36C24826Q0609.docx
DOCX document 19 KB Posted
- Attached to
- 7510--Document Scanners Federal contract opportunity
- Solicitation number
- 36C24826Q0609
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for document scanners. The solicitation number is 36C24826Q0609, with responses due by April 30, 2026 at 2:00 PM Eastern Time. The notice is intended solely for market research and informational purposes to determine the feasibility of setting aside the requirement for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with potential fallback to Veteran-Owned Small Businesses (VOSB) or small businesses (SB) if insufficient SDVOSB responses are received.
The C.W. Bill Young VA Healthcare System in Bay Pines, Florida requires document scanners to increase productivity and reduce medical records scanning backlog for the Business Office Service. The scanners will integrate with VA Workstations and VA VISTA software to scan patient medical records, including community care exams and other VA medical records. The government is seeking equipment that meets or exceeds the specifications of the RICOH fi-8950 scanner, which must include automatic document feeder and manual feed capabilities, duplex scanning at speeds of 150 ppm (simplex) and 300 ipm (duplex) for A4 landscape at 200/300 dpi, optical resolution of 600 dpi, and document size capacity between 48 x 70 mm and 304.8 x 431.8 mm. Standard manufacturer warranty is required; extended warranty with advance payment is not acceptable. Delivery will be made to the Bay Pines facility upon purchase order receipt. Interested contractors should submit capability statements to Contracting Officer William Penhallegon at william.penhallegon@va.gov or 727-398-6661 Ext 10082.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Document Scanners |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33744 |
| SOLICITATION NUMBER* |
| 36C24826Q0609 |
| RESPONSE DATE/TIME/ZONE |
| 04-30-2026 2:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 7510 |
| NAICS CODE* |
| 339940 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
10,000 Bay Pines Blvd Bay Pines FL 33744
POINT OF CONTACT*
Contracting Officer William Penhallegon william.penhallegon@va.gov 727-398-6661 Ext 10082
PLACE OF PERFORMANCE
| ADDRESS |
| C.W. Bill Young VA Healthcare System |
10000 Bay Pines Blvd
Bay Pines FL
| POSTAL CODE |
| 33744 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Good day, SDVOSB’s, VOSB’s, SB’s This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB’s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete.
Please direct reply in the affirmative via email if you are interested and can provide the required service/product for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 30th of April, 2026 at 14:00, thanks.
STATEMENT OF NEED
GENERAL: C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744, has a requirement for the Business Office Service, Medical Records Scanning section to increase productivity and relieve a scanning backlog.
BACKGROUND: The C.W. Bill Young has a requirement to reduce scanning backlog (Action Item) PURPOSE: Scanners will connect to VA Workstations and connects to VA VISTA software to accommodate the scanning of patient medical records.. These records include Community care exams, other VA’s medical records, and are a crucial component in delivering patient care.
SCOPE: C. W. Bill Young (Bay Pines) is requesting contractors provide brand name or equal equipment that meets or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the need of the government.
PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:
RICOH fi-8950:
· ADF (Automatic Document Feeder)/Manual Feed, Duplex
· Scanning Speed (A4 Landscape)(Color /Grayscale /
a. Monochrome )Simplex: 150 ppm (200/300 dpi)
b. Duplex : 300 ipm (200/300 dpi)
· Scanning Speed (A4 Portrait)(Color /Grayscale /Monochrome )
· Simplex: 115 ppm (200/300 dpi)
· Simplex: 115 ppm (200/300 dpi)
· Image Sensor Type CIS x 2 (front x 1, back x 1)
· Light Source RGB LED x 4 (front x 2, back x 2)
· Optical Resolution 600 dpi
· Output Resolution (Color/Grayscale/Monochrome)
· 50 to 600 dpi (adjustable by 1 dpi increments), 1,200 dpi (driver)
· Output Format Color: 24-bit, Grayscale: 8-bit, Monochrome: 1-bit
· Background Colors White/Black (selectable)
· Document Size Max 304.8 x 431.8 mm
· Document Size Min 48 x 70 mm
FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.
SOFTWARE: N/A
TRAINING: Government will not require additional training.
WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.
DELIVERY SCHEDULE: All items to be delivered after receipt of purchase order PLACE OF Delivery C. W. Bill Young (Bay Pines) VAHCS 10000 Bay Pines Blvd, Bay Pines, Florida 33744,
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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