6515--VitalEEG Wireless Headset

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 has published a Special Notice announcing its intent to award a sole source contract for a VitalEEG Wireless Electroencephalogram Headset. The procurement is specifically for the Jamaica Plain VA Medical Center's Neurology team in coordination with their TeleEEG program. The VA intends to negotiate directly with Nihon Kohden America, LLC of Irvine, California, under NAICS code 334510 for electromedical apparatus manufacturing. The acquisition falls under Product Service Code 6515 for medical and surgical instruments, equipment, and supplies. The notice was posted on September 8, 2025, and is governed by FAR 13.106-1(b) regulations for sole source procurements.

The primary objective is to acquire one wireless EEG headset with low channel-count capabilities for rapid EEG collection in critically ill patients within Emergency Department and Intensive Care Unit settings. The VA has determined that only Nihon Kohden's VitalEEG device meets their specific requirements, including quick five-minute setup, remote physician access, Bluetooth capability, and compatibility with existing NeuroWorkbench EEG analysis software. Any potential contractors wishing to challenge this sole source determination must provide clear and convincing evidence that competition would benefit the government, with responses due by 10:00 AM EST on September 11, 2025. All responses must be submitted via email to Contract Specialist Divianna Mathurin, and telephonic inquiries will not be accepted. The procurement value is under the Simplified Acquisition Threshold of $250,000, and the equipment will be delivered to the Jamaica Plain Veterans Affairs Medical Center in Massachusetts.