6540--Ophthalmology Chairs, Instrument Stands and Lighting System RFQ SB set-aside (open market/brand name or equal)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12 is seeking to procure ophthalmology chairs, instrument stands, and lighting systems for the William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin. The solicitation specifically requests 9 sets of medical equipment including Reliance 7000 Full Power Articulating Exam Chairs, Instrument Stands, Eclipse Room Lighting Systems, Hanger Kits, and Chair Movers, following a "brand name or equal" specification approach. The equipment must meet detailed technical specifications including chair rotation capabilities, lift capacity, height adjustments, wheelchair compatibility, and lighting control features. The contract will be awarded on a lowest price technically acceptable basis, with vendors required to submit quotes electronically and comply with various federal representation and certification requirements. Offers are due by June 21, 2025, with the original government file indicating a June 20, 2025 deadline at 11:00 PM CDT.

This procurement is designated as a small business set-aside, despite the main solicitation notice indicating "No Set-Aside Used," with the detailed government documentation confirming the small business preference. The solicitation does not identify any incumbent contractors or provide specific budget ranges for the anticipated award value. The procurement involves 9 complete sets of specialized ophthalmology equipment that will be delivered to the William S. Middleton Memorial Veterans Hospital following contract award. Performance will occur at the Madison, Wisconsin VAMC facility, with delivery expected after receipt of order. The contract is being managed by Ryan Nugent, contracting specialist at the Department of Veterans Affairs Great Lakes Acquisition Center, and falls under NAICS code 339112 for Surgical and Medical Instrument Manufacturing.