not Respond to RFI or RFQ

TBD

BAHFED CORP

TQ2KDQLRL8F1

SB

GSA VENDOR

Did not Respond to RFI or RFQ

TBD

CSP MGT LLC

HB21MGY2WGA7

SD

VOSB

RFI - 107

YES

NO

DIVINE IMAGING INC

LGMVH2NYJH38

SB

RFI - 194

Yes

NO

Dynamic Solutions Consulting LLC

KH8LTB7MUBA1

SB

RFI - 194

Yes

NO

Enterprise Technology Solutions, Inc

FBRMCGPMN963

WOSB

RFI - 301

Yes

Yes

Federal Merchants Corp

HK9FP9LGYKG5

SB

RFI-300

Yes

FIRSTCALL OFFICE SOLUTIONS, INC

Z87WXJB3JKA4

SB

GSA VENDOR

HEADSET ONLY

TBD

GUERRERO PROFESSIONAL SERVICES, INC

M94JMRP7K5G5

SD

VOSB

RFI - 107

YES

NO

HERTZBERG NEW METHOD INC

RLENRCK3S6T3

SB

GSA VENDOR

NO

TBD

HyMAX Development Corporation

H14ZH1J1UQJ3

SB

RFI - 301

Yes

Yes

INTERNATIONAL COMMERCE & MARKETING CORP

VC8JYG4AB7W5

SB

GSA VENDOR

NO

TBD

IRIS INVESTMENTS GROUP LLC

KRJ4Z3F5MP77

WOSB

RFI - 301

No

Yes

JLWS ENTERPRISES INC

HEJPC2YLXUM7

SD

VOSB

GSA VENDOR

Did not Respond to RFI or RFQ

TBD

JONES & ASSOCIATES CONTRACT SERVICES LLC

TN9TZWJKZ7V9

SD

VOSB

RFQ - 154; RFI 194

RFI 301

RFI-300

Yes

Yes, but not from BOD from third parties. Yes for HP LOA, No for the Dell LOA

KEY CODE MEDIA, INC

PMX3FJW97ZA6

SB

Avid Authorized List

Did not Respond to RFI or RFQ

Yes - per AVID

Kosha Solutions, LLC

Z76JBBVXWLJ6

SD

VOSB

RFI-300

Yes

Yes

Lyme Computer Systems, Inc

F1UZPBD1VBH9

SB

RFI-300

Yes

Yes

MELROSE MAC, INC

QJTATVFZ8DD1

SB

Avid Authorized List

Did not Respond to RFI or RFQ

Yes - per AVID

MONARCH PRODUCTS CORP

TH9MKPKUSA23

VOSB

GSA VENDOR

Did not Respond to RFI or RFQ

TBD

Mvation Worldwide, Inc

HNFLF1JCTF37

SB

RFI-300

No

Question Only

NEW TECH SOLUTIONS, INC

XK11LLUL61A7

SB

RFI 301, 300

Yes/

Yes/Yes

Porter Bankhead

HPENSNHTF5C7

VOSB

RFI-300

No

No

Questivity, Inc

KXUNSPYU9295

SB

RFI - 300

Yes

Yes

REGAN TECHNOLOGIES CORP

PJ2BS3KYWKS5

SD

VOSB

RFI 301

Yes

Yes

SHAUNA L HOLLAND

PBPTMF636YJ3

WOSB

RFI - 194

Yes

Yes, but not from BOD from third parties

TUWYN LLC

L9PDZCBK16F5

SD

VOSB

RFI - 107

YES

NO

UNITED OFFICE SOLUTIONS INC

K3B5JE3ZS915

SB

GSA VENDOR

Did not Respond to RFI or RFQ

TBD

Sierra Nevada Global Logistics

YVY8DT2VLDW4

SD

VOSB

RFI-300

Yes

Yes

Silver Bird Solutions LLC

WZXVVAZTJ1K8

SD

VOSB

RFI = 301

Yes

Yes

Software Information Resources Corp

EJJMMJHYDFH6

SB

RFI-300

Yes

Yes

Eterling Computers Corp

YZTLALWM4UC7

WOSB

RFI-300

Yes

Yes

VA-TRAK, LLC

DDN6BL7ELKT4

SD

VOSB

RFI 107, 300

No

No/No

Gray Market

Per VAAR 852.212-71, because this purchase includes new medical supplies, new medical equipment, new information technology equipment . (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

Market research has identified the following Original Equipment Manufacturers (OEM) for this procurement:

Dell COMPANY OTS

In order to be considered responsive, all vendors must produce a letter of authorization from all the above OEM manufacturers in order to be considered responsive.

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

/ Signed/ John Schiffhauer 22 Aug 2024

____________________________ ________________________

John Schiffhauer Date

Contracting Officer