7A21--460-24-009 CLC and Fourth Floor Patient Elopement System

The Department of Veterans Affairs Veterans Integrated Service Network 4 seeks to procure and install a patient elopement warning (PEW) system at Wilmington Veterans Affairs Medical Center, with proposals due November 9, 2026, at 1:00 PM EST. This is a service-disabled veteran-owned small business set-aside, foreclosing competition outside that category.

Place of performance is Wilmington, Delaware (1601 Kirkwood Highway). The procurement covers design, procurement, installation, configuration, testing, commissioning, staff training, and warranty support for a replacement system serving the Community Living Center and Fourth Floor units. The system must integrate door sensors, alarm components, motion detectors, proximity card readers, exit controllers, and centralized head-end management with existing VA access control and lock systems. The contractor must maintain OEM teaming agreements or authorized reseller status throughout performance.

The work is classified as Type C construction (moderate to high dust generation) in a Highest Risk patient environment per Infection Control Risk Assessment. Contractors must implement Class III/IV infection control precautions: HVAC isolation, critical barriers with sheetrock or plastic, negative air pressure via HEPA-filtered units, and construction waste containment. Post-completion work includes barrier inspection by Safety Management and Infection Control, HEPA-filtered vacuuming, and disinfectant wet mopping.

The estimated contract value is $34 million, firm-fixed-price. The performance period is 145 days from award. NAICS code is 541519 (Other Computer Related Services); PSC is 7A21 (IT and Telecom—Business Application Software). A pre-bid site visit is scheduled October 21 at 1:00 PM EST. Written questions are due October 27. Evaluation emphasizes past performance and integration/interoperability capabilities as significantly more important than price.