6515--NX EQ surgical lighting system

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Solicitation number 36C10G24R0028 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-02, dated 16 March 2023.

Requirement Description:

VA has a requirement to purchase Surgical Lighting System to deliver patient care at its VA Medical Centers around the country. Surgical Lighting System typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. There are several types of light sources: conventional incandescent lamps, high-intensity gas discharge lamps, and light emitting diode (LED) lights. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting System can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

A single award Requirements contract will be awarded IAW FAR Clause 52.211-6, Brand Name or Equal and FAR 11.104, Use of Brand Name or Equal Purchase Descriptions, in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Proposals shall contain the terms for cost/price and technical capabilities of the band name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Supplies (except medical instruments) Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as Full and Open Competition.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Draeger brand name or equal Surgical Lighting System and related equipment and accessories as identified in ATTACHMENT A PRICE COST SCHEDULE NX EQ SURGICAL LIGHTING SYSTEM and paragraph 2 below.

The ordering period is for one base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition. The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52,212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a proposal. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on

APRIL 12, 2024, to Contract Specialist, Valerie Bennett at Valerie.Bennett1@va.gov and Contracting Officer, Sharon Redman at Sharon.Redman@va.gov. No calls will be accepted.

Proposals are due via email by 11:59PM EST on APRIL 22, 2024, to Contract Specialist, Valerie Bennett at Valerie.Bennett1@va.gov and Contracting Officer, Sharon Redman at Sharon.Redman@va.gov.

PRODUCT DESCRIPTION

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Surgical Lighting System product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirement s contract award. Surgical Lighting Systems typically consist of a single or multiple light head attached to a suspension arm or boom that permits vertical and circular motion. The light is configured for flexible positioning and can be equipped with automatic brakes and stops that control positioning while maintaining adequate clearance above and around the surgical site. The Surgical Lighting Systems can be mounted at a fixed point on a ceiling or wall or positioned along a ceiling-mounted track.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Surgical Lighting System to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the quoter indicate that each product being offered as an equal product to the Draeger® Surgical Lighting System. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Items

Manufacture

Part Number

Description

0001

Draeger

NXL001

Ceiling fixture set SL

0002

Draeger

NXL002

Ceiling cover SL

0003

Draeger

NXL003

1f axis SL

0004

Draeger

NXL004

2f axis SL

0005

Draeger

NXL005

3f axis SL

0006

Draeger

NXL006

4f axis SL

0007

Draeger

NXL007

2f Hybrid axis SL

0008

Draeger

NXL008

Triple Flange / Three Position

0009

Draeger

NXL009

Universal Adapter Plate SL

0010

Draeger

NXL012

Surgical Light Polaris 600

0011

Draeger

NXL013

Spring arm / display holder 19-24

0012

Draeger

NXL014

Spring arm / Dual display holder 19-24

0013

Draeger

NXL015

Spring arm / display holder 32

0014

Draeger

NXL016

Wall control unit SL

0015

Draeger

NXL017

Wall control unit SL / Cam

0016

Draeger

NXL018

Video Integration Interface

0017

Draeger

NXL019

WIFI Camera Polaris600

0018

Draeger

NXL020

WIFI Cam Receiver

0019

Draeger

NXL022

Sterilizable STC handle Polaris 600

0020

Draeger

NXL023

Power Supply Housing

0021

Draeger

NXL024

Stainless Steel Cover WCU

0022

Draeger

NXL025

Display Holder 60" incl. dual arms

0023

Draeger

NXL026

Lead Shield

0024

Draeger

NXL027

Polaris50 wall or ceiling mounted

0025

Draeger

NXL028

Polaris50 mobile

0026

Draeger

NXL029

Ceiling fixture set CSU

0027

Draeger

NXL030

Ceiling cover CSU

0028

Draeger

NXL031

Main Arm system light CSU

0029

Draeger

NXL032

Main Arm system standard CSU

0030

Draeger

NXL033

Main Arm system medium CSU

0031

Draeger

NXL034

Main Arm system heavy CSU

0032

Draeger

NXL035

Custom suspension tube

0033

Draeger

NXL036

Pneumatic Brake upgrade main arm

0034

Draeger

NXL037

Electromagnetic Brake upgrade main arm

0035

Draeger

NXL038

Second Arm light CSU

0036

Draeger

NXL039

Second Arm standard CSU

0037

Draeger

NXL040

Second Arm medium CSU

0038

Draeger

NXL041

Second Arm heavy CSU

0039

Draeger

NXL042

Pneumatic Brake upgrade second arm

0040

Draeger

NXL043

Electromagnetic Brake upgrade second arm

0041

Draeger

NXL044

Lift Express arm

0042

Draeger

NXL045

Lift arm

0043

Draeger

NXL046

Lift Strong arm

0044

Draeger

NXL047

Distance Tube lift arm

0045

Draeger

NXL048

Distance Tube non lift arm

0046

Draeger

NXL049

Suspension tube 90 295

0047

Draeger

NXL050

Pneumatic Brake upgrade lift arm

0048

Draeger

NXL051

Electromagnetic brake upgrade for lift arm

0049

Draeger

NXL052

Pneumatic Brake upgrade for main arm of an articulating boom

0050

Draeger

NXL053

Electromagnetic Brake upgrade for main arm of an articulating boom

0051

Draeger

NXL054

Vertical Column S Body

0052

Draeger

NXL055

Vertical Column M Body

0053

Draeger

NXL056

Vertical Column L Body

0054

Draeger

NXL057

Horizontal Head Body S

0055

Draeger

NXL058

Horizontal Head Body M

0056

Draeger

NXL059

Horizontal Head Body L

0057

Draeger

NXL060

Pole adapter Horizontal Head

0058

Draeger

NXL061

Rack adapter Horizontal Head

0059

Draeger

NXL062

38mm pole for pole- or rack adapter 1500

0060

Draeger

NXL063

38mm pole for pole- or rack adapter 700

0061

Draeger

NXL064

Pneumatic Brake for Head or Column

0062

Draeger

NXL065

Control panel for column or head

0063

Draeger

NXL066

Standard Cable Management System

0064

Draeger

NXL067

Advanced Cable Management System

0065

Draeger

NXL068

Handle - Brake system

0066

Draeger

NXL069

Handle - Lift system

0067

Draeger

NXL070

Gas Outlet

0068

Draeger

NXL071

Nitrogen Control Panel

0069

Draeger

NXL072

Gas riser bracket

0070

Draeger

NXL073

Duplex Receptacle 120VAC

0071

Draeger

NXL074

Duplex Receptacle 250VAC

0072

Draeger

NXL075

Quad Receptacle 120VAC

0073

Draeger

NXL076

Quad Receptacle 250VAC

0074

Draeger

NXL077

Single gang provision

0075

Draeger

NXL078

Double gang provision

0076

Draeger

NXL079

Triple gang provision

0077

Draeger

NXL080

RJ45 Quad Receptacle

0078

Draeger

NXL081

RJ45 6 con Receptacle

0079

Draeger

NXL082

Fairfield rail 180/280mm

0080

Draeger

NXL083

Edge Pole 500mm d25mm

0081

Draeger

NXL084

Edge Pole 1000mm d25mm

0082

Draeger

NXL085

Edge Pole 500mm d38mm

0083

Draeger

NXL086

Edge Pole 750mm d38mm

0084

Draeger

NXL087

Edge Pole 1000mm d38mm

0085

Draeger

NXL088

Edge adapter d25/38mm

0086

Draeger

NXL089

Edge Fairfield Rail 400/500/600mm

0087

Draeger

NXL090

Working light vertical column

0088

Draeger

NXL091

Floor navigation light white

0089

Draeger

NXL092

Floor navigation light with adjustable color spectrum

0090

Draeger

NXL093

Control Panel for lights

0091

Draeger

NXL094

Indirect Ceiling light white

0092

Draeger

NXL095

Indirect Ceiling light with adjustable color spectrum

0093

Draeger

NXL096

Light Controller / external control

0094

Draeger

NXL097

Toggle Switch

0095

Draeger

NXL098

Shelf with Edge Frame adapter

0096

Draeger

NXL099

Shelf rail upgrade

0097

Draeger

NXL100

Shelf handle

0098

Draeger

NXL101

Shelf handle with brake controller

0099

Draeger

NXL102

Shelf handle with lift- or lift and brake controller

0100

Draeger

NXL103

Drawer for shelf

0101

Draeger

NXL104

Cable Management Box for Drawer

0102

Draeger

NXL105

Socket Box for Cable Management Box

0103

Draeger

NXL106

Liftarm Vesa or Slide with lift handle

0104

Draeger

NXL107

Liftarm Vesa or Slide with lift handle and extension

0105

Draeger

NXL108

Liftarm Vesa or Slide with lift handle and keyboard holder

0106

Draeger

NXL109

Liftarm Vesa or Slide with lift handle and keyboard holder and extension

0107

Draeger

NXL110

Vesa or Slide single arm

0108

Draeger

NXL111

Vesa or Slide double arm

0109

Draeger

NXL112

Infusion single arm

0110

Draeger

NXL113

Infusion double arm

0111

Draeger

NXL114

Vesa adapter

0112

Draeger

NXL115

Vesa display holder

0113

Draeger

NXL116

Fairfield rail with 38mm adapter

0114

Draeger

NXL117

25mm Pole

0115

Draeger

NXL118

CV Pole

0116

Draeger

NXL119

Double suction canister holder

0117

Draeger

NXL120

Universal Fairfield rail adapter

0118

Draeger

NXL121

Blender bracket

0119

Draeger

NXL122

Noise Level Monitor

0120

Draeger

NXL123

Patient lift arm incl. patient lift module

0121

Draeger

NXL124

Cable Management system for 38mm pole

0122

Draeger

NXL125

Single Cardanic Upgrade

0123

Draeger

NXL126

Wired Remote CSU

The Department of Veterans Affairs (VA) is seeking vendors who can provide Draeger® brand name or equal (BNOE) Surgical Lighting System or equal as listed above commodities which meet all the following salient characteristics listed in the chart below.

The following Salient Characteristics (SC) apply to the Applicable CLINs

SC #

Salient Characteristics

Method of Evaluation

Applicable CLINS

Location in Technical Literature Where SC is Met

SC 1

System Must be Able to be Mounted on a Ceiling or Wall

Literature Review

0001

SC 2

System Must have a Camera Mount Option Available

Literature Review

0010

SC 3

System Suspension Must be Modular and Upgradeable/Designed to Grow

Literature Review

0003-0007

SC4

System Must Include Either a Keypad or Touch Control Panel

Literature Review

0014-0015

SC 5

System Must Have a Minimum of a Single Monitor Mount Configuration Option that Accommodates up to a 32-Inch Monitor

Literature Review

0013

SC 6

Lamp LED Lights Must Have Minimum Life of 30,000 Hours

Literature Review

0010

SC 7

Lamp Light Field Size Must be Adjustable

Literature Review

0010

SC 8

Lamp Must Have Coloring Rendering Index (CRI) minimum of 96

Literature Review

0010

SC 9

Lamp Must Have Sterile Hand Controls

Literature Review

0010

SC 10

Lamp Must Have 160,000 LUX Light Intensity

Literature Review

0010

SC 11

Lamp Must Provide a Pattern Sizes/Light Field Diameter of No Less than 7.5-11" (19-28 cm)

Literature Review

0010

SC 12

Lamp Must Provide a Minimum CCT (Color Temp) 4400+

Literature Review

0010

SC 13

Lamp Must Provide Unrestricted Directional Movement

Literature Review

0010

SC 14

Lighting System Must be Designed for Surgical Use

Literature Review

0010

SC 15

Light (Head) Module must have at least a One (1) Year Warranty

Literature Review

0010

SC 16

Light (Head) Module Must Have LED Lights

Literature Review

0010

Vendors may propose any product solution or configuration so long as they meet the salient characteristics. Products proposed in the technical volume must be captured on the Vendor s pricing volume (Attachment A - Price Cost Schedule) of the solicitation. Vendors may propose any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice.