7510--Document Scanners
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C24826Q0609
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 339940 Office Supplies (except Paper) Manufacturing
- PSC
- 7510 Office Supplies
- Place of performance
- C.W. Bill Young VA Healthcare System Bay Pines, Florida 33744, United States
- Points of contact
-
- William Penhallegon william.penhallegon@va.gov (727) 317-7152
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is conducting market research to procure document scanners for the C.W. Bill Young VA Healthcare System in Bay Pines, Florida. The primary objective is to increase productivity and reduce medical records scanning backlog in the Business Office Service's Medical Records Scanning section. The required equipment must meet or exceed the specifications of the RICOH fi-8950 scanner, including automatic document feeder and manual feed capabilities, duplex scanning at speeds of 150 ppm (simplex) and 300 ipm (duplex) for A4 landscape at 200/300 dpi, and optical resolution of 600 dpi. The scanners must integrate with VA Workstations and VA VISTA software to process patient medical records, including community care exams and other VA medical records. Responses in the form of capability statements must be submitted to Contracting Officer William Penhallegon at william.penhallegon@va.gov or 727-398-6661 Ext 10082 by April 30, 2026 at 2:00 PM Eastern Time. Standard manufacturer warranty is required; extended warranty with advance payment is not acceptable.
This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with potential fallback to Veteran-Owned Small Business (VOSB) or small business (SB) designations if insufficient SDVOSB responses are received. The notice is issued solely for informational and planning purposes to determine the feasibility of the set-aside designation and does not constitute a formal solicitation or promise to issue one. No specific award value or budget range has been disclosed in the notice. Delivery is required to the Bay Pines facility upon purchase order receipt. The specific quantity of scanners required has not been detailed in the available documentation, though the notice indicates this is a requirement to address an existing scanning backlog.
Notice text
Good day, SDVOSB s, VOSB s, SB s
This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete.
Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 30th of April, 2026 at 14:00, thanks.
STATEMENT OF NEED
GENERAL: C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744, has a requirement for the Business Office Service, Medical Records Scanning section to increase productivity and relieve a scanning backlog.
BACKGROUND: The C.W. Bill Young has a requirement to reduce scanning backlog (Action Item)
PURPOSE: Scanners will connect to VA Workstations and connects to VA VISTA software to accommodate the scanning of patient medical records.. These records include Community care exams, other VA s medical records, and are a crucial component in delivering patient care.
SCOPE: C. W. Bill Young (Bay Pines) is requesting contractors provide brand name or equal equipment that meets or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government.
PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:
RICOH fi-8950:
ADF (Automatic Document Feeder)/Manual Feed, Duplex
Scanning Speed (A4 Landscape)(Color /Grayscale /
Monochrome )Simplex: 150 ppm (200/300 dpi)
Duplex : 300 ipm (200/300 dpi)
Scanning Speed (A4 Portrait)(Color /Grayscale /Monochrome )
Simplex: 115 ppm (200/300 dpi)
Simplex: 115 ppm (200/300 dpi)
Image Sensor Type CIS x 2 (front x 1, back x 1)
Light Source RGB LED x 4 (front x 2, back x 2)
Optical Resolution 600 dpi
Output Resolution (Color/Grayscale/Monochrome)
50 to 600 dpi (adjustable by 1 dpi increments), 1,200 dpi (driver)
Output Format Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit
Background Colors White/Black (selectable)
Document Size Max 304.8 x 431.8 mm
Document Size Min 48 x 70 mm
FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.
SOFTWARE: N/A
TRAINING: Government will not require additional training.
WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.
DELIVERY SCHEDULE: All items to be delivered after receipt of purchase order
PLACE OF Delivery C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744,
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24826Q0609.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 7510--Document Scanners | Award Notice | |
| 7510--Document Scanners | Solicitation | |
| 7510--Document Scanners | Pre-Solicitation | |
| 7510--Document Scanners | Pre-Solicitation |
On GovTribe
Work this opportunity on GovTribe
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity