6520--Panoramic Dental X-ray machine

The Bay Pines VA Healthcare System, operating under the Department of Veterans Affairs Veterans Integrated Service Network 8, is seeking to procure two Carestream CS 9600 Panoramic Dental X-ray machines with associated installation, testing, and training services. This solicitation is issued under Federal Acquisition Regulation (FAR) commercial products procedures and requires vendors to submit pricing in Volume One, past performance documentation limited to three similar projects in Volume Two, and technical specifications demonstrating compliance with the Statement of Work in Volume Three. Eligible offerors must be registered in the System Award Management (SAM) database and certified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB) in the SBA certification database, with the NAICS code 339114 (Dental Equipment and Supplies Manufacturing) carrying a small business size standard of 750 employees. The solicitation was posted on February 17, 2026, with responses due by February 24, 2026 at 2:00 PM EST to William Sean Penhallegon at william.penhallegon@va.gov. All submissions must include the vendor's Unique Entity Identifier (UEI) Number and SDVOSB certification status along with any supporting documentation referenced in the FAR addendum to 52.212-1.

This procurement is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, restricting competition to qualified small businesses in this category. The contract period runs from February 26, 2026 through October 1, 2026, with equipment delivery and installation scheduled to be completed by October 1, 2026 at Bay Pines VA Clinic Building 112 in Bay Pines, Florida. The specific equipment required is the Carestream CS 9600 panoramic X-ray system with defined technical specifications including tube voltage of 60-120 kV and 3D imaging capabilities with 75-micron voxel size, along with comprehensive installation, testing, and onsite training services. The contractor must provide a six-month labor warranty, five-year upholstery warranty, and ten-year equipment warranty, with installation coordinated during normal business hours (8:00 AM-3:30 PM, Monday-Friday). While no specific award value is disclosed in the solicitation notice, payment will be made by Electronic Funds Transfer upon delivery and Government acceptance of the equipment and services.